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The best tools do both.",{"type":99,"content":123},[124],{"type":102,"content":125},[126,130],{"text":127,"type":106,"marks":128},"Our pick:",[129],{"type":109},{"text":131,"type":106}," Teamwork.com is built for client work, tying resourcing, budgets, and profitability to delivery as it happens, in a platform teams actually adopt.",{"type":99,"content":133},[134],{"type":102,"content":135},[136,140],{"text":137,"type":106,"marks":138},"What you get here:",[139],{"type":109},{"text":141,"type":106}," Seven tools compared with live pricing, honest limitations, and a clear read on who each one fits.","storyKeyTakeaways",{"type":102,"attrs":144,"content":146},{"textAlign":58,"key":145},"p-0",[147],{"text":148,"type":106},"There's a specific kind of dread that comes with opening a budget report on a Friday afternoon and realizing the number has been wrong for two weeks. Nobody lied to you. Nobody missed a deadline. The spreadsheet just quietly stopped telling the truth somewhere around week one, and nobody was watching closely enough to catch it. If you have run client work, you know that feeling.",{"type":102,"attrs":150,"content":152},{"textAlign":58,"key":151},"p-1",[153],{"text":154,"type":106},"I spent nine years in agencies before I joined Teamwork.com. My resourcing lived in one spreadsheet and my margins lived in another, and the two rarely agreed. That gap is the whole problem this category tries to solve: seeing project progress and project profitability in the same place, at the same time.",{"type":102,"attrs":156,"content":158},{"textAlign":58,"key":157},"p-2",[159,161,170],{"text":160,"type":106},"It matters more now than it used to. In our ",{"text":162,"type":106,"marks":163},"2026 Strategic Shifts research",[164],{"type":165,"attrs":166},"link",{"href":167,"uuid":168,"anchor":58,"target":58,"linktype":169},"\u002F2026-strategic-shifts\u002F","97d42186-4001-4232-916c-7a7f7d67c9ec","story",{"text":171,"type":106},", 66% of services leaders said clients are more demanding but less willing to pay, and AI is compressing delivery timelines that used to pad your margins. When every billable hour is under pressure, month-end surprises stop being annoying and start being existential. Below are the seven tools I would actually shortlist.",{"type":173,"attrs":174,"content":176},"heading",{"level":175,"textAlign":58},2,[177],{"text":178,"type":106,"marks":179},"What does it mean to track projects and profitability?",[180,183,187],{"type":181,"attrs":182},"textStyle",{"color":55},{"type":184,"attrs":185},"anchor",{"id":186},"what-does-it-mean-to-track-projects-and-profitability",{"type":109},{"type":102,"attrs":189,"content":191},{"textAlign":58,"key":190},"p-3",[192,194,207,209,216],{"text":193,"type":106},"Tracking projects and profitability means measuring delivery and money in one system: tasks, time, and resourcing on one side, budgets, costs, and margin on the other. It exists because delivery and money drift apart the moment work starts, and by the time an overrun shows up in ",{"text":195,"type":106,"marks":196},"tracking project costs",[197],{"type":165,"attrs":198},{"href":199,"uuid":200,"anchor":58,"target":58,"linktype":169,"story":201},"\u002Fblog\u002Fproject-cost-tracking\u002F","dc726f28-b159-4faa-b5d6-f2e7aea3f72f",{"name":202,"id":203,"uuid":200,"slug":204,"url":205,"full_slug":205,"_stopResolving":206},"Project cost tracking: 8 steps for tracking costs and expenses",362238122,"project-cost-tracking","blog\u002Fproject-cost-tracking",true,{"text":208,"type":106},", the margin is already gone. It's