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\u002Fblog\u002F","20","\u002Fblog\u002F","\u002Fblog\u002Fpage\u002F, \u002Fblog\u002Fcategory\u002F","global","ai-summary-button","global\u002Fai-summary-button",null,-50,[],false,489331641,"0d9a7987-4973-46e5-a6d1-d0158a1db64b","2026-01-08T14:35:55.899Z","default","ai-summary-button\u002F",[],{"name":68,"created_at":69,"published_at":70,"updated_at":71,"id":72,"uuid":73,"content":74,"slug":2226,"full_slug":2227,"sort_by_date":57,"position":2228,"tag_list":2229,"is_startpage":60,"parent_id":2231,"meta_data":57,"group_id":2232,"first_published_at":2233,"release_id":57,"lang":64,"path":57,"alternates":2234,"default_full_slug":57,"translated_slugs":57},"7 Best Paprika Alternatives for Agency Management in 2026","2026-11-09T11:11:41.654Z","2026-11-09T16:16:31.481Z","2026-11-09T16:16:31.508Z",239751584436404,"8b08482b-4977-4836-9be5-3826e73575b0",{"seo":75,"_uid":80,"body":81,"image":1967,"title":1972,"author":1973,"sidebar":2132,"category":2201,"postBody":2223,"component":2224,"contentCopy":79,"readingTime":2225},{"_uid":76,"title":68,"plugin":77,"description":78,"og_image_type":79},"seo-meta","seo_metatags","Paprika alternatives compared: 7 tools for agencies leaving Paprika agency management software, with November 2026 prices and a map of where your books go.","","ee13ada5-732f-4480-9428-c5e855292500",{"type":82,"attrs":83,"content":84},"doc",{"backgroundColor":57},[85,143,148,153,158,180,196,215,220,225,255,267,272,351,356,368,373,517,528,537,542,547,554,581,589,616,624,651,659,685,693,706,714,727,735,754,768,781,788,804,811,868,873,886,897,907,912,917,922,928,958,964,998,1003,1014,1024,1029,1048,1054,1091,1097,1143,1148,1159,1169,1174,1179,1185,1215,1221,1266,1271,1282,1292,1297,1316,1322,1352,1358,1392,1397,1408,1418,1423,1428,1434,1464,1470,1493,1498,1509,1519,1524,1529,1535,1565,1571,1579,1584,1596,1601,1606,1611,1616,1623,1732,1753,1766,1771,1776,1795,1807,1812,1817,1826,1835,1859,1864,1876,1888],{"type":86,"attrs":87},"blok",{"id":88,"body":89},"c0c6922a-89d7-4c68-b2fc-d72df04c0388",[90],{"_uid":91,"title":92,"content":93,"component":142},"i-c1b0cf14-569a-4889-9eee-ae5413fb5e6b","Paprika alternatives: Summary & Key Takeaways",{"type":82,"content":94},[95],{"type":96,"content":97},"bullet_list",[98,112,122,132],{"type":99,"content":100},"list_item",[101],{"type":102,"content":103},"paragraph",[104,110],{"text":105,"type":106,"marks":107},"What Paprika does:","text",[108],{"type":109},"bold",{"text":111,"type":106}," Paprika agency management software runs an agency's jobs and its accounts in one system.",{"type":99,"content":113},[114],{"type":102,"content":115},[116,120],{"text":117,"type":106,"marks":118},"Where margin is set:",[119],{"type":109},{"text":121,"type":106}," Paprika's job costing tracks spend as time is logged, while agency margin is set earlier, at the estimate and the booking.",{"type":99,"content":123},[124],{"type":102,"content":125},[126,130],{"text":127,"type":106,"marks":128},"The shortlist:",[129],{"type":109},{"text":131,"type":106}," Teamwork.com fits live retainer margin, Synergist is the UK like-for-like, and Workamajig keeps a native ledger.",{"type":99,"content":133},[134],{"type":102,"content":135},[136,140],{"text":137,"type":106,"marks":138},"What you get:",[139],{"type":109},{"text":141,"type":106}," A module handover map, choose-it-when rules and prices checked in November 2026.","storyKeyTakeaways",{"type":102,"attrs":144,"content":145},{"textAlign":57},[146],{"text":147,"type":106},"Paprika agency management software handles an agency's books well, with ledgers, job costing and purchasing in one place. Agencies leaving it usually want a forward view of margin and a system their teams use daily. Choosing between Paprika alternatives comes down to two calls: what stays in the accounts package, and how early the tool shows margin.",{"type":102,"attrs":149,"content":150},{"textAlign":57},[151],{"text":152,"type":106},"The resourcing lesson I brought to Teamwork.com from agency life is that forecasting was consistently hard, and a resourcing spreadsheet that reports cost after timesheets land can't warn you before you sell the next job. Paprika is two systems in one: the agency's ledger and its delivery system. Judge any replacement, and Paprika itself, on how early it gives you that forward view.",{"type":102,"attrs":154,"content":155},{"textAlign":57},[156],{"text":157,"type":106},"The gap widens as AI takes hours out of delivery. Every hour AI saves is an hour you can't invoice, so retainer margin has to be visible while the work happens.",{"type":102,"attrs":159,"content":160},{"textAlign":57},[161,163,178],{"text":162,"type":106},"Teamwork.com leads the list because it's our own platform, and we've matched each of the seven tools to the setup it handles best. In list order, the setups are live retainer margin with Xero or QuickBooks Online for Teamwork.com, a UK like-for-like, a native ledger, modular systems and smaller creative studios. Unlike our ",{"text":164,"type":106,"marks":165},"agency management software roundup",[166],{"type":167,"attrs":168},"link",{"href":169,"uuid":170,"anchor":57,"target":57,"linktype":171,"story":172},"\u002Fblog\u002Fagency-management-software\u002F","41981c99-72bd-442a-bc23-cf81a7042755","story",{"name":173,"id":174,"uuid":170,"slug":175,"url":176,"full_slug":176,"_stopResolving":177},"The 10 best agency management software tools in 2026 (and how to choose)",191326450465536,"agency-management-software","blog\u002Fagency-management-software",true,{"text":179,"type":106},", this list starts from what Paprika already does.",{"type":181,"attrs":182,"content":184},"heading",{"level":183,"textAlign":57},2,[185],{"text":186,"type":106,"marks":187},"What is a Paprika alternative?",[188,191,195],{"type":189,"attrs":190},"textStyle",{"color":79},{"type":192,"attrs":193},"anchor",{"id":194},"what-is-a-paprika-alternative",{"type":109},{"type":102,"attrs":197,"content":198},{"textAlign":57},[199,201,213],{"text":200,"type":106},"A Paprika alternative is agency software that takes over Paprika's delivery system and either replaces its ledger or passes invoices to accounting software. Most candidates are a PSA, or professional services automation platform, which connects projects, resources and financials. Our guide to ",{"text":202,"type":106,"marks":203},"PSA for agencies",[204],{"type":167,"attrs":205},{"href":206,"uuid":207,"anchor":57,"target":57,"linktype":171,"story":208},"\u002Fpsa-software-guide\u002Fpsa-for-agencies-and-consulting-firms\u002F","1bb3decb-9a63-4b18-ac5b-08285a20ccce",{"name":209,"id":210,"uuid":207,"slug":211,"url":212,"full_slug":212,"_stopResolving":177},"PSA software for agencies and consulting firms: what each one needs",196246285923702,"psa-for-agencies-and-consulting-firms","psa-software-guide\u002Fpsa-for-agencies-and-consulting-firms",{"text":214,"type":106}," explains how that model fits agency delivery.",{"type":102,"attrs":216,"content":217},{"textAlign":57},[218],{"text":219,"type":106},"Paprika comes from Agency Software Worldwide, a UK company, and covers seven modules, including purchasing, client billing, and finance and accounting. Its built-in accounting handles multiple companies and currencies. Paprika also states that it's compatible with Making Tax Digital (MTD) and recognized by HMRC, the UK tax authority.",{"type":102,"attrs":221,"content":222},{"textAlign":57},[223],{"text":224,"type":106},"Any replacement has to answer four questions every week:",{"type":96,"content":226},[227,234,241,248],{"type":99,"content":228},[229],{"type":102,"attrs":230,"content":231},{"textAlign":57},[232],{"text":233,"type":106},"Who has capacity for the campaign you're pitching?",{"type":99,"content":235},[236],{"type":102,"attrs":237,"content":238},{"textAlign":57},[239],{"text":240,"type":106},"Is this retainer over-serviced this month?",{"type":99,"content":242},[243],{"type":102,"attrs":244,"content":245},{"textAlign":57},[246],{"text":247,"type":106},"What did this job cost against its estimate?",{"type":99,"content":249},[250],{"type":102,"attrs":251,"content":252},{"textAlign":57},[253],{"text":254,"type":106},"What goes to the accounts package to invoice, and is VAT still filed through MTD-compatible software?",{"type":181,"attrs":256,"content":257},{"level":183,"textAlign":57},[258],{"text":259,"type":106,"marks":260},"How