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Follow this step-by-step guide to write one that improves future projects.","925ca281-e4a0-4443-aac9-689843a7e26c",{"type":83,"content":84},"doc",[85,143,149,155,171,177,183,206,212,224,230,250,265,271,277,289,295,301,307,313,333,338,358,364,370,375,381,401,406,426,446,452,479,484,490,496,575,581,586,592,598,618,623,629,649,655,660,666,672,677,683,689,703,715,721,726,732,738,743,749,821,827,832,838,851,863,868,888,894,899,905,911,916,922,928,940,946,1079,1085,1104,1116,1122,1127,1133,1138,1144,1149,1155,1168,1173,1179,1185,1190,1196,1208,1214,1239,1249,1272,1281,1305,1314,1338,1347,1371,1380,1399,1408,1420,1425,1438,1443,1449,1454,1460,1465,1471,1476],{"type":86,"attrs":87},"blok",{"id":88,"body":89},"f31eec1b-12a8-45da-a83e-65e241a5dc9a",[90],{"_uid":91,"title":92,"content":93,"component":142},"i-6cd80209-9cd1-4934-a8a2-da92e9cee6b8","End-of-project report: summary and key takeaways",{"type":83,"content":94},[95],{"type":96,"content":97},"bullet_list",[98,112,122,132],{"type":99,"content":100},"list_item",[101],{"type":102,"content":103},"paragraph",[104,110],{"text":105,"type":106,"marks":107},"Missing closure reports cost you twice:","text",[108],{"type":109},"bold",{"text":111,"type":106}," Teams that skip the end-of-project report repeat the same mistakes on the next engagement and lose the data needed to price future work accurately.",{"type":99,"content":113},[114],{"type":102,"content":115},[116,120],{"text":117,"type":106,"marks":118},"Structure matters more than length:",[119],{"type":109},{"text":121,"type":106}," A strong closure report covers scope, schedule, budget, lessons learned, and stakeholder sign-off in a format anyone can scan in five minutes.",{"type":99,"content":123},[124],{"type":102,"content":125},[126,130],{"text":127,"type":106,"marks":128},"Start collecting data from day one:",[129],{"type":109},{"text":131,"type":106}," The best end-of-project reports aren't written at the end; they're assembled from metrics and notes tracked throughout the project lifecycle.",{"type":99,"content":133},[134],{"type":102,"content":135},[136,140],{"text":137,"type":106,"marks":138},"Client-facing reports need a different angle:",[139],{"type":109},{"text":141,"type":106}," Internal closure reports focus on process improvement; client-facing versions focus on outcomes delivered and value created.","storyKeyTakeaways",{"type":102,"attrs":144,"content":146},{"textAlign":58,"key":145},"p-0",[147],{"text":148,"type":106},"Every project has a last day. But in my years managing client work before joining Teamwork.com, I watched the same pattern play out over and over. The project \"ends,\" the team scatters to new engagements, and nobody writes down what actually happened. Six months later, someone asks how much the last website rebuild cost, and the answer is a shrug.",{"type":102,"attrs":150,"content":152},{"textAlign":58,"key":151},"p-1",[153],{"text":154,"type":106},"That's what an end-of-project report prevents. It's the document that captures what was delivered, how the budget and schedule performed, and what the team learned. This guide covers what goes into the report, how to write one step by step, and how to avoid the common mistakes that turn closure reports into wasted effort.",{"type":156,"attrs":157,"content":159},"heading",{"level":158,"textAlign":58},2,[160],{"text":161,"type":106,"marks":162},"What is an end-of-project report?",[163,166,170],{"type":164,"attrs":165},"textStyle",{"color":55},{"type":167,"attrs":168},"anchor",{"id":169},"what-is-an-end-of-project-report",{"type":109},{"type":102,"attrs":172,"content":174},{"textAlign":58,"key":173},"p-2",[175],{"text":176,"type":106},"In my experience, most teams know they should write something at the end of a project. The problem is they don't know what that \"something\" should look like, so they either skip it or produce a vague summary nobody reads.",{"type":102,"attrs":178,"content":180},{"textAlign":58,"key":179},"p-3",[181],{"text":182,"type":106},"An end-of-project report is the final document a project manager produces once all deliverables are complete. It summarizes how the project performed against its original plan: what was delivered, how the budget and schedule held up, what the team learned, and whether stakeholders are satisfied with the outcome.",{"type":102,"attrs":184,"content":186},{"textAlign":58,"key":185},"p-4",[187,189,204],{"text":188,"type":106},"You'll also hear this called a project closure report, closeout report, or project completion report. They all refer to the same document. The key distinction is that this isn't a ",{"text":190,"type":106,"marks":191},"project status report",[192],{"type":193,"attrs":194},"link",{"href":195,"uuid":196,"anchor":58,"target":58,"linktype":197,"story":198},"/blog/project-status-report/","f6426558-3e9b-4334-a843-a0f104bae4d9","story",{"name":199,"id":200,"uuid":196,"slug":201,"url":202,"full_slug":202,"_stopResolving":203},"How