a common gap: ",{"text":210,"type":106,"marks":211},"fewer than half of organizations consistently deliver projects on budget",[212],{"type":165,"attrs":213},{"href":214,"uuid":58,"anchor":58,"target":58,"linktype":215},"https:\u002F\u002F143758361.fs1.hubspotusercontent-eu1.net\u002Fhubfs\u002F143758361\u002FWellingtone%20-%20The%20State%20of%20Project%20Management%20Report-1.pdf","url",{"text":217,"type":106},", according to Wellingtone's 2026 State of Project Management report. For example, when a designer logs three hours to a fixed-fee project, a tool that tracks profitability instantly shows how those hours eat into the margin you quoted, not just that the task moved forward.",{"type":102,"attrs":219,"content":221},{"textAlign":58,"key":220},"p-4",[222],{"text":223,"type":106},"The right software answers questions a task board never can:",{"type":96,"content":225},[226,234,242,250],{"type":99,"content":227},[228],{"type":102,"attrs":229,"content":231},{"textAlign":58,"key":230},"p-5",[232],{"text":233,"type":106},"Which projects and clients actually make money, and which quietly lose it?",{"type":99,"content":235},[236],{"type":102,"attrs":237,"content":239},{"textAlign":58,"key":238},"p-6",[240],{"text":241,"type":106},"Where is margin leaking, through scope creep, unbilled time, or under-pricing?",{"type":99,"content":243},[244],{"type":102,"attrs":245,"content":247},{"textAlign":58,"key":246},"p-7",[248],{"text":249,"type":106},"Who is over-utilized and who has capacity right now?",{"type":99,"content":251},[252],{"type":102,"attrs":253,"content":255},{"textAlign":58,"key":254},"p-8",[256],{"text":257,"type":106},"Are we tracking to budget, or past it, while there's still time to act?",{"type":173,"attrs":259,"content":260},{"level":175,"textAlign":58},[261],{"text":262,"type":106,"marks":263},"How I reviewed and selected these tools",[264,266,269],{"type":181,"attrs":265},{"color":55},{"type":184,"attrs":267},{"id":268},"how-i-reviewed-and-selected-these-tools",{"type":109},{"type":102,"attrs":271,"content":273},{"textAlign":58,"key":272},"p-9",[274],{"text":275,"type":106},"I weighted these tools the way I wish I could have weighted my old stack: on whether they connect delivery to dollars, not on how many task views they 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If you're running hundreds of people against a complex book of client work, that rigor is the reason to look.",{"type":102,"attrs":1079,"content":1081},{"textAlign":58,"key":1080},"p-66",[1082],{"text":1083,"type":106},"That power comes with weight, which is worth naming plainly.",{"type":102,"attrs":1085,"content":1087},{"textAlign":58,"key":1086},"p-67",[1088],{"text":683,"type":106,"marks":1089},[1090],{"type":109},{"type":96,"content":1092},[1093],{"type":99,"content":1094},[1095],{"type":102,"attrs":1096,"content":1098},{"textAlign":58,"key":1097},"p-68",[1099],{"text":1100,"type":106},"Pricing available on request.",{"type":102,"attrs":1102,"content":1104},{"textAlign":58,"key":1103},"p-69",[1105,1108],{"text":752,"type":106,"marks":1106},[1107],{"type":109},{"text":1109,"type":106}," No public pricing, and implementation is a heavier lift than the other tools here, which can be a barrier for lean teams that need value in weeks, not quarters.",{"type":173,"attrs":1111,"content":1112},{"level":175,"textAlign":58},[1113],{"text":512,"type":106,"marks":1114},[1115,1117,1120],{"type":181,"attrs":1116},{"color":55},{"type":184,"attrs":1118},{"id":1119},"harvest",{"type":109},{"type":102,"attrs":1122,"content":1124},{"textAlign":58,"key":1123},"p-70",[1125],{"type":546,"attrs":1126},{"id":58,"alt":512,"src":1127,"title":1128,"source":1129,"copyright":58,"meta_data":1130},"https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F68b60e4a0e\u002Fscreenshot-features-projects.png","Source: Harvest","https:\u002F\u002Fwww.getharvest.com\u002Ffeatures",{},{"type":102,"attrs":1132,"content":1134},{"textAlign":58,"key":1133},"p-71",[1135,1137,1143],{"text":1136,"type":106},"Harvest keeps things refreshingly simple, and for small teams that's the point. Its strength is fast, low-friction time tracking that flows straight into invoicing, plus basic profitability reports that show budget-versus-actual without a training program. When adoption is your biggest risk, a tool people will actually use every day beats a richer one they avoid, and every hour that never gets logged is margin you quietly give away. ",{"text":1138,"type":106,"marks":1139},"Professional services firms lose about 5% of revenue to leakage",[1140],{"type":165,"attrs":1141},{"href":1142,"uuid":58,"anchor":58,"target":58,"linktype":215},"https:\u002F\u002Fforms.workday.com\u002Fcontent\u002Fdam\u002Fweb\u002Fen-us\u002Fdocuments\u002Freports\u002FSPI_2025_Benchmark_Report.pdf",{"text":1144,"type":106},", including untracked and unbilled hours, according to SPI Research's 2025 benchmark.",{"type":102,"attrs":1146,"content":1148},{"textAlign":58,"key":1147},"p-72",[1149],{"text":1150,"type":106},"It's a time-and-billing tool first, so treat the project and resourcing side as light.",{"type":102,"attrs":1152,"content":1154},{"textAlign":58,"key":1153},"p-73",[1155],{"text":683,"type":106,"marks":1156},[1157],{"type":109},{"type":96,"content":1159},[1160,1171,1183,1194],{"type":99,"content":1161},[1162],{"type":102,"attrs":1163,"content":1165},{"textAlign":58,"key":1164},"p-74",[1166,1169],{"text":695,"type":106,"marks":1167},[1168],{"type":109},{"text":1170,"type":106}," $0 for 1 seat.",{"type":99,"content":1172},[1173],{"type":102,"attrs":1174,"content":1176},{"textAlign":58,"key":1175},"p-75",[1177,1181],{"text":1178,"type":106,"marks":1179},"Teams:",[1180],{"type":109},{"text":1182,"type":106}," $9\u002Fseat\u002Fmonth billed annually, or $11 billed monthly.",{"type":99,"content":1184},[1185],{"type":102,"attrs":1186,"content":1188},{"textAlign":58,"key":1187},"p-76",[1189,1192],{"text":743,"type":106,"marks":1190},[1191],{"type":109},{"text":1193,"type":106}," $14\u002Fseat\u002Fmonth billed annually, or $17.50 billed monthly.",{"type":99,"content":1195},[1196],{"type":102,"attrs":1197,"content":1199},{"textAlign":58,"key":1198},"p-77",[1200,1204],{"text":1201,"type":106,"marks":1202},"Enterprise Plus:",[1203],{"type":109},{"text":735,"type":106},{"type":102,"attrs":1206,"content":1208},{"textAlign":58,"key":1207},"p-78",[1209,1212],{"text":752,"type":106,"marks":1210},[1211],{"type":109},{"text":1213,"type":106}," Light on resource forecasting and portfolio-level margin analysis, so growing firms often outgrow it once they need to plan capacity across many projects.",{"type":173,"attrs":1215,"content":1216},{"level":175,"textAlign":58},[1217],{"text":528,"type":106,"marks":1218},[1219,1221,1224],{"type":181,"attrs":1220},{"color":55},{"type":184,"attrs":1222},{"id":1223},"bigtime",{"type":109},{"type":102,"attrs":1226,"content":1228},{"textAlign":58,"key":1227},"p-79",[1229],{"type":546,"attrs":1230},{"id":58,"alt":528,"src":1231,"title":1232,"source":1233,"copyright":58,"meta_data":1234},"https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F74500312b7\u002Fresourcing-agent-screen.webp","Source: BigTime","https:\u002F\u002Fwww.bigtime.net\u002F",{},{"type":102,"attrs":1236,"content":1238},{"textAlign":58,"key":1237},"p-80",[1239],{"text":1240,"type":106},"BigTime is a professional services platform centered on the billing engine: time, expenses, rates, and invoicing feeding project margin. Its strength is turning granular time and expense data into accurate invoices and clean margin figures, which matters most for firms that bill in complex ways across many rate cards. If billing accuracy is where you lose money today, that focus pays off.",{"type":102,"attrs":1242,"content":1244},{"textAlign":58,"key":1243},"p-81",[1245],{"text":1246,"type":106},"The delivery and collaboration side is lighter than the finance side, so plan accordingly.",{"type":102,"attrs":1248,"content":1250},{"textAlign":58,"key":1249},"p-82",[1251],{"text":683,"type":106,"marks":1252},[1253],{"type":109},{"type":96,"content":1255},[1256,1268,1280,1291],{"type":99,"content":1257},[1258],{"type":102,"attrs":1259,"content":1261},{"textAlign":58,"key":1260},"p-83",[1262,1266],{"text":1263,"type":106,"marks":1264},"Essentials:",[1265],{"type":109},{"text":1267,"type":106}," starts at $20\u002Fuser\u002Fmonth.",{"type":99,"content":1269},[1270],{"type":102,"attrs":1271,"content":1273},{"textAlign":58,"key":1272},"p-84",[1274,1278],{"text":1275,"type":106,"marks":1276},"Advanced:",[1277],{"type":109},{"text":1279,"type":106}," custom pricing, request a demo.",{"type":99,"content":1281},[1282],{"type":102,"attrs":1283,"content":1285},{"textAlign":58,"key":1284},"p-85",[1286,1290],{"text":1287,"type":106,"marks":1288},"Premier:",[1289],{"type":109},{"text":1279,"type":106},{"type":99,"content":1292},[1293],{"type":102,"attrs":1294,"content":1296},{"textAlign":58,"key":1295},"p-86",[1297,1300],{"text":743,"type":106,"marks":1298},[1299],{"type":109},{"text":735,"type":106},{"type":102,"attrs":1302,"content":1304},{"textAlign":58,"key":1303},"p-87",[1305,1308],{"text":752,"type":106,"marks":1306},[1307],{"type":109},{"text":1309,"type":106}," Only the entry tier lists a public price, and the task and project features are less developed than in tools built around delivery first.",{"type":173,"attrs":1311,"content":1312},{"level":175,"textAlign":58},[1313],{"text":1314,"type":106,"marks":1315},"AI workflow automation vs. traditional automation",[1316,1318,1321],{"type":181,"attrs":1317},{"color":55},{"type":184,"attrs":1319},{"id":1320},"ai-workflow-automation-vs-traditional-automation",{"type":109},{"type":102,"attrs":1323,"content":1325},{"textAlign":58,"key":1324},"p-88",[1326],{"text":1327,"type":106},"Traditional automation in project tools is rules-based: if a task moves to \"done,\" notify a channel; if a date slips, flag it. Useful, but it only reacts to what you already told it to watch. It never tells you the project is about to lose money.",{"type":102,"attrs":1329,"content":1331},{"textAlign":58,"key":1330},"p-89",[1332],{"text":1333,"type":106},"Agentic AI works differently. Instead of firing a rule, an AI agent does a piece of costed, supervised work and reports back with an owner attached. That's the shift from \"the timer stopped\" to \"this project is trending 12% over budget, here's why.