we selected these tools",[261,263,266],{"type":189,"attrs":262},{"color":79},{"type":192,"attrs":264},{"id":265},"how-we-selected-these-tools",{"type":109},{"type":102,"attrs":268,"content":269},{"textAlign":57},[270],{"text":271,"type":106},"Those four weekly questions became seven scoring criteria. We assessed each tool from public product information, documentation, verified reviews and pricing pages checked in November 2026, without hands-on testing.",{"type":96,"content":273},[274,285,296,307,318,329,340],{"type":99,"content":275},[276],{"type":102,"attrs":277,"content":278},{"textAlign":57},[279,283],{"text":280,"type":106,"marks":281},"Estimates from real costs:",[282],{"type":109},{"text":284,"type":106}," Rate cards by role and estimates priced from what comparable jobs cost.",{"type":99,"content":286},[287],{"type":102,"attrs":288,"content":289},{"textAlign":57},[290,294],{"text":291,"type":106,"marks":292},"Retainer and budget burn:",[293],{"type":109},{"text":295,"type":106}," Spend against each retainer and budget while delivery is under way.",{"type":99,"content":297},[298],{"type":102,"attrs":299,"content":300},{"textAlign":57},[301,305],{"text":302,"type":106,"marks":303},"Forward capacity:",[304],{"type":109},{"text":306,"type":106}," Tentative bookings that hold people for pitched or pipeline work.",{"type":99,"content":308},[309],{"type":102,"attrs":310,"content":311},{"textAlign":57},[312,316],{"text":313,"type":106,"marks":314},"Time to invoice:",[315],{"type":109},{"text":317,"type":106}," Invoices built from logged time without re-keying.",{"type":99,"content":319},[320],{"type":102,"attrs":321,"content":322},{"textAlign":57},[323,327],{"text":324,"type":106,"marks":325},"Accounts package fit:",[326],{"type":109},{"text":328,"type":106}," Connections to Xero, QuickBooks or Sage, with MTD left to the ledger.",{"type":99,"content":330},[331],{"type":102,"attrs":332,"content":333},{"textAlign":57},[334,338],{"text":335,"type":106,"marks":336},"Purchasing and supplier costs:",[337],{"type":109},{"text":339,"type":106}," Purchase orders, markups and recharging supplier costs to clients.",{"type":99,"content":341},[342],{"type":102,"attrs":343,"content":344},{"textAlign":57},[345,349],{"text":346,"type":106,"marks":347},"Setup load and published pricing:",[348],{"type":109},{"text":350,"type":106}," Seat minimums, onboarding fees and whether prices need a demo.",{"type":102,"attrs":352,"content":353},{"textAlign":57},[354],{"text":355,"type":106},"Paprika itself would score well on purchasing and accounts fit, so the first three criteria are where a switch earns its cost.",{"type":181,"attrs":357,"content":358},{"level":183,"textAlign":57},[359],{"text":360,"type":106,"marks":361},"Quick glance: 7 best Paprika alternatives compared",[362,364,367],{"type":189,"attrs":363},{"color":79},{"type":192,"attrs":365},{"id":366},"quick-glance-7-best-paprika-alternatives-compared",{"type":109},{"type":102,"attrs":369,"content":370},{"textAlign":57},[371],{"text":372,"type":106},"Scored against those criteria, only Workamajig among these Paprika alternatives keeps a native ledger, and the other six hand the books to an accounts package. 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One project coordinator singled out time logging and price:",{"type":769,"content":770},"blockquote",[771],{"type":102,"attrs":772,"content":773},{"textAlign":57},[774,779],{"text":775,"type":106,"marks":776},"\"Its timelog feature, ease of use and the costing is much cheaper than others\"",[777],{"type":778},"italic",{"text":780,"type":106}," — Aattisho B., Project Coordinator, G2",{"type":102,"attrs":782,"content":783},{"textAlign":57},[784],{"text":785,"type":106,"marks":786},"Limitations:",[787],{"type":109},{"type":96,"content":789},[790,797],{"type":99,"content":791},[792],{"type":102,"attrs":793,"content":794},{"textAlign":57},[795],{"text":796,"type":106},"Quotes, Tentative Projects, multi-currency and profit by project or client need Optimize, which is priced on request.",{"type":99,"content":798},[799],{"type":102,"attrs":800,"content":801},{"textAlign":57},[802],{"text":803,"type":106},"Accounting integrations, retainers and timesheets start on Accelerate, which has a five-user minimum.",{"type":102,"attrs":805,"content":806},{"textAlign":57},[807],{"text":808,"type":106,"marks":809},"Pricing:",[810],{"type":109},{"type":96,"content":812},[813,824,835,846,857],{"type":99,"content":814},[815],{"type":102,"attrs":816,"content":817},{"textAlign":57},[818,822],{"text":819,"type":106,"marks":820},"Free:",[821],{"type":109},{"text":823,"type":106}," $0\u002Fuser\u002Fmonth (free forever, max 5 users)",{"type":99,"content":825},[826],{"type":102,"attrs":827,"content":828},{"textAlign":57},[829,833],{"text":830,"type":106,"marks":831},"Basics:",[832],{"type":109},{"text":834,"type":106}," $9.99\u002Fuser\u002Fmonth (billed yearly)",{"type":99,"content":836},[837],{"type":102,"attrs":838,"content":839},{"textAlign":57},[840,844],{"text":841,"type":106,"marks":842},"Accelerate:",[843],{"type":109},{"text":845,"type":106}," $24.99\u002Fuser\u002Fmonth (billed yearly)",{"type":99,"content":847},[848],{"type":102,"attrs":849,"content":850},{"textAlign":57},[851,855],{"text":852,"type":106,"marks":853},"Optimize:",[854],{"type":109},{"text":856,"type":106}," Let's talk (per user\u002Fmonth, billed yearly)",{"type":99,"content":858},[859],{"type":102,"attrs":860,"content":861},{"textAlign":57},[862,866],{"text":863,"type":106,"marks":864},"Enterprise:",[865],{"type":109},{"text":867,"type":106}," Let's talk (billing not stated)",{"type":102,"attrs":869,"content":870},{"textAlign":57},[871],{"text":872,"type":106},"Capacity and retainer burn are the two views a Paprika leaver most needs to add. A demo walks through both against an agency setup like yours.",{"type":86,"attrs":874},{"id":875,"body":876},"3976ce4f-956d-441b-904b-23a4952e484d",[877],{"_uid":878,"text":879,"title":880,"ctaLink":881,"padding":79,"ctaLabel":883,"component":884,"thumbnail":885,"openInNewTab":60},"i-312374ae-932f-47ad-86da-52438f384b6f","Walk through Quotes, Tentative Projects and retainer budgets with the Teamwork.com team.","See retainer burn and capacity together",{"id":79,"url":882,"linktype":765,"fieldtype":385,"cached_url":882},"\u002Fcontact\u002Fsales\u002F","Book a demo","storyResourceBannerCta",{},{"type":181,"attrs":887,"content":888},{"level":183,"textAlign":57},[889],{"text":435,"type":106,"marks":890},[891,893,896],{"type":189,"attrs":892},{"color":79},{"type":192,"attrs":894},{"id":895},"synergist",{"type":109},{"type":102,"attrs":898,"content":899},{"textAlign":57},[900],{"type":532,"attrs":901},{"id":57,"alt":902,"src":903,"title":904,"source":905,"copyright":57,"meta_data":906},"Synergist purchases screen listing purchase orders by supplier, job phase and cost","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F2f9194047c\u002Fpurchase-order-list-right.webp","Source: Synergist","https:\u002F\u002Fwww.synergist.co.uk\u002Ffeatures\u002Fpurchasing",{},{"type":102,"attrs":908,"content":909},{"textAlign":57},[910],{"text":911,"type":106},"Synergist is a UK agency and consultancy management system with offices in Greater Manchester and Leicestershire. For Paprika users who want UK support and a Sage connection, it's the closest like-for-like here.",{"type":102,"attrs":913,"content":914},{"textAlign":57},[915],{"text":916,"type":106},"Estimates price time by role and add purchases with set markups. Purchasing is its strongest area, with spend limits, approval workflows and purchase invoice reconciliation. Tentative bookings come on all plans, and retainers are supported, with revenue recognition on Advanced.",{"type":102,"attrs":918,"content":919},{"textAlign":57},[920],{"text":921,"type":106},"Synergist keeps no ledger of its own, so MTD stays with your accounts package. It connects to Sage 50, Sage 300, Sage Intacct, Sage Business Cloud Accounting, Xero and QuickBooks. In a demo, what I'd check is how purchases and recharged supplier costs land in your Sage ledger. That link replaces what Paprika did inside one system.",{"type":102,"attrs":923,"content":924},{"textAlign":57},[925],{"text":785,"type":106,"marks":926},[927],{"type":109},{"type":96,"content":929},[930,937,944,951],{"type":99,"content":931},[932],{"type":102,"attrs":933,"content":934},{"textAlign":57},[935],{"text":936,"type":106},"Onboarding