to write a project status report that keeps client work on track",180970480187797,"project-status-report","blog/project-status-report",true,{"text":205,"type":106},", which tracks progress during the project. It's also not a post-mortem meeting, which is a single conversation. The end-of-project report is the written record that outlives both.",{"type":102,"attrs":207,"content":209},{"textAlign":58,"key":208},"p-5",[210],{"text":211,"type":106},"For professional services teams, the closure report also serves a commercial purpose. It documents the scope that was delivered, the budget that was spent, and the client's formal acceptance. That paper trail matters the next time you're negotiating a contract or defending a final invoice.",{"type":156,"attrs":213,"content":214},{"level":158,"textAlign":58},[215],{"text":216,"type":106,"marks":217},"Why skipping the closure report always costs you twice",[218,220,223],{"type":164,"attrs":219},{"color":55},{"type":167,"attrs":221},{"id":222},"why-skipping-the-closure-report-always-costs-you-twice",{"type":109},{"type":102,"attrs":225,"content":227},{"textAlign":58,"key":226},"p-6",[228],{"text":229,"type":106},"A pattern I kept seeing in my prior career is professional services teams that close projects without documenting what happened. The consequences compound across every subsequent engagement.",{"type":102,"attrs":231,"content":233},{"textAlign":58,"key":232},"p-7",[234,236,248],{"text":235,"type":106},"Without a closure report, you can't compare estimated hours against actual hours. That means you can't improve your ",{"text":237,"type":106,"marks":238},"scoping accuracy",[239],{"type":193,"attrs":240},{"href":241,"uuid":242,"anchor":58,"target":58,"linktype":197,"story":243},"/blog/project-scope-management/","715c3e42-c96f-4d32-97dd-e01c856db7b7",{"name":244,"id":245,"uuid":242,"slug":246,"url":246,"full_slug":247,"_stopResolving":203},"What Is Project Scope Management? (Definition, Process, and Examples)",156016286036678,"project-scope-management","blog/project-scope-management",{"text":249,"type":106}," on the next bid. You can't identify which project phases consistently run over budget. And you can't prove to clients that you delivered what you promised, which matters when it's time to renew the retainer.",{"type":102,"attrs":251,"content":253},{"textAlign":58,"key":252},"p-8",[254,256,263],{"text":255,"type":106},"According to Teamwork.com's ",{"text":257,"type":106,"marks":258},"6 Strategic Shifts For 2026 report",[259],{"type":193,"attrs":260},{"href":261,"uuid":262,"anchor":58,"target":58,"linktype":197},"/2026-strategic-shifts/","97d42186-4001-4232-916c-7a7f7d67c9ec",{"text":264,"type":106},", 30% of professional services leaders say they're frustrated by slow reporting. When your reporting process doesn't include a structured end-of-project wrap-up, you're adding to that frustration and letting valuable project data disappear.",{"type":102,"attrs":266,"content":268},{"textAlign":58,"key":267},"p-9",[269],{"text":270,"type":106},"There's also the knowledge loss angle. The lessons your team learned on a difficult project are perishable. If you don't capture them within a week of project completion, they're gone. The next team that hits the same problem will solve it from scratch, burning time and budget that could've been saved with a two-page document.",{"type":102,"attrs":272,"content":274},{"textAlign":58,"key":273},"p-10",[275],{"text":276,"type":106},"For example, consider a team that delivered a 12-week website rebuild for $85,000. They went $6,000 over budget and ran two weeks late, but nobody documented why. Three months later, a similar brief comes in. The team quotes $85,000 and 12 weeks again because they don't have the data to quote differently. The same overruns repeat, and the firm absorbs another $6,000 margin hit. That's what \"costs you twice\" looks like in practice.",{"type":156,"attrs":278,"content":279},{"level":158,"textAlign":58},[280],{"text":281,"type":106,"marks":282},"What every strong closure report covers",[283,285,288],{"type":164,"attrs":284},{"color":55},{"type":167,"attrs":286},{"id":287},"what-every-strong-closure-report-covers",{"type":109},{"type":102,"attrs":290,"content":292},{"textAlign":58,"key":291},"p-11",[293],{"text":294,"type":106},"What I've found working with professional services teams is that the best closure reports share a common structure, whether they're one page or ten. The difference between a useful report and a wasted one comes down to what you include and how specific you are.",{"type":102,"attrs":296,"content":298},{"textAlign":58,"key":297},"p-12",[299],{"text":300,"type":106},"Here are the nine sections I recommend.",{"type":156,"attrs":302,"content":304},{"level":303,"textAlign":58},3,[305],{"text":306,"type":106},"1. Project overview and objectives",{"type":102,"attrs":308,"content":310},{"textAlign":58,"key":309},"p-13",[311],{"text":312,"type":106},"Start with the basics: what the project was, why