\"",{"type":102,"attrs":1335,"content":1337},{"textAlign":58,"key":1336},"p-90",[1338],{"text":1339,"type":106},"In practice, that means the AI Forecaster can project where margin lands before you're halfway through, and AI Teammates can chase the status updates and timesheet gaps that used to eat a manager's afternoon. The point isn't novelty; it's that the answer arrives early enough to change the outcome.",{"type":102,"attrs":1341,"content":1343},{"textAlign":58,"key":1342},"p-91",[1344],{"text":1345,"type":106},"Traditional automation keeps a project tidy. Agentic AI keeps it profitable, which is a different job entirely.",{"type":173,"attrs":1347,"content":1348},{"level":175,"textAlign":58},[1349],{"text":1350,"type":106,"marks":1351},"Why Teamwork.com stands out for tracking projects and profitability",[1352,1354,1357],{"type":181,"attrs":1353},{"color":55},{"type":184,"attrs":1355},{"id":1356},"why-teamwork-com-stands-out-for-tracking-projects-and-profitability",{"type":109},{"type":102,"attrs":1359,"content":1361},{"textAlign":58,"key":1360},"p-92",[1362],{"text":1363,"type":106},"Most tools make you choose. Run delivery through a generic project management tool and you're managing money in a spreadsheet on the side. Move to a traditional PSA and the numbers are only as good as the data your team grudgingly enters. Either way, you can't improve what you can't measure accurately.",{"type":102,"attrs":1365,"content":1367},{"textAlign":58,"key":1366},"p-93",[1368,1370,1382],{"text":1369,"type":106},"Teamwork.com is built with the best of both: resourcing, ",{"text":1371,"type":106,"marks":1372},"budgets and profitability",[1373],{"type":165,"attrs":1374},{"href":1375,"uuid":1376,"anchor":58,"target":58,"linktype":169,"story":1377},"\u002Fproduct\u002Fcost-profitability-management\u002Fbudgeting-profitability\u002F","7ea0d894-d42b-48dc-888e-54109544266b",{"name":1378,"id":1379,"uuid":1376,"slug":1380,"url":1381,"full_slug":1381,"_stopResolving":206},"Budgeting & Profitability",66769948573041,"budgeting-profitability","product\u002Fcost-profitability-management\u002Fbudgeting-profitability",{"text":1383,"type":106}," captured as delivery happens, in a platform teams choose to work in. Because the data is real, the profitability picture is real, and so are the decisions you make from it, on pricing, staffing, and which work to take.",{"type":102,"attrs":1385,"content":1387},{"textAlign":58,"key":1386},"p-94",[1388,1390,1403,1405,1417,1419,1431],{"text":1389,"type":106},"That's why the outcomes compound. When Beyond the Chaos standardized their client delivery on Teamwork.com, they reported 1,000% ROI and 4x revenue growth, as their ",{"text":1391,"type":106,"marks":1392},"Beyond the Chaos story",[1393],{"type":165,"attrs":1394},{"href":1395,"uuid":1396,"anchor":58,"target":58,"linktype":169,"story":1397},"\u002Fcustomer-stories\u002Fbeyond-the-chaos\u002F","41fbbad2-3c41-42a8-b87c-668fd244c732",{"name":1398,"id":1399,"uuid":1396,"slug":1400,"url":1401,"full_slug":1402,"_stopResolving":206},"Beyond the Chaos",502778018,"beyond-the-chaos","beyond-the-chaos\u002F","customer-stories\u002Fbeyond-the-chaos",{"text":1404,"type":106}," describes. If you want to pressure-test your own numbers first, the ",{"text":1406,"type":106,"marks":1407},"billable utilization rate calculator",[1408],{"type":165,"attrs":1409},{"href":1410,"uuid":1411,"anchor":58,"target":58,"linktype":169,"story":1412},"\u002Fresources\u002Fcalculators\u002Fbillable-utilization-rate\u002F","931a7a08-9356-40b1-85ac-d0b408a91fb5",{"name":1413,"id":1414,"uuid":1411,"slug":1415,"url":1416,"full_slug":1416,"_stopResolving":206},"Billable Utilization Rate Calculator",686119504,"billable-utilization-rate","resources\u002Fcalculators\u002Fbillable-utilization-rate",{"text":1418,"type":106}," and the ",{"text":1420,"type":106,"marks":1421},"project profitability tracking template",[1422],{"type":165,"attrs":1423},{"href":1424,"uuid":1425,"anchor":58,"target":58,"linktype":169,"story":1426},"\u002Ftemplates\u002Fproject-profitability-tracking\u002F","0efea411-54e4-4ef7-aa56-b0fd0c1c281a",{"name":1427,"id":1428,"uuid":1425,"slug":1429,"url":1430,"full_slug":1430,"_stopResolving":206},"Project