is a separate quoted fee, and most agencies go live in six to eight weeks.",{"type":99,"content":938},[939],{"type":102,"attrs":940,"content":941},{"textAlign":57},[942],{"text":943,"type":106},"Multiple trading companies need the Enterprise plan.",{"type":99,"content":945},[946],{"type":102,"attrs":947,"content":948},{"textAlign":57},[949],{"text":950,"type":106},"Multi-currency plan placement is inconsistent on Synergist's site, so check with the vendor.",{"type":99,"content":952},[953],{"type":102,"attrs":954,"content":955},{"textAlign":57},[956],{"text":957,"type":106},"Subscriptions start from 5 Full users and renew automatically each year.",{"type":102,"attrs":959,"content":960},{"textAlign":57},[961],{"text":808,"type":106,"marks":962},[963],{"type":109},{"type":96,"content":965},[966,977,988],{"type":99,"content":967},[968],{"type":102,"attrs":969,"content":970},{"textAlign":57},[971,975],{"text":972,"type":106,"marks":973},"Core:",[974],{"type":109},{"text":976,"type":106}," £55\u002Fuser\u002Fmonth per Full user; £25\u002Fuser\u002Fmonth per Timesheet user (12-month minimum subscription)",{"type":99,"content":978},[979],{"type":102,"attrs":980,"content":981},{"textAlign":57},[982,986],{"text":983,"type":106,"marks":984},"Advanced:",[985],{"type":109},{"text":987,"type":106}," £65\u002Fuser\u002Fmonth per Full user; £25\u002Fuser\u002Fmonth per Timesheet user (12-month minimum subscription)",{"type":99,"content":989},[990],{"type":102,"attrs":991,"content":992},{"textAlign":57},[993,996],{"text":863,"type":106,"marks":994},[995],{"type":109},{"text":997,"type":106}," Talk to Sales (12-month minimum subscription applies)",{"type":102,"attrs":999,"content":1000},{"textAlign":57},[1001],{"text":1002,"type":106},"Choose Synergist when your finance team runs Sage and you want the nearest match to Paprika's purchasing controls. Agencies on Xero with light supplier spend have simpler options.",{"type":181,"attrs":1004,"content":1005},{"level":183,"textAlign":57},[1006],{"text":451,"type":106,"marks":1007},[1008,1010,1013],{"type":189,"attrs":1009},{"color":79},{"type":192,"attrs":1011},{"id":1012},"workamajig",{"type":109},{"type":102,"attrs":1015,"content":1016},{"textAlign":57},[1017],{"type":532,"attrs":1018},{"id":57,"alt":1019,"src":1020,"title":1021,"source":1022,"copyright":57,"meta_data":1023},"Workamajig accounting dashboard with GL balances and a financial budget panel","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F7858bc0223\u002Faccounting-20today-20with-20financial-20budget.png","Source: Workamajig","https:\u002F\u002Fwww.workamajig.com\u002Fagency-management-software\u002Ffinance-accounting",{},{"type":102,"attrs":1025,"content":1026},{"textAlign":57},[1027],{"text":1028,"type":106},"Workamajig is a US-built system for advertising and marketing agencies and in-house creative teams. It's the only tool on this list with its own general ledger (GL).",{"type":102,"attrs":1030,"content":1031},{"textAlign":57},[1032,1034,1046],{"text":1033,"type":106},"That ledger covers a full chart of accounts, receivables, payables and bank reconciliation, with reporting across multiple GL companies and currencies. Vendor quotes approve into purchase orders you can prebill, and billing handles retainers and media. Its HMRC VAT feature for MTD submissions is labeled beta and has to be switched on by your account manager. Our ",{"text":1035,"type":106,"marks":1036},"Workamajig alternatives guide",[1037],{"type":167,"attrs":1038},{"href":1039,"uuid":1040,"anchor":57,"target":57,"linktype":171,"story":1041},"\u002Fblog\u002Fworkamajig-alternatives\u002F","5445978f-2f76-4c84-a982-149873ee0484",{"name":1042,"id":1043,"uuid":1040,"slug":1044,"url":1045,"full_slug":1045,"_stopResolving":177},"7 Best Workamajig Alternatives for Agencies in 2026",233083027983395,"workamajig-alternatives","blog\u002Fworkamajig-alternatives",{"text":1047,"type":106}," covers when a native ledger is worth keeping.",{"type":102,"attrs":1049,"content":1050},{"textAlign":57},[1051],{"text":785,"type":106,"marks":1052},[1053],{"type":109},{"type":96,"content":1055},[1056,1063,1070,1077,1084],{"type":99,"content":1057},[1058],{"type":102,"attrs":1059,"content":1060},{"textAlign":57},[1061],{"text":1062,"type":106},"Standard implementation takes two to three months.",{"type":99,"content":1064},[1065],{"type":102,"attrs":1066,"content":1067},{"textAlign":57},[1068],{"text":1069,"type":106},"On-site training, consultants and in-person bootcamps cost extra.",{"type":99,"content":1071},[1072],{"type":102,"attrs":1073,"content":1074},{"textAlign":57},[1075],{"text":1076,"type":106},"It's built for US tax and payments, and lists no UK office.",{"type":99,"content":1078},[1079],{"type":102,"attrs":1080,"content":1081},{"textAlign":57},[1082],{"text":1083,"type":106},"Published pricing tiers start at 10+ users.",{"type":99,"content":1085},[1086],{"type":102,"attrs":1087,"content":1088},{"textAlign":57},[1089],{"text":1090,"type":106},"Public pages don't mention tentative or soft bookings.",{"type":102,"attrs":1092,"content":1093},{"textAlign":57},[1094],{"text":808,"type":106,"marks":1095},[1096],{"type":109},{"type":96,"content":1098},[1099,1110,1121,1132],{"type":99,"content":1100},[1101],{"type":102,"attrs":1102,"content":1103},{"textAlign":57},[1104,1108],{"text":1105,"type":106,"marks":1106},"Teams \u002F Agencies, 10+ users:",[1107],{"type":109},{"text":1109,"type":106}," $49\u002Fuser\u002Fmonth (one month free with annual payment)",{"type":99,"content":1111},[1112],{"type":102,"attrs":1113,"content":1114},{"textAlign":57},[1115,1119],{"text":1116,"type":106,"marks":1117},"Teams \u002F Agencies, 25+ users:",[1118],{"type":109},{"text":1120,"type":106}," $47\u002Fuser\u002Fmonth (one month free with annual payment)",{"type":99,"content":1122},[1123],{"type":102,"attrs":1124,"content":1125},{"textAlign":57},[1126,1130],{"text":1127,"type":106,"marks":1128},"Teams \u002F Agencies, 50+ users:",[1129],{"type":109},{"text":1131,"type":106}," $45\u002Fuser\u002Fmonth (one month free with annual payment)",{"type":99,"content":1133},[1134],{"type":102,"attrs":1135,"content":1136},{"textAlign":57},[1137,1141],{"text":1138,"type":106,"marks":1139},"Enterprise (100–10,000+ users):",[1140],{"type":109},{"text":1142,"type":106}," Let's Talk (custom plans)",{"type":102,"attrs":1144,"content":1145},{"textAlign":57},[1146],{"text":1147,"type":106},"Choose Workamajig when you want books and delivery to stay in one system, as they were in Paprika. Confirm that the beta VAT feature covers your returns before you commit.",{"type":181,"attrs":1149,"content":1150},{"level":183,"textAlign":57},[1151],{"text":467,"type":106,"marks":1152},[1153,1155,1158],{"type":189,"attrs":1154},{"color":79},{"type":192,"attrs":1156},{"id":1157},"scoro",{"type":109},{"type":102,"attrs":1160,"content":1161},{"textAlign":57},[1162],{"type":532,"attrs":1163},{"id":57,"alt":1164,"src":1165,"title":1166,"source":1167,"copyright":57,"meta_data":1168},"Scoro Planner showing a weekly schedule of task blocks and utilization","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F45fe657401\u002Fplanner-min-1.png","Source: Scoro","https:\u002F\u002Fwww.scoro.com\u002Fapps\u002Fresource-planning\u002F",{},{"type":102,"attrs":1170,"content":1171},{"textAlign":57},[1172],{"text":1173,"type":106},"Scoro is a modular PSA sold as eight core apps for agencies and other services firms, with an office in London. You build your system by combining apps.",{"type":102,"attrs":1175,"content":1176},{"textAlign":57},[1177],{"text":1178,"type":106},"Soft bookings reserve time for pipeline work and convert to fixed bookings later. Purchase orders and supplier bills track against each project's cost budget, and retainer invoices run on a schedule. Multi-entity and multi-currency setups need Advanced Financials. Xero, QuickBooks and Exact Online come with the Spend and Invoice apps, while Sage Intacct is a paid extra.",{"type":102,"attrs":1180,"content":1181},{"textAlign":57},[1182],{"text":785,"type":106,"marks":1183},[1184],{"type":109},{"type":96,"content":1186},[1187,1194,1201,1208],{"type":99,"content":1188},[1189],{"type":102,"attrs":1190,"content":1191},{"textAlign":57},[1192],{"text":1193,"type":106},"Every