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When scheduling resources, the difference between perceived availability and actual availability can make or break your project timelines. You might think a team member is free and begin assigning work. Only to find out they’re booked solid in meetings all afternoon.
How do you mitigate this? Well, Teamwork.com’s Planning views are getting a whole lot smarter—Google Calendar is moving in!
The new Google Calendar integration—for Scale+ plans—pulls your team’s external events straight into the Workload Planner, Resource Scheduler, and Overview. This sync provides real-time visibility into your team’s true availability—automatically updating availability calculations across the entire application.
So no more guessing if your teammate is actually free, no more rescheduling headaches, no more checking multiple calendars. This is true availability, all within Teamwork.com.
The problem: Incomplete visibility
Project planning is only as strong as the data it’s built on. Without external calendar events, you’re working with an incomplete view. These views can mislead even the most experienced Operation Managers, Traffic Controllers, or Project Coordinators.
Your project plan might say a person is free, but in reality, they might have a meeting-heavy day, time off booked, or other commitments. The result?
False availability: People appear free but are already in meetings or out of office.
Scheduling inefficiencies: Resources get over-allocated and double-booked, sending them over capacity.
Manual workarounds: Constantly checking and copying between calendars, wasting valuable time.
Forecasts that don’t match reality: Rescheduling means projects slip off track and the domino effect begins.
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The solution: A fully integrated picture
By integrating Google Calendar events into Teamwork.com Planning views, you see the full picture—planned work and real-world commitments—without leaving the tool. Availability calculations now account for these events, so you’ll always know precisely how much time someone really has. The result?
Scheduling success: Get it right at the first go! Always have a perfect assignment when matching team members to tasks.
Calendar transparency: No more manual cross-checking, no more tab-hopping, no more confusion. Have availability rooted in one place.
Conflict prevention: Spot clashes between assigned tasks and existing calendar events, and reassign before they cause delays.
Better forecasting: Plan resources based on reality, not guesswork. Trust that your data reflects the truth.
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Why real time availability really works
Now that events from Google Calendar instantly factor into availability calculations, team availability stays accurate without any extra admin. No more blind ignorance to someone’s meeting-heavy afternoon or call-centric morning. You see the full picture, every day of the week. Trickle down effects of this include:
Aligned planning: Match work to real availability for fewer errors, faster planning, no double-bookings, and smarter scheduling decisions.
Happier teams: Always know what’s going on with your team’s time, truly. Ensure workloads are balanced and prevent burnout.
Reliable delivery: Set better timelines knowing the full spectrum of commitments. Keep projects moving to plan without last-minute rescheduling.
With the Google Calendar integration, resource scheduling is built on the same reality your team lives day-to-day. Want to take advantage of true resource availability? Drop a note to sales@teamwork.com and we’ll be in touch!
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