it was initiated, and what it was supposed to achieve. Include the original project objectives, the client's business case, and any key constraints that shaped the approach.",{"type":102,"attrs":314,"content":316},{"textAlign":58,"key":315},"p-14",[317,319,331],{"text":318,"type":106},"This section exists so that someone reading the report six months from now can understand the context without having been involved. Keep it to one paragraph. If the original ",{"text":320,"type":106,"marks":321},"scope document",[322],{"type":193,"attrs":323},{"href":324,"uuid":325,"anchor":58,"target":58,"linktype":197,"story":326},"/blog/project-scope-template/","3cf92c30-96c5-44a6-aa87-016cc123b083",{"name":327,"id":328,"uuid":325,"slug":329,"url":330,"full_slug":330,"_stopResolving":203},"How to write a project scope document from scratch (free template included) ",364895632,"project-scope-template","blog/project-scope-template",{"text":332,"type":106}," is available, link to it rather than rewriting it here.",{"type":156,"attrs":334,"content":335},{"level":303,"textAlign":58},[336],{"text":337,"type":106},"2. Scope delivered vs. scope planned",{"type":102,"attrs":339,"content":341},{"textAlign":58,"key":340},"p-15",[342,344,356],{"text":343,"type":106},"Document what was actually delivered against what was originally scoped. This is where you note any ",{"text":345,"type":106,"marks":346},"scope changes",[347],{"type":193,"attrs":348},{"href":349,"uuid":350,"anchor":58,"target":58,"linktype":197,"story":351},"/blog/scope-creep/","2af3c4d7-7ec9-43f1-a857-c4e197a5cee6",{"name":352,"id":353,"uuid":350,"slug":354,"url":355,"full_slug":355,"_stopResolving":203},"How to manage scope creep with better project management",362203984,"scope-creep","blog/scope-creep",{"text":357,"type":106},", additions, or features that were cut. Be honest about what changed and why.",{"type":102,"attrs":359,"content":361},{"textAlign":58,"key":360},"p-16",[362],{"text":363,"type":106},"In my experience, this is the section that saves the most arguments later. When a client says \"I thought we agreed on X,\" point them to the closure report. It shows exactly what was delivered and what was adjusted during the project. It's also the section that helps your team improve scoping accuracy, because it reveals exactly where estimates diverged from reality.",{"type":102,"attrs":365,"content":367},{"textAlign":58,"key":366},"p-17",[368],{"text":369,"type":106},"For example, if a project was scoped at eight deliverables but the client requested two additions via change orders, document all ten deliverables, mark the original eight as \"in scope,\" and note the two additions with their impact on budget and timeline. That level of specificity makes the next estimate more accurate.",{"type":156,"attrs":371,"content":372},{"level":303,"textAlign":58},[373],{"text":374,"type":106},"3. Schedule performance",{"type":102,"attrs":376,"content":378},{"textAlign":58,"key":377},"p-18",[379],{"text":380,"type":106},"Compare the planned timeline against the actual timeline. Note which phases finished on time, which ran late, and what caused the delays. Keep it factual, not defensive.",{"type":102,"attrs":382,"content":384},{"textAlign":58,"key":383},"p-19",[385,387,399],{"text":386,"type":106},"If you're tracking ",{"text":388,"type":106,"marks":389},"project milestones",[390],{"type":193,"attrs":391},{"href":392,"uuid":393,"anchor":58,"target":58,"linktype":197,"story":394},"/blog/how-to-set-and-achieve-project-milestones-in-teamwork-projects/","0ad5f909-d799-4138-8071-db16e7dc8731",{"name":395,"id":396,"uuid":393,"slug":397,"url":398,"full_slug":398,"_stopResolving":203},"How to set and achieve project milestones in Teamwork Projects",366221148,"how-to-set-and-achieve-project-milestones-in-teamwork-projects","blog/how-to-set-and-achieve-project-milestones-in-teamwork-projects",{"text":400,"type":106},", this section writes itself. Pull the milestone completion dates from your project management tool and compare them against the baseline plan. Where milestones slipped, note the root cause in one sentence.",{"type":156,"attrs":402,"content":403},{"level":303,"textAlign":58},[404],{"text":405,"type":106},"4. Budget and financial summary",{"type":102,"attrs":407,"content":409},{"textAlign":58,"key":408},"p-20",[410,412,424],{"text":411,"type":106},"In my experience before joining Teamwork.com, I found this is where leadership pays closest attention, and where vague figures do the most damage. Compare the approved ",{"text":413,"type":106,"marks":414},"project budget",[415],{"type":193,"attrs":416},{"href":417,"uuid":418,"anchor":58,"target":58,"linktype":197,"story":419},"/blog/project-budgeting-guide/","3d6752b8-fbc9-47ad-ab07-f2592998932e",{"name":420,"id":421,"uuid":418,"slug":422,"url":423,"full_slug":423,"_stopResolving":203},"Project budgeting guide: how to plan, track, and protect every dollar",174055738672727,"project-budgeting-guide","blog/project-budgeting-guide",{"text":425,"type":106}," against