combination needs at least 5 users.",{"type":99,"content":1195},[1196],{"type":102,"attrs":1197,"content":1198},{"textAlign":57},[1199],{"text":1200,"type":106},"Capabilities depend on which apps you buy.",{"type":99,"content":1202},[1203],{"type":102,"attrs":1204,"content":1205},{"textAlign":57},[1206],{"text":1207,"type":106},"Sage support covers Sage Intacct only, so Sage 50 users need another route.",{"type":99,"content":1209},[1210],{"type":102,"attrs":1211,"content":1212},{"textAlign":57},[1213],{"text":1214,"type":106},"Onboarding packages for larger teams are listed without prices.",{"type":102,"attrs":1216,"content":1217},{"textAlign":57},[1218],{"text":808,"type":106,"marks":1219},[1220],{"type":109},{"type":96,"content":1222},[1223,1234,1245,1255],{"type":99,"content":1224},[1225],{"type":102,"attrs":1226,"content":1227},{"textAlign":57},[1228,1232],{"text":1229,"type":106,"marks":1230},"Time-billing (Track + Invoice):",[1231],{"type":109},{"text":1233,"type":106}," $17\u002Fuser\u002Fmonth (USD; 13–17% off with annual billing)",{"type":99,"content":1235},[1236],{"type":102,"attrs":1237,"content":1238},{"textAlign":57},[1239,1243],{"text":1240,"type":106,"marks":1241},"Projects & Resources (Do + Deliver + Track + Resource):",[1242],{"type":109},{"text":1244,"type":106}," $29\u002Fuser\u002Fmonth (USD; 13–17% off with annual billing)",{"type":99,"content":1246},[1247],{"type":102,"attrs":1248,"content":1249},{"textAlign":57},[1250,1254],{"text":1251,"type":106,"marks":1252},"Quote to Cash (Estimate + Deliver + Track + Invoice):",[1253],{"type":109},{"text":1244,"type":106},{"type":99,"content":1256},[1257],{"type":102,"attrs":1258,"content":1259},{"textAlign":57},[1260,1264],{"text":1261,"type":106,"marks":1262},"End-to-end (all 8 core apps + Advanced Work + Advanced Financials):",[1263],{"type":109},{"text":1265,"type":106}," $57\u002Fuser\u002Fmonth (USD; 13–17% off with annual billing)",{"type":102,"attrs":1267,"content":1268},{"textAlign":57},[1269],{"text":1270,"type":106},"Choose Scoro when you want to assemble modules and have someone in-house to own the configuration. Without that owner, a fixed product fits better.",{"type":181,"attrs":1272,"content":1273},{"level":183,"textAlign":57},[1274],{"text":483,"type":106,"marks":1275},[1276,1278,1281],{"type":189,"attrs":1277},{"color":79},{"type":192,"attrs":1279},{"id":1280},"productive",{"type":109},{"type":102,"attrs":1283,"content":1284},{"textAlign":57},[1285],{"type":532,"attrs":1286},{"id":57,"alt":1287,"src":1288,"title":1289,"source":1290,"copyright":57,"meta_data":1291},"Productive scheduling view with weekly bookings, capacity bars and a requested tentative booking","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002F02383117ec\u002F16-9-3.png","Source: G2","https:\u002F\u002Fwww.g2.com\u002Fproducts\u002Fproductive\u002Freviews",{},{"type":102,"attrs":1293,"content":1294},{"textAlign":57},[1295],{"text":1296,"type":106},"Productive is a PSA for agencies and consultancies, built by a company based in Croatia. Its pitch is resources, projects and finances in one operational system.",{"type":102,"attrs":1298,"content":1299},{"textAlign":57},[1300,1302,1314],{"text":1301,"type":106},"Tentative work schedules pipeline projects, and placeholders hold capacity for hires you haven't made yet. Purchase orders, bills and automated retainer invoices sit alongside budgets, across multiple subsidiaries and currencies. On the Professional plan, invoices go to Xero, QuickBooks Online and other accounting tools, with payments syncing back. Our ",{"text":1303,"type":106,"marks":1304},"Productive alternatives comparison",[1305],{"type":167,"attrs":1306},{"href":1307,"uuid":1308,"anchor":57,"target":57,"linktype":171,"story":1309},"\u002Fblog\u002Fproductive-alternatives\u002F","5cf991bb-6179-4fc2-b905-9f89f7d2d5bc",{"name":1310,"id":1311,"uuid":1308,"slug":1312,"url":1313,"full_slug":1313,"_stopResolving":177},"7 best Productive.io alternatives for agencies in 2026",203073382770073,"productive-alternatives","blog\u002Fproductive-alternatives",{"text":1315,"type":106}," covers the tools agencies weigh against it.",{"type":102,"attrs":1317,"content":1318},{"textAlign":57},[1319],{"text":785,"type":106,"marks":1320},[1321],{"type":109},{"type":96,"content":1323},[1324,1331,1338,1345],{"type":99,"content":1325},[1326],{"type":102,"attrs":1327,"content":1328},{"textAlign":57},[1329],{"text":1330,"type":106},"All plans need at least 3 seats.",{"type":99,"content":1332},[1333],{"type":102,"attrs":1334,"content":1335},{"textAlign":57},[1336],{"text":1337,"type":106},"Accounting integrations start on the Professional plan.",{"type":99,"content":1339},[1340],{"type":102,"attrs":1341,"content":1342},{"textAlign":57},[1343],{"text":1344,"type":106},"Compliance messaging focuses on EU e-invoicing rather than UK MTD.",{"type":99,"content":1346},[1347],{"type":102,"attrs":1348,"content":1349},{"textAlign":57},[1350],{"text":1351,"type":106},"There's no native ledger, so VAT records stay with your accounts package.",{"type":102,"attrs":1353,"content":1354},{"textAlign":57},[1355],{"text":808,"type":106,"marks":1356},[1357],{"type":109},{"type":96,"content":1359},[1360,1371,1382],{"type":99,"content":1361},[1362],{"type":102,"attrs":1363,"content":1364},{"textAlign":57},[1365,1369],{"text":1366,"type":106,"marks":1367},"Essential:",[1368],{"type":109},{"text":1370,"type":106}," $12\u002Fuser\u002Fmonth (billed monthly); $10\u002Fuser\u002Fmonth (billed yearly)",{"type":99,"content":1372},[1373],{"type":102,"attrs":1374,"content":1375},{"textAlign":57},[1376,1380],{"text":1377,"type":106,"marks":1378},"Professional:",[1379],{"type":109},{"text":1381,"type":106}," $29\u002Fuser\u002Fmonth (billed monthly); $25\u002Fuser\u002Fmonth (billed yearly)",{"type":99,"content":1383},[1384],{"type":102,"attrs":1385,"content":1386},{"textAlign":57},[1387,1391],{"text":1388,"type":106,"marks":1389},"Ultimate:",[1390],{"type":109},{"text":867,"type":106},{"type":102,"attrs":1393,"content":1394},{"textAlign":57},[1395],{"text":1396,"type":106},"Choose Productive when you're a digital agency billing retainers and want scheduling, budgets and invoicing together at a low entry price. Confirm how invoices reach your ledger before you sign.",{"type":181,"attrs":1398,"content":1399},{"level":183,"textAlign":57},[1400],{"text":499,"type":106,"marks":1401},[1402,1404,1407],{"type":189,"attrs":1403},{"color":79},{"type":192,"attrs":1405},{"id":1406},"function-point",{"type":109},{"type":102,"attrs":1409,"content":1410},{"textAlign":57},[1411],{"type":532,"attrs":1412},{"id":57,"alt":1413,"src":1414,"title":1415,"source":1416,"copyright":57,"meta_data":1417},"Function Point Work Planning View showing allocated hours per team member","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002Fe11b655583\u002Fwpv-new-2024-1024x506.png","Source: Function Point","https:\u002F\u002Ffunctionpoint.com\u002Fproduct\u002Fresource-management-for-agencies",{},{"type":102,"attrs":1419,"content":1420},{"textAlign":57},[1421],{"text":1422,"type":106},"Function Point is a Canadian agency system aimed at small and mid-sized creative, marketing and PR agencies. It has served agencies since 1997 and took on its first UK client in 2008.",{"type":102,"attrs":1424,"content":1425},{"textAlign":57},[1426],{"text":1427,"type":106},"Estimates can be blended or use per-staff rates, with custom rate cards and separate internal and client-facing versions. Batch invoicing handles large invoice runs, and billable versus billed hours stay visible. The Work Planning View combines confirmed tasks with pre-approved estimated services, the nearest thing to tentative bookings here.",{"type":102,"attrs":1429,"content":1430},{"textAlign":57},[1431],{"text":785,"type":106,"marks":1432},[1433],{"type":109},{"type":96,"content":1435},[1436,1443,1450,1457],{"type":99,"content":1437},[1438],{"type":102,"attrs":1439,"content":1440},{"textAlign":57},[1441],{"text":1442,"type":106},"The only accounting integration listed is QuickBooks Online and Desktop, on the Optimize plan.",{"type":99,"content":1444},[1445],{"type":102,"attrs":1446,"content":1447},{"textAlign":57},[1448],{"text":1449,"type":106},"There's no Xero or Sage integration listed.",{"type":99,"content":1451},[1452],{"type":102,"attrs":1453,"content":1454},{"textAlign":57},[1455],{"text":1456,"type":106},"New