Profitability Tracking Template",131544442560635,"project-profitability-tracking","templates\u002Fproject-profitability-tracking",{"text":1432,"type":106}," are practical places to start.",{"type":102,"attrs":1434,"content":1436},{"textAlign":58,"key":1435},"p-95",[1437],{"text":1438,"type":106},"Tracking projects and profitability together isn't a nice-to-have anymore. It's how services firms defend margin while AI changes what delivery costs.",{"type":86,"attrs":1440},{"id":1441,"body":1442},"c00cbddc-7416-4641-86b4-0eb0a5f245b9",[1443],{"_uid":1444,"text":1445,"ctaLink":1446,"ctaLabel":767,"component":1447,"openInNewTab":61,"backgroundColor":1448},"i-36c1ffef-9f90-4688-ad06-01be2972dcb7","Track projects and profitability in one platform, and see margin as work happens.",{"id":55,"url":766,"linktype":215,"fieldtype":398,"cached_url":766},"storyBannerCta","purple",{"type":173,"attrs":1450,"content":1451},{"level":175,"textAlign":58},[1452],{"text":1453,"type":106,"marks":1454},"FAQs about tracking projects and profitability",[1455,1457,1460],{"type":181,"attrs":1456},{"color":55},{"type":184,"attrs":1458},{"id":1459},"faqs-about-tracking-projects-and-profitability",{"type":109},{"type":102,"attrs":1462},{"textAlign":58,"key":1463},"p-96",{"type":86,"attrs":1465},{"id":1466,"body":1467},"2238e7d2-2fde-4fee-984f-ea29f816de15",[1468],{"_uid":1469,"dark":61,"items":1470,"component":1599},"i-9f4e2648-9a67-465b-a5f2-8334c05fad00",[1471,1491,1527,1545,1581],{"_uid":1472,"open":61,"answer":1473,"question":1481,"component":1490},"fbfc64a8-cc7c-4aa3-9348-0d5d6ac5ff79",{"type":82,"attrs":1474,"content":1475},{"backgroundColor":58},[1476],{"type":102,"attrs":1477,"content":1478},{"textAlign":58,"key":145},[1479],{"text":1480,"type":106},"The best tool depends on whether you need to track only delivery or delivery plus profitability. For client-services teams that care about margin, a PSA-style platform like Teamwork.com wins, because it ties tasks, time, and budgets together. For simple task tracking alone, a lighter tool may be enough.",{"type":82,"attrs":1482,"content":1483},{"backgroundColor":58},[1484],{"type":173,"attrs":1485,"content":1487},{"level":1486,"textAlign":58},3,[1488],{"text":1489,"type":106},"What is the best tool to track a project?","TwFAQItem",{"_uid":1492,"open":61,"answer":1493,"question":1519,"component":1490},"4712c727-4e1f-48f1-b643-a8d88b650a37",{"type":82,"attrs":1494,"content":1495},{"backgroundColor":58},[1496,1501],{"type":102,"attrs":1497,"content":1498},{"textAlign":58,"key":145},[1499],{"text":1500,"type":106},"Real-time profitability comes from connecting live time and cost data to each project's budget, so margin updates as work happens rather than at month-end. The mechanics, cost rates, billable hours, and budget-versus-actual, are worth understanding in depth.",{"type":102,"attrs":1502,"content":1503},{"textAlign":58,"key":151},[1504,1506,1518],{"text":1505,"type":106},"For the full method, see our guide on ",{"text":1507,"type":106,"marks":1508},"project profitability",[1509],{"type":165,"attrs":1510},{"href":1511,"uuid":1512,"anchor":58,"target":58,"linktype":169,"story":1513},"\u002Fblog\u002Fproject-profitability\u002F","aac3cb9a-d70c-4778-86d2-2ae43ca7a228",{"name":1514,"id":1515,"uuid":1512,"slug":1516,"url":1517,"full_slug":1517,"_stopResolving":206},"Learn how to calculate and improve project profitability with Teamwork.com ",582870753,"project-profitability","blog\u002Fproject-profitability",{"text":663,"type":106},{"type":82,"attrs":1520,"content":1521},{"backgroundColor":58},[1522],{"type":173,"attrs":1523,"content":1524},{"level":1486,"textAlign":58},[1525],{"text":1526,"type":106},"How do I track project profitability in real time?",{"_uid":1528,"open":61,"answer":1529,"question":1537,"component":1490},"ab39dda9-f382-446d-9fb5-7dbc271a7fd6",{"type":82,"attrs":1530,"content":1531},{"backgroundColor":58},[1532],{"type":102,"attrs":1533,"content":1534},{"textAlign":58,"key":145},[1535],{"text":1536,"type":106},"Look for real-time budget-versus-actual tracking, time tracking tied to tasks, resource and utilization visibility, billing or quote-to-cash, and clear dashboards. Integrations with your accounting and CRM matter too, so financial data doesn't live in a silo.",{"type":82,"attrs":1538,"content":1539},{"backgroundColor":58},[1540],{"type":173,"attrs":1541,"content":1542},{"level":1486,"textAlign":58},[1543],{"text":1544,"type":106},"What features should project and profitability tracking tools have?",{"_uid":1546,"open":61,"answer":1547,"question":1573,"component":1490},"4368470f-9b0b-4da4-9f23-9569780c51d9",{"type":82,"attrs":1548,"content":1549},{"backgroundColor":58},[1550,1555],{"type":102,"attrs":1551,"content":1552},{"textAlign":58,"key":145},[1553],{"text":1554,"type":106},"At its simplest, project profitability is revenue minus the fully loaded cost of delivery, expressed as a margin. The nuance is in the inputs: blended cost rates, non-billable time, and scope creep all move the number.",{"type":102,"attrs":1556,"content":1557},{"textAlign":58,"key":151},[1558,1560,1572],{"text":1559,"type":106},"We break the formulas and benchmarks down in ",{"text":1561,"type":106,"marks":1562},"project profitability metrics",[1563],{"type":165,"attrs":1564},{"href":1565,"uuid":1566,"anchor":58,"target":58,"linktype":169,"story":1567},"\u002Fblog\u002Fproject-profitability-metrics-agency-should-track\u002F","29c86fa2-37b5-43c6-b4a3-cd990e6d104c",{"name":1568,"id":1569,"uuid":1566,"slug":1570,"url":1571,"full_slug":1571,"_stopResolving":206},"Project profitability metrics every agency should track",174230076650030,"project-profitability-metrics-agency-should-track","blog\u002Fproject-profitability-metrics-agency-should-track",{"text":663,"type":106},{"type":82,"attrs":1574,"content":1575},{"backgroundColor":58},[1576],{"type":173,"attrs":1577,"content":1578},{"level":1486,"textAlign":58},[1579],{"text":1580,"type":106},"How is project profitability calculated?",{"_uid":1582,"open":61,"answer":1583,"question":1591,"component":1490},"06dccfe9-134c-4b5a-872d-9b161af256bd",{"type":82,"attrs":1584,"content":1585},{"backgroundColor":58},[1586],{"type":102,"attrs":1587,"content":1588},{"textAlign":58,"key":145},[1589],{"text":1590,"type":106},"Yes. Teamwork.com offers a free plan for up to 5 users, and Harvest has a free single-seat tier. Free plans are great for getting started, though most growing firms move to paid tiers once they need deeper margin reporting, resourcing, and integrations.",{"type":82,"attrs":1592,"content":1593},{"backgroundColor":58},[1594],{"type":173,"attrs":1595,"content":1596},{"level":1486,"textAlign":58},[1597],{"text":1598,"type":106},"Are there free tools to track projects and