actual spend. Break it down by category: labor costs, external vendor costs, and any additional expenses. Note the final margin and whether the project was profitable.",{"type":102,"attrs":427,"content":429},{"textAlign":58,"key":428},"p-21",[430,432,444],{"text":431,"type":106},"If you're running client work, include both the client-facing financials (what was invoiced) and the internal financials (what it actually cost to deliver). The gap between those two numbers is your real ",{"text":433,"type":106,"marks":434},"profitability",[435],{"type":193,"attrs":436},{"href":437,"uuid":438,"anchor":58,"target":58,"linktype":197,"story":439},"/product/cost-profitability-management/budgeting-profitability/","7ea0d894-d42b-48dc-888e-54109544266b",{"name":440,"id":441,"uuid":438,"slug":442,"url":443,"full_slug":443,"_stopResolving":203},"Budgeting & Profitability",66769948573041,"budgeting-profitability","product/cost-profitability-management/budgeting-profitability",{"text":445,"type":106}," story.",{"type":102,"attrs":447,"content":449},{"textAlign":58,"key":448},"p-22",[450],{"text":451,"type":106},"For example, imagine a project budgeted at $85,000 with a target margin of 30%. The team logged 1,200 billable hours at a blended rate of $70.83/hour, bringing the invoiced total to $85,000. But internal cost (salaries, overhead, vendor fees) came to $68,000 instead of the planned $59,500. The actual margin was 20%, not 30%. Without that financial breakdown in the closure report, the next similar project gets quoted at the same rates, and the same margin erosion repeats.",{"type":86,"attrs":453},{"id":454,"body":455},"6e24a128-8489-4f05-a5ae-2c636814b8f4",[456],{"_uid":457,"title":458,"content":459,"component":142},"i-1f4cc874-6cfc-426e-8e68-842ce92c3ccb","Pro tip",{"type":83,"content":460},[461],{"type":102,"content":462},[463,465,477],{"text":464,"type":106},"Build your financial summary from ",{"text":466,"type":106,"marks":467},"time tracking data",[468],{"type":193,"attrs":469},{"href":470,"uuid":471,"anchor":58,"target":58,"linktype":197,"story":472},"/blog/track-billable-hours/","e820c327-505d-4697-a0ca-9e5cebd30c1e",{"name":473,"id":474,"uuid":471,"slug":475,"url":476,"full_slug":476,"_stopResolving":203},"How to track billable hours so nothing slips through the cracks",180756241272743,"track-billable-hours","blog/track-billable-hours",{"text":478,"type":106}," collected throughout the project, not from estimates. The accuracy of your closure report depends entirely on the accuracy of your time data.",{"type":156,"attrs":480,"content":481},{"level":303,"textAlign":58},[482],{"text":483,"type":106},"5. Deliverables and client acceptance",{"type":102,"attrs":485,"content":487},{"textAlign":58,"key":486},"p-23",[488],{"text":489,"type":106},"List every deliverable that was handed over and confirm whether the client accepted each one. Include dates of acceptance and any conditions attached. This section serves as your formal record that the work was completed and signed off.",{"type":102,"attrs":491,"content":493},{"textAlign":58,"key":492},"p-24",[494],{"text":495,"type":106},"Use a simple table format:",{"type":86,"attrs":497},{"id":498,"body":499},"3c3996eb-512a-44b0-8c05-c08f1de6d1fb",[500],{"_uid":501,"title":502,"header":503,"padding":518,"component":519,"categories":520,"withHeaderPrice":61},"i-23953b03-e4b4-484c-b304-0fcae34a0040","Deliverable",[504,510,514],{"_uid":505,"price":55,"title":506,"ctaLink":507,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-eafe4db2-2a37-4d93-a9d4-a37172c1c3d6","Planned date",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},"multilink","TwComparisonHeaderItem",{"_uid":511,"price":55,"title":512,"ctaLink":513,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-12e9467d-9f19-41c1-bc82-69b221ef8f3e","Delivered date",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},{"_uid":515,"price":55,"title":516,"ctaLink":517,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-74ca6230-690b-4bdf-bac4-9f23f62bcced","Client accepted?",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},"pb-0","TwComparisonSection",[521],{"_uid":522,"rows":523,"text":55,"title":55,"component":574},"i-0586b50d-e7ff-4bbd-9167-2910ba843fc9",[524,543,558],{"_uid":525,"cols":526,"header":537,"component":542},"i-92afa3a3-8df5-4884-97d1-ac1c923c59ab",[527,531,534],{"_uid":528,"icon":55,"text":529,"component":530},"i-ac9b037b-107e-4de9-b7c7-798a179275ec","March 15","TwComparisonColItem",{"_uid":532,"icon":55,"text":533,"component":530},"i-dd194930-314f-4541-8cc5-c2e228764699","March 18",{"_uid":535,"icon":55,"text":536,"component":530},"i-dff038fa-5fd8-49b6-9c62-b473beda58d4","Yes (March 20)",[538],{"_uid":539,"title":540,"tooltip":55,"component":541},"i-f51efd6f-51aa-4942-a2d5-134759d8fddc","Brand strategy deck","TwComparisonColHeader","TwComparisonRow",{"_uid":544,"cols":545,"header":554,"component":542},"i-e3b178d3-876b-4fd0-a9d4-c6df15bdf543",[546,549,551],{"_uid":547,"icon":55,"text":548,"component":530},"i-ba7acd6d-14b2-4c72-aa78-bfa02d71e523","April 