customers pay an onboarding fee, and the amount isn't published.",{"type":99,"content":1458},[1459],{"type":102,"attrs":1460,"content":1461},{"textAlign":57},[1462],{"text":1463,"type":106},"Public pages carry no multi-company or multi-currency messaging.",{"type":102,"attrs":1465,"content":1466},{"textAlign":57},[1467],{"text":808,"type":106,"marks":1468},[1469],{"type":109},{"type":96,"content":1471},[1472,1483],{"type":99,"content":1473},[1474],{"type":102,"attrs":1475,"content":1476},{"textAlign":57},[1477,1481],{"text":1478,"type":106,"marks":1479},"Standardize:",[1480],{"type":109},{"text":1482,"type":106}," $53\u002Fuser\u002Fmonth (annual); $58\u002Fuser\u002Fmonth (monthly, based on a 1-year subscription term)",{"type":99,"content":1484},[1485],{"type":102,"attrs":1486,"content":1487},{"textAlign":57},[1488,1491],{"text":852,"type":106,"marks":1489},[1490],{"type":109},{"text":1492,"type":106}," $62\u002Fuser\u002Fmonth (annual); $68\u002Fuser\u002Fmonth (monthly, based on a 1-year subscription term)",{"type":102,"attrs":1494,"content":1495},{"textAlign":57},[1496],{"text":1497,"type":106},"Choose Function Point when you run a smaller creative shop whose finance team already uses QuickBooks. UK agencies on Xero or Sage won't find a supported connection.",{"type":181,"attrs":1499,"content":1500},{"level":183,"textAlign":57},[1501],{"text":515,"type":106,"marks":1502},[1503,1505,1508],{"type":189,"attrs":1504},{"color":79},{"type":192,"attrs":1506},{"id":1507},"streamtime",{"type":109},{"type":102,"attrs":1510,"content":1511},{"textAlign":57},[1512],{"type":532,"attrs":1513},{"id":57,"alt":1514,"src":1515,"title":1516,"source":1517,"copyright":57,"meta_data":1518},"Streamtime job page with budget, planned vs used hours and activity feed","https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F0x0\u002Fab6e12aabe\u002F6adadfe360841bdf28b9ab15_job-20page-20copy.webp","Source: Streamtime","https:\u002F\u002Fwww.streamtime.net\u002F",{},{"type":102,"attrs":1520,"content":1521},{"textAlign":57},[1522],{"text":1523,"type":106},"Streamtime is an Australian tool for creative studios, built around simple scheduling and time capture. Scheduled to-dos log time without timesheets.",{"type":102,"attrs":1525,"content":1526},{"textAlign":57},[1527],{"text":1528,"type":106},"Job plans carry rates and planned profit, and Pulse Check flags jobs that have spent more than they've invoiced. Purchase orders carry per-line markups and sync to Xero. Repeating Groups handle retainers, and Streamtime connects to Xero, QuickBooks and MYOB.",{"type":102,"attrs":1530,"content":1531},{"textAlign":57},[1532],{"text":785,"type":106,"marks":1533},[1534],{"type":109},{"type":96,"content":1536},[1537,1544,1551,1558],{"type":99,"content":1538},[1539],{"type":102,"attrs":1540,"content":1541},{"textAlign":57},[1542],{"text":1543,"type":106},"Streamtime itself points agencies of 200+ people to other tools.",{"type":99,"content":1545},[1546],{"type":102,"attrs":1547,"content":1548},{"textAlign":57},[1549],{"text":1550,"type":106},"There's no Sage integration.",{"type":99,"content":1552},[1553],{"type":102,"attrs":1554,"content":1555},{"textAlign":57},[1556],{"text":1557,"type":106},"The mobile app is iOS only.",{"type":99,"content":1559},[1560],{"type":102,"attrs":1561,"content":1562},{"textAlign":57},[1563],{"text":1564,"type":106},"Public pages don't mention tentative bookings.",{"type":102,"attrs":1566,"content":1567},{"textAlign":57},[1568],{"text":808,"type":106,"marks":1569},[1570],{"type":109},{"type":96,"content":1572},[1573],{"type":99,"content":1574},[1575],{"type":102,"attrs":1576,"content":1577},{"textAlign":57},[1578],{"text":511,"type":106},{"type":102,"attrs":1580,"content":1581},{"textAlign":57},[1582],{"text":1583,"type":106},"Choose Streamtime when you run a studio at the small end of this range and your books sit in Xero. Its scheduling-led time capture is the main draw if your team resists timesheets.",{"type":181,"attrs":1585,"content":1586},{"level":183,"textAlign":57},[1587],{"text":1588,"type":106,"marks":1589},"Where each Paprika module goes when you switch",[1590,1592,1595],{"type":189,"attrs":1591},{"color":79},{"type":192,"attrs":1593},{"id":1594},"where-each-paprika-module-goes-when-you-switch",{"type":109},{"type":102,"attrs":1597,"content":1598},{"textAlign":57},[1599],{"text":1600,"type":106},"The simplest way to leave Paprika is to split it in two: books to an MTD-compatible accounts package, and daily delivery to the new system. The tool reviews above show why, since only Workamajig rebuilds Paprika's ledger. That turns the decision into a handover plan, module by module.",{"type":102,"attrs":1602,"content":1603},{"textAlign":57},[1604],{"text":1605,"type":106},"Start the plan with estimating rather than finance. Most of the scope trouble on the accounts I ran started at the pitch, when the agency underbid to win the business. The estimate is where margin gets set, so estimating belongs in the system that holds what similar jobs actually cost.",{"type":102,"attrs":1607,"content":1608},{"textAlign":57},[1609],{"text":1610,"type":106},"Moving off a system that holds both your books and your timesheets is a heavy lift, and finance and delivery feel it in different weeks. Paprika's implementation page says its training continues for four to six weeks after go-live, so your team's habits took real effort to build.",{"type":102,"attrs":1612,"content":1613},{"textAlign":57},[1614],{"text":1615,"type":106},"Four modules move wholesale to the delivery system, two split across both systems, and finance goes to the accounts package. The split rows are where cut-over needs the most care.",{"type":102,"attrs":1617,"content":1618},{"textAlign":57},[1619],{"text":1620,"type":106,"marks":1621},"The Paprika module handover map",[1622],{"type":109},{"type":86,"attrs":1624},{"id":1625,"body":1626},"53b06df0-580c-4cce-ad02-62bb47975615",[1627],{"_uid":1628,"title":1629,"header":1630,"padding":395,"component":396,"categories":1639,"withHeaderPrice":60},"i-8ce9c2e9-8030-490d-be7f-8e672833de9c","Paprika module",[1631,1635],{"_uid":1632,"price":79,"title":1633,"ctaLink":1634,"ctaLabel":79,"subtitle":79,"component":386,"highlighted":60},"i-3890fc4d-7066-4003-ab3d-aae90260118c","Where it goes after a switch",{"id":79,"url":79,"linktype":171,"fieldtype":385,"cached_url":79},{"_uid":1636,"price":79,"title":1637,"ctaLink":1638,"ctaLabel":79,"subtitle":79,"component":386,"highlighted":60},"i-a0301427-3627-415f-abb5-2a251db6655c","What to check before cut-over",{"id":79,"url":79,"linktype":171,"fieldtype":385,"cached_url":79},[1640],{"_uid":1641,"rows":1642,"text":79,"title":79,"component":516},"i-16b50bbe-1628-4398-8412-2a5c06e80da2",[1643,1656,1669,1681,1694,1707,1719],{"_uid":1644,"cols":1645,"header":1652,"component":419},"i-f016d9ae-946d-47af-8e52-6fb0986917f3",[1646,1649],{"_uid":1647,"icon":79,"text":1648,"component":407},"i-d277351e-d1cf-40fa-b719-d2c79a785e7e","Delivery system (clients, projects, job codes)",{"_uid":1650,"icon":79,"text":1651,"component":407},"i-3491cdd2-f3f8-4deb-b804-c26b7f5e4fb5","Job and client codes match customer records in the accounts package",[1653],{"_uid":1654,"title":1655,"tooltip":79,"component":418},"i-a72c28ce-cbba-4580-9840-b20009aa4836","Clients and jobs",{"_uid":1657,"cols":1658,"header":1665,"component":419},"i-60a4ee38-b89e-49e0-8e0c-81ee0c1821cc",[1659,1662],{"_uid":1660,"icon":79,"text":1661,"component":407},"i-13abd88a-0fe6-494b-bcae-16ed1e2ce025","Delivery system",{"_uid":1663,"icon":79,"text":1664,"component":407},"i-89364347-5857-455b-b6ef-2b9116adc6f6","Rate cards by role, and accepted quotes becoming projects without re-keying",[1666],{"_uid":1667,"title":1668,"tooltip":79,"component":418},"i-75deeee3-527c-47a2-b80d-1239e766a25e","Estimating and quotes",{"_uid":1670,"cols":1671,"header":1677,"component":419},"i-24d09b93-8453-44b9-9bb3-8ab928d6e2e2",[1672,1674],{"_uid":1673,"icon":79,"text":1661,"component":407},"i-61513b80-dfea-45b6-8f96-db64f331918d",{"_uid":1675,"icon":79,"text":1676,"component":407},"i-35f619e7-b9d1-4f83-9709-fc0372599641","Timesheet reminders, approvals and the plan each needs",[1678],{"_uid":1679,"title":1680,"tooltip":79,"component":418},"i-9bdf86a2-93c5-4f55-9dfa-3dee6c9ebacd","Time and