profitability?","TwFAQ",{"type":102,"attrs":1601},{"textAlign":58,"key":1602},"p-97",{"type":102,"attrs":1604},{"textAlign":58,"key":1605},"p-98",{"type":173,"attrs":1607},{"level":1486,"textAlign":58},{"type":102,"attrs":1609},{"textAlign":58,"key":1610},"p-99",{"type":173,"attrs":1612},{"level":1486,"textAlign":58},{"type":102,"attrs":1614},{"textAlign":58,"key":1615},"p-100",{"type":173,"attrs":1617},{"level":1486,"textAlign":58},{"type":102,"attrs":1619},{"textAlign":58,"key":1620},"p-101",{"type":173,"attrs":1622},{"level":1486,"textAlign":58},{"type":102,"attrs":1624},{"textAlign":58,"key":1625},"p-102",{"type":173,"attrs":1627},{"level":1486,"textAlign":58},{"type":102,"attrs":1629},{"textAlign":58,"key":1630},"p-103",{"id":1632,"alt":1633,"filename":1634,"fieldtype":1635},206240009761992,"Teamwork.com project dashboard showing project profitability, budget breakdown, and billable versus non-billable time","\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002Fe210c1eae2\u002Fblog-hero-dashboard-reporting.png","asset","7 best tools to track projects and profitability in 2026",{"name":1638,"created_at":1639,"published_at":1640,"updated_at":1641,"id":1642,"uuid":1643,"content":1644,"slug":1788,"full_slug":1789,"sort_by_date":58,"position":1790,"tag_list":1791,"is_startpage":61,"parent_id":1792,"meta_data":58,"group_id":1793,"first_published_at":1794,"release_id":58,"lang":65,"path":58,"alternates":1795,"default_full_slug":58,"translated_slugs":58,"_stopResolving":206},"Ben Brigden","2023-08-07T20:54:44.436Z","2026-03-16T15:28:04.143Z","2026-03-16T15:28:04.160Z",351765920,"7feda4fe-0d79-45ab-ba89-1e177b0005d9",{"bio":1645,"seo":1646,"_uid":1649,"body":1650,"name":1638,"role":1648,"picture":1778,"sidebar":1782,"linkedin":1783,"component":1785,"afterArticles":1786,"beforeArticles":1787},"Ben is a Content Marketing Manager at Teamwork.com. He’s spent the past 10 years writing for agencies and SaaS companies, mostly about tech, tools, and smarter ways to work. He loves breaking down trends, sharing hacks, and helping to make work life a bit less chaotic.",{"_uid":1647,"title":1648,"plugin":78,"og_image":55,"og_title":55,"description":1645,"og_image_type":55,"twitter_image":55,"twitter_title":55,"og_description":55,"twitter_description":55},"459d5f87-86b8-4a1d-a690-e3dd2f51c723","Content Marketing Manager","28f18d93-79f5-4a41-a7af-4f885059fed1",{"type":82,"content":1651},[1652,1659,1664,1669,1676,1681,1686,1691,1698,1703,1760],{"type":173,"attrs":1653,"content":1654},{"level":175,"textAlign":58},[1655],{"text":1656,"type":106,"marks":1657},"About Ben",[1658],{"type":109},{"type":102,"attrs":1660,"content":1661},{"textAlign":58},[1662],{"text":1663,"type":106},"Ben Brigden is a Content Marketing Manager at Teamwork.com, where he focuses on making sense of the often messy, always evolving world of project management and work tech. With around 10 years’ experience writing for agencies and SaaS companies, he specialises in turning complex ideas into practical, easy-to-follow content that helps teams work with more clarity (and a little less chaos).",{"type":102,"attrs":1665,"content":1666},{"textAlign":58},[1667],{"text":1668,"type":106},"Ben’s writing blends best-practice advice, workflow guidance, tool reviews, and explanatory guides for project-based and client-service teams. Whether he’s unpacking a project management methodology, comparing two tools that do almost-but-not-quite the same thing, or mapping out a resource-planning process, his goal is simple: help people understand their options, make confident decisions, and build better ways of working.",{"type":173,"attrs":1670,"content":1671},{"level":175,"textAlign":58},[1672],{"text":1673,"type":106,"marks":1674},"Experience",[1675],{"type":109},{"type":102,"attrs":1677,"content":1678},{"textAlign":58},[1679],{"text":1680,"type":106},"Ben started his career in corporate communications, working with clients across tech, finance, and retail. 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