1",{"_uid":550,"icon":55,"text":548,"component":530},"i-33c877ad-d58f-4649-9b9b-13e62d74cfcf",{"_uid":552,"icon":55,"text":553,"component":530},"i-8f57b920-461d-4901-9a69-6a3bf3b163f5","Yes (April 3)",[555],{"_uid":556,"title":557,"tooltip":55,"component":541},"i-7e7d902b-9aa5-4f61-bc2c-d25d2fd8aefa","Website wireframes",{"_uid":559,"cols":560,"header":570,"component":542},"i-687d94f6-989f-4e95-8a56-07d75fbb3cb8",[561,564,567],{"_uid":562,"icon":55,"text":563,"component":530},"i-1cdcfd6d-a062-43af-bd3a-d41be2d533b7","May 15",{"_uid":565,"icon":55,"text":566,"component":530},"i-3f81a90f-4a0e-4f16-b6a5-24d9ce53cbc9","May 22",{"_uid":568,"icon":55,"text":569,"component":530},"i-d6629d9a-4669-4805-ba23-1c183256aa9d","Yes (May 24)",[571],{"_uid":572,"title":573,"tooltip":55,"component":541},"i-0b3477c6-1f6b-4cfe-910a-f31b4e221fbd","Final site launch","TwComparisonCollapsable",{"type":102,"attrs":576,"content":578},{"textAlign":58,"key":577},"p-25",[579],{"text":580,"type":106},"This table makes it easy for anyone, whether it's a stakeholder, a finance team, or a future project manager, to see what was delivered and when.",{"type":156,"attrs":582,"content":583},{"level":303,"textAlign":58},[584],{"text":585,"type":106},"6. Risks and issues encountered",{"type":102,"attrs":587,"content":589},{"textAlign":58,"key":588},"p-26",[590],{"text":591,"type":106},"Document the major risks that materialized during the project and the issues your team had to resolve. For each one, note what happened, how it was handled, and what the impact was on schedule, budget, or scope.",{"type":102,"attrs":593,"content":595},{"textAlign":58,"key":594},"p-27",[596],{"text":597,"type":106},"What I've found working with professional services teams is that this section is most useful when it's specific. \"Communication was challenging\" tells the next team nothing. \"The client's legal team required three rounds of contract review for each deliverable, adding an average of five days per approval cycle\" gives them something they can actually plan around.",{"type":102,"attrs":599,"content":601},{"textAlign":58,"key":600},"p-28",[602,604,616],{"text":603,"type":106},"Separate your risks into categories: scope risks, resource risks, technical risks, and client-side risks. This makes the data more useful for future ",{"text":605,"type":106,"marks":606},"project planning",[607],{"type":193,"attrs":608},{"href":609,"uuid":610,"anchor":58,"target":58,"linktype":197,"story":611},"/blog/project-planning-guide/","5c1c1b0f-ec36-44cc-9ba7-73f72050d1bb",{"name":612,"id":613,"uuid":610,"slug":614,"url":615,"full_slug":615,"_stopResolving":203},"The project planning guide for delivery teams who can't afford to wing it",182754760495817,"project-planning-guide","blog/project-planning-guide",{"text":617,"type":106},".",{"type":156,"attrs":619,"content":620},{"level":303,"textAlign":58},[621],{"text":622,"type":106},"7. Lessons learned",{"type":102,"attrs":624,"content":626},{"textAlign":58,"key":625},"p-29",[627],{"text":628,"type":106},"Keep this section focused and actionable. What would you do differently? What processes worked well? What tools or approaches should the team adopt or avoid on similar projects?",{"type":102,"attrs":630,"content":632},{"textAlign":58,"key":631},"p-30",[633,635,647],{"text":634,"type":106},"The ",{"text":636,"type":106,"marks":637},"7-step project closure checklist",[638],{"type":193,"attrs":639},{"href":640,"uuid":641,"anchor":58,"target":58,"linktype":197,"story":642},"/blog/project-closure/","4fedbf0d-892d-4ff4-8867-369b7e3f7da9",{"name":643,"id":644,"uuid":641,"slug":645,"url":646,"full_slug":646,"_stopResolving":203},"The 7-step project closure checklist to end on a high note ",364895030,"project-closure","blog/project-closure",{"text":648,"type":106}," covers the full lessons learned process in depth, including how to structure an effective session. For the closure report, capture the key takeaways in a bulleted list that someone can scan in under a minute.",{"type":102,"attrs":650,"content":652},{"textAlign":58,"key":651},"p-31",[653],{"text":654,"type":106},"Good lessons learned follow a simple format: \"We did X. The result was Y. Next time, we should do Z instead.