expenses",{"_uid":1682,"cols":1683,"header":1690,"component":419},"i-88090f85-172a-4292-af92-bb94d386b77d",[1684,1687],{"_uid":1685,"icon":79,"text":1686,"component":407},"i-80f7199a-4787-474d-8284-0d46f85a71df","Split: purchase orders in the delivery system where supported, supplier invoices in the accounts package",{"_uid":1688,"icon":79,"text":1689,"component":407},"i-86d5853d-ac14-45ab-83d8-418074af5e29","Markups on recharged costs and who approves spend",[1691],{"_uid":1692,"title":1693,"tooltip":79,"component":418},"i-53290c26-236f-4aad-8af3-8bf73adbfd0a","Purchasing",{"_uid":1695,"cols":1696,"header":1703,"component":419},"i-3175b0e0-cfcb-47ab-8cb7-13ba5b96bd6d",[1697,1700],{"_uid":1698,"icon":79,"text":1699,"component":407},"i-be61bcb8-7aea-42f7-923a-e31682b143a5","Split: invoices drafted in the delivery system, posted to the accounts package",{"_uid":1701,"icon":79,"text":1702,"component":407},"i-c23273c3-83a1-44bb-a4d9-931069cfdbde","Sync direction, tax codes and digital links for VAT records",[1704],{"_uid":1705,"title":1706,"tooltip":79,"component":418},"i-341630cb-7dc5-4766-abe9-5a2ad1b5180e","Client billing",{"_uid":1708,"cols":1709,"header":1715,"component":419},"i-5770d5de-2b89-46a7-af00-57e00fc96416",[1710,1712],{"_uid":1711,"icon":79,"text":1661,"component":407},"i-c34bd780-3553-4bf7-932b-212963ba07c9",{"_uid":1713,"icon":79,"text":1714,"component":407},"i-72945d07-0f70-4114-9475-3da87edc5807","Tentative bookings for pitched work and a weekly capacity review",[1716],{"_uid":1717,"title":1718,"tooltip":79,"component":418},"i-c2f05117-c387-4edf-8a88-88e66f4bb461","Resource and scheduling",{"_uid":1720,"cols":1721,"header":1728,"component":419},"i-e5046002-d836-436f-b717-785bcae28109",[1722,1725],{"_uid":1723,"icon":79,"text":1724,"component":407},"i-f7cd9705-ced0-4204-8474-2ad072507b00","Accounts package (Xero, QuickBooks or Sage), or Workamajig's native ledger",{"_uid":1726,"icon":79,"text":1727,"component":407},"i-a68b0c62-30bd-403b-855a-a9c9c6502816","HMRC listing, opening balances and multi-company setup",[1729],{"_uid":1730,"title":1731,"tooltip":79,"component":418},"i-0fce7c31-893b-4dab-8bd1-24bc449c1a20","Finance and accounting",{"type":102,"attrs":1733,"content":1734},{"textAlign":57},[1735,1737,1743,1745,1751],{"text":1736,"type":106},"The finance row carries the legal weight. ",{"text":1738,"type":106,"marks":1739},"HMRC's VAT Notice 700\u002F22",[1740],{"type":167,"attrs":1741},{"href":1742,"uuid":57,"anchor":57,"target":57,"linktype":765},"https:\u002F\u002Fwww.gov.uk\u002Fgovernment\u002Fpublications\u002Fvat-notice-70022-making-tax-digital-for-vat\u002Fvat-notice-70022-making-tax-digital-for-vat",{"text":1744,"type":106}," requires all VAT-registered businesses to keep records digitally and file VAT returns using software. As of November 2026, ",{"text":1746,"type":106,"marks":1747},"HMRC's MTD software finder",[1748],{"type":167,"attrs":1749},{"href":1750,"uuid":57,"anchor":57,"target":57,"linktype":765},"https:\u002F\u002Fwww.tax.service.gov.uk\u002Fmaking-tax-digital-software",{"text":1752,"type":106}," lists Xero, QuickBooks, Sage 50cloud Accounts and Sage Intacct as HMRC-recognized, and Paprika appears there too. If your delivery system is part of how you keep VAT records, the same notice rules out copy and paste between linked software.",{"type":102,"attrs":1754,"content":1755},{"textAlign":57},[1756,1758,1764],{"text":1757,"type":106},"Daily use weighs as much as the ledger. In a ",{"text":1759,"type":106,"marks":1760},"Capterra UK review",[1761],{"type":167,"attrs":1762},{"href":1763,"uuid":57,"anchor":57,"target":57,"linktype":765},"https:\u002F\u002Fwww.capterra.co.uk\u002Fsoftware\u002F1076525\u002FPaprika",{"text":1765,"type":106},", one reviewer praised Paprika's support and real-time budget and work-in-progress visibility, but found the interface dated and needed substantial training.",{"type":102,"attrs":1767,"content":1768},{"textAlign":57},[1769],{"text":1770,"type":106},"Among Paprika alternatives, pick Teamwork.com if your books can live in Xero or QuickBooks Online and the gap is forward margin on retainers. Synergist fits Sage-based finance teams with heavy supplier buying, and Workamajig fits agencies unwilling to separate ledger and delivery. Scoro suits an operations owner ready to configure modules, and Productive suits retainer-led digital agencies watching entry cost. Function Point fits smaller QuickBooks shops, and Streamtime fits small Xero studios whose teams avoid timesheets.",{"type":102,"attrs":1772,"content":1773},{"textAlign":57},[1774],{"text":1775,"type":106},"Stay on Paprika if finance depends on drilling down from the ledger into job data in one system. The same goes if you need multi-company accounts and MTD filing in one product, or an on-premise deployment, which Capterra UK lists as an option. Staying also makes sense if teams log time promptly and margin reports arrive in time to act.",{"type":102,"attrs":1777,"content":1778},{"textAlign":57},[1779,1781,1793],{"text":1780,"type":106},"No new tool fixes an agency where people don't log time. Without a timesheet routine and a ",{"text":1782,"type":106,"marks":1783},"weekly resourcing process",[1784],{"type":167,"attrs":1785},{"href":1786,"uuid":1787,"anchor":57,"target":57,"linktype":171,"story":1788},"\u002Fblog\u002Fagency-resource-management\u002F","223c12d8-7e36-4e49-909c-8b5787d2cde4",{"name":1789,"id":1790,"uuid":1787,"slug":1791,"url":1791,"full_slug":1792,"_stopResolving":177},"Agency Resource Management: Plan Smarter. Deliver Better.",156579695328758,"agency-resource-management","blog\u002Fagency-resource-management",{"text":1794,"type":106}," that someone owns, a new system reports the same gaps faster.",{"type":181,"attrs":1796,"content":1797},{"level":183,"textAlign":57},[1798],{"text":1799,"type":106,"marks":1800},"Why Teamwork.com stands out for Paprika alternatives",[1801,1803,1806],{"type":189,"attrs":1802},{"color":79},{"type":192,"attrs":1804},{"id":1805},"why-teamwork-com-stands-out-for-paprika-alternatives",{"type":109},{"type":102,"attrs":1808,"content":1809},{"textAlign":57},[1810],{"text":1811,"type":106},"Teamwork.com is the agentic PSA that takes over Paprika's delivery modules and passes invoices to Xero or QuickBooks Online. Finance keeps its ledger and MTD filing, while you see capacity and retainer burn as work happens. That settles the question the handover map leaves open: which system holds the forward view.",{"type":102,"attrs":1813,"content":1814},{"textAlign":57},[1815],{"text":1816,"type":106},"Project tools follow the hours but not their cost, while traditional PSAs handle the money but teams resist them, so the data going in is poor. Teamwork.com gives you both: PSA-grade financials in a platform your account teams actually log time in, so margin rests on real hours.",{"type":102,"attrs":1818,"content":1819},{"textAlign":57},[1820,1824],{"text":1821,"type":106,"marks":1822},"Price the pitch from real cost rates.",[1823],{"type":109},{"text":1825,"type":106}," An estimate built on guessed rates locks in the margin problem before anyone books a day. Quotes in Teamwork.com carry cost and billable rates by person and role, so you see a pitch's profit while writing it. An accepted quote becomes a Tentative Project or a confirmed one, with soft allocations already holding the team in the Workload Planner.",{"type":102,"attrs":1827,"content":1828},{"textAlign":57},[1829,1833],{"text":1830,"type":106,"marks":1831},"See retainer burn before the period closes.",[1832],{"type":109},{"text":1834,"type":106}," Over-servicing hides when time lands late, so retainer budgets track each retainer against logged time and notify you at the amount you set. Assume a $12,000 monthly retainer priced at a blended $120 an hour, which buys 100 hours. Set the notification at 75 hours, and the account lead hears with 25 hours left to plan.",{"type":102,"attrs":1836,"content":1837},{"textAlign":57},[1838,1842,1844,1857],{"text":1839,"type":106,"marks":1840},"Hand the books to finance without re-keying.",[1841],{"type":109},{"text":1843,"type":106}," Re-typing invoices into the ledger is where double-handling starts. Teamwork.com builds invoices from logged time and sends them to Xero or QuickBooks Online through its ",{"text":1845,"type":106,"marks":1846},"accounting