\" Anything that doesn't fit that pattern is probably too vague to be useful.",{"type":156,"attrs":656,"content":657},{"level":303,"textAlign":58},[658],{"text":659,"type":106},"8. Recommendations for future projects",{"type":102,"attrs":661,"content":663},{"textAlign":58,"key":662},"p-32",[664],{"text":665,"type":106},"Based on everything in the report, what specific recommendations do you have for similar projects in the future? This might include changes to scoping methodology, different vendor selection criteria, or process improvements.",{"type":102,"attrs":667,"content":669},{"textAlign":58,"key":668},"p-33",[670],{"text":671,"type":106},"Make these concrete and actionable. \"Improve communication\" is not a recommendation. \"Schedule a weekly 15-minute sync with the client's legal team from project kick-off\" is.",{"type":156,"attrs":673,"content":674},{"level":303,"textAlign":58},[675],{"text":676,"type":106},"9. Stakeholder sign-off",{"type":102,"attrs":678,"content":680},{"textAlign":58,"key":679},"p-34",[681],{"text":682,"type":106},"End the report with a formal sign-off section. Include spaces for the project manager, project sponsor, and client representative to confirm they've reviewed the report and agree with its conclusions.",{"type":102,"attrs":684,"content":686},{"textAlign":58,"key":685},"p-35",[687],{"text":688,"type":106},"This turns the document from an internal summary into an official record of project completion. It also prevents the scenario where a client claims months later that certain deliverables were never completed or accepted.",{"type":86,"attrs":690},{"id":691,"body":692},"b9f209be-5a25-42df-a72e-8f3ed4844f4d",[693],{"_uid":694,"text":695,"title":696,"ctaLink":697,"padding":55,"ctaLabel":700,"component":701,"thumbnail":702,"openInNewTab":61},"i-13b70e72-981f-40ed-8237-88791442a20c","See how Teamwork.com connects your projects, people, and profits in one platform.","Deliver client work on track and on budget",{"id":55,"url":698,"linktype":699,"fieldtype":508,"cached_url":698},"/signup/","url","Start free","storyResourceBannerCta",{},{"type":156,"attrs":704,"content":705},{"level":158,"textAlign":58},[706],{"text":707,"type":106,"marks":708},"How to write a closure report that actually gets used",[709,711,714],{"type":164,"attrs":710},{"color":55},{"type":167,"attrs":712},{"id":713},"how-to-write-a-closure-report-that-actually-gets-used",{"type":109},{"type":102,"attrs":716,"content":718},{"textAlign":58,"key":717},"p-36",[719],{"text":720,"type":106},"A pattern I see across our customer base at Teamwork.com is teams that know what a closure report should contain but struggle to actually produce one. The project wraps up, everyone moves on, and the report never gets written. Here's the process that makes it happen.",{"type":156,"attrs":722,"content":723},{"level":303,"textAlign":58},[724],{"text":725,"type":106},"Step 1: Gather your project data early",{"type":102,"attrs":727,"content":729},{"textAlign":58,"key":728},"p-37",[730],{"text":731,"type":106},"Don't wait until the project is officially closed to start pulling data. One pattern I see across our customer base is teams that invest thirty minutes in setting up proper tracking at project kick-off saving hours of rework at closure time.",{"type":102,"attrs":733,"content":735},{"textAlign":58,"key":734},"p-38",[736],{"text":737,"type":106},"If you're using a project management platform, most of this data is already captured. You'll need task completion rates, time logs, budget tracking data, and any milestone sign-offs. Pull these into a single location before you start writing. The more automated your data collection is during the project, the faster the closure report comes together at the end.",{"type":156,"attrs":739,"content":740},{"level":303,"textAlign":58},[741],{"text":742,"type":106},"Step 2: Compare planned vs. actual performance",{"type":102,"attrs":744,"content":746},{"textAlign":58,"key":745},"p-39",[747],{"text":748,"type":106},"Create a simple comparison table for the three dimensions that matter most: schedule, budget, and scope. For each, show the planned figure, the actual figure, and the variance.",{"type":86,"attrs":750},{"id":751,"body":752},"11e0176b-daf6-4fbe-bdd3-ded78d69e122",[753],{"_uid":754,"title":755,"header":756,"padding":518,"component":519,"categories":769,"withHeaderPrice":61},"i-24ab21fe-6cfe-442b-8d93-fe3f7fc06b88","Dimension",[757,761,765],{"_uid":758,"price":55,"title":759,"ctaLink":760,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-255e7e3b-ae10-481c-a56a-2d689632b6d9","Planned",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},{"_uid":762,"price":55,"title":763,"ctaLink":764,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-492165aa-5caf-4e62-8b74-8fef86b9d75b","Actual",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},{"_uid":766,"price":55,"title":767,"ctaLink":768,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-57201247-9b7b-4f24-b86b-d3b25f91156f","Variance",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},[770],{"_uid":771,"rows":772,"text":55,"title":55,"component":574},"i-a17cb7d6-a53c-4e49-829b-a20a313e47f8",[773,789,805],{"_uid":774,"cols":775,"header":785,"component":542},"i-02a91b38-c2c7-4c14-9ac4-82dd6aac6395",[776,779,782],{"_uid":777,"icon":55,"text":778,"component":530},"i-1cc47521-eeb3-4458-8b31-4f830283ed0b","12 weeks",{"_uid":780,"icon":55,"text":781,"component":530},"i-969cdf2a-a970-4e89-aa49-7c34ee2e0d26","14 weeks",{"_uid":783,"icon":55,"text":784,"component":530},"i-c1fc898f-fbb9-4e97-8cbc-0fce8059a6cb","+2 weeks (17%)",[786],{"_uid":787,"title":788,"tooltip":55,"component":541},"i-792c7d17-c62a-485c-b8e1-2b1fba086431","Duration",{"_uid":790,"cols":791,"header":801,"component":542},"i-d8176307-fae5-432d-8373-4971a2b5d257",[792,795,798],{"_uid":793,"icon":55,"text":794,"component":530},"i-7a5df388-a686-4acc-8278-783d2e666d4f","$85,000",{"_uid":796,"icon":55,"text":797,"component":530},"i-9111b321-b9f6-4465-9c3c-e533a40cf312","$91,000",{"_uid":799,"icon":55,"text":800,"component":530},"i-c3ed11f0-3ceb-4ae9-83e6-5c65fdc31e16","+$6,000 (7%)",[802],{"_uid":803,"title":804,"tooltip":55,"component":541},"i-3ae8ff04-2cca-4763-8ae0-915672ec11b1","Budget",{"_uid":806,"cols":807,"header":817,"component":542},"i-e58ea0fa-efc4-407e-94ba-d42403bf4f4c",[808,811,814],{"_uid":809,"icon":55,"text":810,"component":530},"i-33899e8d-7525-4571-a685-e0e0ff209e21","8",{"_uid":812,"icon":55,"text":813,"component":530},"i-452ed177-47bb-4e4b-88f0-db283143abf2","8 (+2 change requests)",{"_uid":815,"icon":55,"text":816,"component":530},"i-479d28ab-0b41-4515-b695-7933fbce567b","Scope expanded",[818],{"_uid":819,"title":820,"tooltip":55,"component":541},"i-6a54e65c-1612-4b23-86fb-068afd17b6f0","Deliverables",{"type":102,"attrs":822,"content":824},{"textAlign":58,"key":823},"p-40",[825],{"text":826,"type":106},"Add a brief explanation for each variance. Keep it factual. If the budget overrun was caused by two unplanned change requests, say so. If the schedule slipped because a key team member was pulled onto another project for three weeks, document that.",{"type":156,"attrs":828,"content":829},{"level":303,"textAlign":58},[830],{"text":831,"type":106},"Step 3: Run a lessons learned session",{"type":102,"attrs":833,"content":835},{"textAlign":58,"key":834},"p-41",[836],{"text":837,"type":106},"Before writing the lessons learned section, hold a short meeting with the core team. Ask three questions: what went well, what didn't, and what would we change next time?",{"type":102,"attrs":839,"content":841},{"textAlign":58,"key":840},"p-42",[842,843,849],{"text":634,"type":106},{"text":844,"type":106,"marks":845},"project closure checklist",[846],{"type":193,"attrs":847},{"href":640,"uuid":641,"anchor":58,"target":58,"linktype":197,"story":848},{"name":643,"id":644,"uuid":641,"slug":645,"url":646,"full_slug":646,"_stopResolving":203},{"text":850,"type":106}," has a detailed framework for running this session effectively. For the closure report, distill the conversation into three to five concrete takeaways that the next project team can actually use.",{"type":86,"attrs":852},{"id":853,"body":854},"ac616163-7f4d-4401-830b-a04b96cd366c",[855],{"_uid":856,"title":458,"content":857,"component":142},"i-6c01ae4c-fa7c-4816-b285-a20f6ea88693",{"type":83,"content":858},[859],{"type":102,"content":860},[861],{"text":862,"type":106},"Schedule the lessons learned session within three days of project completion, not three weeks. At Teamwork.com, we've seen that the quality of insights drops off dramatically when teams wait longer than a week. Block the time before the project officially wraps up so it's already on everyone's calendar.",{"type":156,"attrs":864,"content":865},{"level":303,"textAlign":58},[866],{"text":867,"type":106},"Step 4: Document financial outcomes",{"type":102,"attrs":869,"content":871},{"textAlign":58,"key":870},"p-43",[872,874,886],{"text":873,"type":106},"Pull your final ",{"text":875,"type":106,"marks":876},"time tracking",[877],{"type":193,"attrs":878},{"href":879,"uuid":880,"anchor":58,"target":58,"linktype":197,"story":881},"/product/cost-profitability-management/time-tracking/","aa31e2a1-2984-472d-89df-10f40bb80a04",{"name":882,"id":883,"uuid":880,"slug":884,"url":885,"full_slug":885,"_stopResolving":203},"Time tracking",691778795,"time-tracking","product/cost-profitability-management/time-tracking",{"text":887,"type":106}," data and calculate the actual cost of delivery. Compare this against the budget and the amount invoiced to the client. Note any unbilled time, write-offs, or scope adjustments that affected the final margin.",{"type":102,"attrs":889,"content":891},{"textAlign":58,"key":890},"p-44",[892],{"text":893,"type":106},"If the project involved subcontractors or third-party vendors, reconcile their invoices against the original quotes. Vendor cost overruns are a common source of margin erosion that goes undetected without a thorough financial close-out.",{"type":156,"attrs":895,"content":896},{"level":303,"textAlign":58},[897],{"text":898,"type":106},"Step 5: Get client and stakeholder sign-off",{"type":102,"attrs":900,"content":902},{"textAlign":58,"key":901},"p-45",[903],{"text":904,"type":106},"Share the report with the client and key stakeholders before filing it. This isn't just a formality. It's your opportunity to confirm that everyone agrees the project is complete and that there are no outstanding deliverables or open issues.",{"type":102,"attrs":906,"content":908},{"textAlign":58,"key":907},"p-46",[909],{"text":910,"type":106},"In my experience, the teams that skip this step are the ones that get surprise emails three months later asking about \"that one thing we never finished.