integrations",[1847],{"type":167,"attrs":1848},{"href":1849,"uuid":1850,"anchor":57,"target":57,"linktype":171,"story":1851},"\u002Fintegrations\u002Fcategories\u002Faccounting\u002F","30814c30-532d-4003-9de4-279d510e8dbc",{"name":1852,"id":1853,"uuid":1850,"slug":1854,"url":1855,"full_slug":1856,"_stopResolving":177},"Accounting",456451047,"accounting","accounting\u002F","integrations\u002Fcategories\u002Faccounting",{"text":1858,"type":106}," on Accelerate and up. Finance works from invoices nobody retyped, and each one traces back to the job and hours behind it.",{"type":102,"attrs":1860,"content":1861},{"textAlign":57},[1862],{"text":1863,"type":106},"Coming next are delivery agents for repeatable work and agent costs inside margin reporting. Margin on a retainer gets decided at the estimate and the booking, and Teamwork.com puts both in front of you before the work starts.",{"type":86,"attrs":1865},{"id":1866,"body":1867},"d9ab3fc0-f5ae-40ea-8f84-d71f7196ff72",[1868],{"_uid":1869,"text":1870,"ctaLink":1871,"ctaLabel":1873,"component":1874,"openInNewTab":60,"backgroundColor":1875},"i-2ac3f7ba-22f9-4675-a4a7-b3dbd15a5d15","Most tools track work. We make it profitable.",{"id":79,"url":1872,"linktype":765,"fieldtype":385,"cached_url":1872},"\u002Fsignup\u002F","Get started","storyBannerCta","purple",{"type":181,"attrs":1877,"content":1878},{"level":183,"textAlign":57},[1879],{"text":1880,"type":106,"marks":1881},"FAQs about Paprika alternatives",[1882,1884,1887],{"type":189,"attrs":1883},{"color":79},{"type":192,"attrs":1885},{"id":1886},"faqs-about-paprika-alternatives",{"type":109},{"type":86,"attrs":1889},{"id":1890,"body":1891},"12d1a35a-1ee8-4eab-a6ce-19201b786157",[1892],{"_uid":1893,"items":1894,"component":1966},"i-8234c355-4af6-4c67-9e47-5e5f8b3074c1",[1895,1910,1924,1938,1952],{"_uid":1896,"open":60,"answer":1897,"question":1903,"component":1909},"i-5621e037-716e-492d-bd55-2332b5312a0f",{"type":82,"content":1898},[1899],{"type":102,"content":1900},[1901],{"text":1902,"type":106},"Paprika software runs the commercial side of PR, advertising, digital and creative agencies in one system. Its modules cover clients and jobs, estimates, timesheets, purchasing, billing, scheduling and built-in accounting with nominal, sales and purchase ledgers. Finance teams drill from the accounts into job data, so leaving it needs a plan for the ledger.",{"type":82,"content":1904},[1905],{"type":102,"content":1906},[1907],{"text":1908,"type":106},"What is Paprika software used for?","TwFAQItem",{"_uid":1911,"open":60,"answer":1912,"question":1918,"component":1909},"i-dc5cb6d5-11e8-427f-966f-5eb91eddd4d8",{"type":82,"content":1913},[1914],{"type":102,"content":1915},[1916],{"text":1917,"type":106},"Paprika doesn't publish prices, so you get a quote after a demo. Capterra UK also shows no starting price from the vendor. According to Paprika's implementation page, support is chosen by type and paid monthly. When comparing costs, add each replacement's seat minimums, onboarding fees and any accounts package you'll need.",{"type":82,"content":1919},[1920],{"type":102,"content":1921},[1922],{"text":1923,"type":106},"How much does Paprika cost?",{"_uid":1925,"open":60,"answer":1926,"question":1932,"component":1909},"i-2f0ce495-4cfb-46f0-9df4-92b10fe90656",{"type":82,"content":1927},[1928],{"type":102,"content":1929},[1930],{"text":1931,"type":106},"Your MTD duty moves with your VAT records, so whichever accounts package takes over Paprika's ledger must keep those records and file returns. Check that product on HMRC's software finder close to cut-over, because the list changes. Ask your accountant which system files the return for the period you switch.",{"type":82,"content":1933},[1934],{"type":102,"content":1935},[1936],{"text":1937,"type":106},"What happens to Making Tax Digital if you leave Paprika?",{"_uid":1939,"open":60,"answer":1940,"question":1946,"component":1909},"i-db5c6006-8b4b-43c1-8628-11c01a20e931",{"type":82,"content":1941},[1942],{"type":102,"content":1943},[1944],{"text":1945,"type":106},"No, Teamwork.com replaces Paprika's delivery modules and leaves the ledger to your accounts package. On Accelerate and up, it sends invoices built from logged time to Xero or QuickBooks Online, and those packages handle VAT and MTD filing. Agencies on Sage need another route for invoices, because Teamwork.com doesn't offer a Sage integration.",{"type":82,"content":1947},[1948],{"type":102,"content":1949},[1950],{"text":1951,"type":106},"Can Teamwork.com replace Paprika's accounting?",{"_uid":1953,"open":60,"answer":1954,"question":1960,"component":1909},"i-e77a9325-7b31-4a7e-b86a-c3c3c9cc067e",{"type":82,"content":1955},[1956],{"type":102,"content":1957},[1958],{"text":1959,"type":106},"Yes, and a parallel run lets finance confirm the numbers before Paprika is retired. Run one full billing period in both systems, comparing invoice totals, work in progress and VAT figures. Keep Paprika as the record for jobs opened there, and start new jobs in the new system from a set date. Check that date against your Paprika contract.",{"type":82,"content":1961},[1962],{"type":102,"content":1963},[1964],{"text":1965,"type":106},"Can you run Paprika alongside a new system during the switch?","TwFAQ",{"id":1968,"alt":79,"name":79,"focus":79,"title":79,"source":79,"filename":1969,"copyright":79,"fieldtype":1970,"meta_data":1971,"is_external_url":60},18951924,"https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F1080x608\u002F576eaacffb\u002Fblog-hero-image-tracking-billable-time.png","asset",{},"7 best Paprika alternatives for agency management in 2026",{"name":1974,"created_at":1975,"published_at":1976,"updated_at":1977,"id":1978,"uuid":1979,"content":1980,"slug":2124,"full_slug":2125,"sort_by_date":57,"position":2126,"tag_list":2127,"is_startpage":60,"parent_id":2128,"meta_data":57,"group_id":2129,"first_published_at":2130,"release_id":57,"lang":64,"path":57,"alternates":2131,"default_full_slug":57,"translated_slugs":57,"_stopResolving":177},"Ben Brigden","2023-08-07T20:54:44.436Z","2026-03-16T15:28:04.143Z","2026-03-16T15:28:04.160Z",351765920,"7feda4fe-0d79-45ab-ba89-1e177b0005d9",{"bio":1981,"seo":1982,"_uid":1985,"body":1986,"name":1974,"role":1984,"picture":2114,"sidebar":2118,"linkedin":2119,"component":2121,"afterArticles":2122,"beforeArticles":2123},"Ben is a Content Marketing Manager at Teamwork.com. He’s spent the past 10 years writing for agencies and SaaS companies, mostly about tech, tools, and smarter ways to work. He loves breaking down trends, sharing hacks, and helping to make work life a bit less chaotic.",{"_uid":1983,"title":1984,"plugin":77,"og_image":79,"og_title":79,"description":1981,"og_image_type":79,"twitter_image":79,"twitter_title":79,"og_description":79,"twitter_description":79},"459d5f87-86b8-4a1d-a690-e3dd2f51c723","Content Marketing Manager","28f18d93-79f5-4a41-a7af-4f885059fed1",{"type":82,"content":1987},[1988,1995,2000,2005,2012,2017,2022,2027,2034,2039,2096],{"type":181,"attrs":1989,"content":1990},{"level":183,"textAlign":57},[1991],{"text":1992,"type":106,"marks":1993},"About Ben",[1994],{"type":109},{"type":102,"attrs":1996,"content":1997},{"textAlign":57},[1998],{"text":1999,"type":106},"Ben Brigden is a Content Marketing Manager at Teamwork.com, where he focuses on making sense of the often messy, always evolving world of project management and work tech. With around 10 years’ experience writing for agencies and SaaS companies, he specialises in turning complex ideas into practical, easy-to-follow content that helps teams work with more clarity (and a little less chaos).",{"type":102,"attrs":2001,"content":2002},{"textAlign":57},[2003],{"text":2004,"type":106},"Ben’s writing blends best-practice advice, workflow guidance, tool reviews, and explanatory guides for project-based and client-service teams. Whether he’s unpacking a project management methodology, comparing two tools that do almost-but-not-quite the same thing, or mapping out a resource-planning process, his goal is simple: help people understand their options, make confident decisions, and build better ways of working.",{"type":181,"attrs":2006,"content":2007},{"level":183,"textAlign":57},[2008],{"text":2009,"type":106,"marks":2010},"Experience",[2011],{"type":109},{"type":102,"attrs":2013,"content":2014},{"textAlign":57},[2015],{"text":2016,"type":106},"Ben started his career in corporate communications, working with clients across tech, finance, and retail. That early experience taught him how to simplify ideas, structure messages clearly, and write for people who don’t have time to wade through jargon.",{"type":102,"attrs":2018,"content":2019},{"textAlign":57},[2020],{"text":2021,"type":106},"He later moved into SaaS, where he developed full-funnel content programs across SEO, demand generation, webinars, and thought leadership. This is where he found his stride: writing content that helps real teams solve real problems — from improving workflows to choosing the right tools for the job.",{"type":102,"attrs":2023,"content":2024},{"textAlign":57},[2025],{"text":2026,"type":106},"At Teamwork.com, he brings all of that experience together. His work sits at the intersection of process, technology, and human behaviour, helping readers navigate everything from the fundamentals of project planning to the newest trends in AI-powered productivity.",{"type":181,"attrs":2028,"content":2029},{"level":183,"textAlign":57},[2030],{"text":2031,"type":106,"marks":2032},"What Ben writes about",[2033],{"type":109},{"type":102,"attrs":2035,"content":2036},{"textAlign":57},[2037],{"text":2038,"type":106},"Ben covers the challenges teams face when juggling clients, deadlines, tools, and competing priorities. His content spans a wide range of topics, including:",{"type":96,"content":2040},[2041,2052,2063,2074,2085],{"type":99,"content":2042},[2043],{"type":102,"attrs":2044,"content":2045},{"textAlign":57},[2046,2050],{"text":2047,"type":106,"marks":2048},"Project management methodologies and workflows: ",[2049],{"type":109},{"text":2051,"type":106},"Guides on the everyday processes that keep teams organized and happy. ",{"type":99,"content":2053},[2054],{"type":102,"attrs":2055,"content":2056},{"textAlign":57},[2057,2061],{"text":2058,"type":106,"marks":2059},"Resource and capacity planning:",[2060],{"type":109},{"text":2062,"type":106}," Practical advice for forecasting workloads, managing availability, and avoiding burnout across busy teams.",{"type":99,"content":2064},[2065],{"type":102,"attrs":2066,"content":2067},{"textAlign":57},[2068,2072],{"text":2069,"type":106,"marks":2070},"Tools and software:",[2071],{"type":109},{"text":2073,"type":106}," In-depth reviews and comparisons of project management tools, productivity software, PSA and MSP software, and other systems teams rely on to get work done.",{"type":99,"content":2075},[2076],{"type":102,"attrs":2077,"content":2078},{"textAlign":57},[2079,2083],{"text":2080,"type":106,"marks":2081},"Client service management and operations: ",[2082],{"type":109},{"text":2084,"type":106},"Advice on onboarding clients, managing communication, improving profitability, and building smooth-running systems that support both teams and clients. ",{"type":99,"content":2086},[2087],{"type":102,"attrs":2088,"content":2089},{"textAlign":57},[2090,2094],{"text":2091,"type":106,"marks":2092},"Leadership and team culture: ",[2093],{"type":109},{"text":2095,"type":106},"Content on leadership, hybrid and remote work, and the behaviours that help teams adapt in an ever-changing environment.",{"type":769,"content":2097},[2098,2105,2112],{"type":102,"attrs":2099,"content":2100},{"textAlign":57},[2101],{"text":2102,"type":106,"marks":2103},"Ben says...",[2104],{"type":109},{"type":102,"attrs":2106,"content":2107},{"textAlign":57},[2108],{"text":2109,"type":106,"marks":2110},"“The sheer volume of tools, workflows, and advice people face today can leave teams feeling more overwhelmed than empowered. When you’re not sure which processes actually matter or which tools genuinely fit your work, it becomes harder to stay organised, plan effectively, or make confident decisions about how your team operates. Take some time to build your understanding of the systems, tools, and workflows available — there’s plenty of clear, practical guidance on the Teamwork.com blog — and give yourself the confidence to find what truly works for you.”",[2111],{"type":778},{"type":102,"attrs":2113},{"textAlign":57},{"id":2115,"alt":79,"name":79,"focus":79,"title":79,"source":79,"filename":2116,"copyright":79,"fieldtype":1970,"meta_data":2117,"is_external_url":60},10570249,"https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F604x580\u002F009767210e\u002Fben-brigden.jpg",{},[],{"id":79,"url":2120,"linktype":765,"fieldtype":385,"cached_url":2120},"https:\u002F\u002Fuk.linkedin.com\u002Fin\u002Fbgbrigden","blogAuthor",[],[],"ben-brigden","about\u002Fauthor\u002Fben-brigden",40,[],351765886,"b544f552-334c-47b8-9b36-4c5cd02552a9","2025-12-08T06:29:00.000Z",[],[2133,2190],{"_uid":2134,"links":2135,"title":79,"header":79,"component":2189,"unordered":60},"i-02ef3a1b-c86d-43dc-9660-1217a20418c6",[2136,2141,2145,2149,2153,2157,2161,2165,2169,2173,2177,2181,2185],{"to":2137,"_uid":2138,"title":186,"subItems":2139,"component":2140},"#what-is-a-paprika-alternative","i-7f60a793-5414-4648-984c-9f3d6c27be1c",[],"TwTableOfContentsItem",{"to":2142,"_uid":2143,"title":259,"subItems":2144,"component":2140},"#how-we-selected-these-tools","i-1342253d-54ef-429f-a2ba-5080061ed2a4",[],{"to":2146,"_uid":2147,"title":360,"subItems":2148,"component":2140},"#quick-glance-7-best-paprika-alternatives-compared","i-bf489f95-0964-4345-a123-5f99b3bfa406",[],{"to":2150,"_uid":2151,"title":417,"subItems":2152,"component":2140},"#teamwork-com","i-5b46f4af-26b9-4735-a8df-f22fc1ec52c5",[],{"to":2154,"_uid":2155,"title":435,"subItems":2156,"component":2140},"#synergist","i-fdfc59d0-6fdc-4fdf-8b96-611187cdc92e",[],{"to":2158,"_uid":2159,"title":451,"subItems":2160,"component":2140},"#workamajig","i-75afe74d-1773-42fa-ac2a-ede86917acee",[],{"to":2162,"_uid":2163,"title":467,"subItems":2164,"component":2140},"#scoro","i-7fddf7bc-bd32-4305-b558-9cf1142b4e5e",[],{"to":2166,"_uid":2167,"title":483,"subItems":2168,"component":2140},"#productive","i-bdbe1621-4f21-494e-bd66-efa6e026f1ec",[],{"to":2170,"_uid":2171,"title":499,"subItems":2172,"component":2140},"#function-point","i-96c527fb-fd68-4882-86df-c58cfd5d9e86",[],{"to":2174,"_uid":2175,"title":515,"subItems":2176,"component":2140},"#streamtime","i-bc29e6d0-9f29-433e-9c7b-51a2ba7af89b",[],{"to":2178,"_uid":2179,"title":1588,"subItems":2180,"component":2140},"#where-each-paprika-module-goes-when-you-switch","i-0626dc78-fa42-4b07-8732-e3384723f0ce",[],{"to":2182,"_uid":2183,"title":1799,"subItems":2184,"component":2140},"#why-teamwork-com-stands-out-for-paprika-alternatives","i-9b8b6167-354e-44d8-b393-8c080d94edf4",[],{"to":2186,"_uid":2187,"title":1880,"subItems":2188,"component":2140},"#faqs-about-paprika-alternatives","i-c06bd225-70f5-4a36-b123-53d4129b12b5",[],"TwTableOfContents",{"_uid":2191,"link":2192,"image":2193,"label":2197,"title":2198,"component":2199,"description":2200},"i-5cd3fae7-17d6-48d9-89f5-626f5ddd6a00",{"id":79,"url":1872,"linktype":765,"fieldtype":385,"cached_url":1872},{"id":2194,"alt":79,"name":79,"focus":79,"title":79,"source":79,"filename":2195,"copyright":79,"fieldtype":1970,"meta_data":2196,"is_external_url":60},13618099,"https:\u002F\u002Fa.storyblok.com\u002Ff\u002F99519\u002F601x320\u002F870c8bb72e\u002Fproduct-overview_300x160.png",{},"Get started for free","Get started with Teamwork.com","BlogPostSidebarResourceCta","Master your projects, people, and profits - all in one place.",{"name":2202,"created_at":2203,"published_at":2204,"updated_at":2205,"id":2206,"uuid":2207,"content":2208,"slug":2215,"full_slug":2216,"sort_by_date":57,"position":2217,"tag_list":2218,"is_startpage":60,"parent_id":2219,"meta_data":57,"group_id":2220,"first_published_at":2221,"release_id":57,"lang":64,"path":57,"alternates":2222,"default_full_slug":57,"translated_slugs":57,"_stopResolving":177},"Comparisons","2023-08-07T22:26:16.013Z","2023-09-26T16:29:16.000Z","2023-09-26T15:29:46.052Z",351785472,"1ff6da21-c023-4ef9-a832-9ea387e3c2e0",{"seo":2209,"_uid":2213,"component":2214},{"_uid":2210,"title":2211,"plugin":77,"og_image":79,"og_title":79,"description":2212,"twitter_image":79,"twitter_title":79,"og_description":79,"twitter_description":79},"41b45bd6-eeaf-4b09-922f-14451726041d","See all comparisons blogs | Teamwork.com","Find blog articles with tips, insights, data and updates on comparisons offered by Teamwork,com, the only all-in-one platform for client work. 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