\" A signed closure report prevents that. It also creates a positive touchpoint with the client at the end of the engagement, which sets up the next conversation about future work.",{"type":156,"attrs":912,"content":913},{"level":303,"textAlign":58},[914],{"text":915,"type":106},"Step 6: Archive and share the report",{"type":102,"attrs":917,"content":919},{"textAlign":58,"key":918},"p-47",[920],{"text":921,"type":106},"Save the final report where your team can find it later. If you're using a project management tool, attach it to the project record so it's linked to all the associated tasks, time entries, and files.",{"type":102,"attrs":923,"content":925},{"textAlign":58,"key":924},"p-48",[926],{"text":927,"type":106},"What I recommend, and what we see work across Teamwork.com customers, is creating a standardized folder structure for closure documents. When every project's closure report lives in the same place, project managers can quickly reference past reports when scoping new work. The data compounds over time, giving your team increasingly accurate estimates with every engagement completed.",{"type":156,"attrs":929,"content":930},{"level":158,"textAlign":58},[931],{"text":932,"type":106,"marks":933},"A closure report template you can use on your next project",[934,936,939],{"type":164,"attrs":935},{"color":55},{"type":167,"attrs":937},{"id":938},"a-closure-report-template-you-can-use-on-your-next-project",{"type":109},{"type":102,"attrs":941,"content":943},{"textAlign":58,"key":942},"p-49",[944],{"text":945,"type":106},"I've found the most useful template is one that's short enough to actually fill out on every project but structured enough to capture the data that matters. Here's the structure I recommend.",{"type":86,"attrs":947},{"id":948,"body":949},"eb4bea60-05c5-4857-bb02-16740822a7f9",[950],{"_uid":951,"title":952,"header":953,"padding":518,"component":519,"categories":962,"withHeaderPrice":61},"i-4fc2e189-28fa-4522-9d25-09a2440c7760","Section",[954,958],{"_uid":955,"price":55,"title":956,"ctaLink":957,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-2570caa0-75f3-4e0f-bb67-f680b125c573","What to cover",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},{"_uid":959,"price":55,"title":960,"ctaLink":961,"ctaLabel":55,"subtitle":55,"component":509,"highlighted":61},"i-dc6da315-b6db-4d5b-85fa-862fd35b7836","Typical length",{"id":55,"url":55,"linktype":197,"fieldtype":508,"cached_url":55},[963],{"_uid":964,"rows":965,"text":55,"title":55,"component":574},"i-bc147b12-449e-4004-b9a5-18fcbb3b1ca5",[966,979,992,1005,1017,1030,1043,1055,1067],{"_uid":967,"cols":968,"header":975,"component":542},"i-2951fd5e-cd69-4f9d-9670-6a2d74b969bc",[969,972],{"_uid":970,"icon":55,"text":971,"component":530},"i-8a2e1060-2b43-4345-9476-0b026748e5c0","Project name, client, objectives, dates, team",{"_uid":973,"icon":55,"text":974,"component":530},"i-76a236a9-aa5f-407f-8f9d-f7bfe549610f","1 paragraph",[976],{"_uid":977,"title":978,"tooltip":55,"component":541},"i-5034765c-91f7-420d-b5b7-41e33375daea","Project overview",{"_uid":980,"cols":981,"header":988,"component":542},"i-8b1d499b-9607-4ae2-981e-6370a928e06d",[982,985],{"_uid":983,"icon":55,"text":984,"component":530},"i-b5902c26-770c-4897-ab4d-9c7289c96d3e","Deliverables planned vs. delivered, scope changes",{"_uid":986,"icon":55,"text":987,"component":530},"i-a43fbc8c-cb2e-4192-b272-7099e6803a1e","1–2 paragraphs",[989],{"_uid":990,"title":991,"tooltip":55,"component":541},"i-6ca19b1a-15e8-46a5-b9ad-f43565f04131","Scope summary",{"_uid":993,"cols":994,"header":1001,"component":542},"i-0345decf-391b-471d-ae0a-718e578a594d",[995,998],{"_uid":996,"icon":55,"text":997,"component":530},"i-840d961b-7c6a-48d3-a751-581aadb909fc","Planned vs. actual timeline, milestone dates",{"_uid":999,"icon":55,"text":1000,"component":530},"i-cb83158a-269e-4ba9-803c-253ac43bf657","1 paragraph + table",[1002],{"_uid":1003,"title":1004,"tooltip":55,"component":541},"i-8fa72981-e08e-48e8-8ca8-e30578d0d070","Schedule performance",{"_uid":1006,"cols":1007,"header":1013,"component":542},"i-59853650-9a4f-4729-931b-6b4ee25fa9f6",[1008,1011],{"_uid":1009,"icon":55,"text":1010,"component":530},"i-ff615939-e941-4e04-b66e-41760c8a0087","Planned vs. actual cost, margin, unbilled time",{"_uid":1012,"icon":55,"text":1000,"component":530},"i-514fc144-05da-48b9-a6ae-3371326e1baf",[1014],{"_uid":1015,"title":1016,"tooltip":55,"component":541},"i-28ae825c-4d4d-42a6-a58f-7b2d57c7af96","Budget summary",{"_uid":1018,"cols":1019,"header":1026,"component":542},"i-f2db8744-cfe9-4ab5-a96e-db72a89e7c99",[1020,1023],{"_uid":1021,"icon":55,"text":1022,"component":530},"i-b3b8c0bf-22cb-404e-bde7-d379b9c6dda8","List of all deliverables with acceptance status",{"_uid":1024,"icon":55,"text":1025,"component":530},"i-64f7cbb1-80ea-4946-b59f-9eb165c408eb","Table",[1027],{"_uid":1028,"title":1029,"tooltip":55,"component":541},"i-e99b32b9-851f-4e1c-ba5d-187d1a0a2c16","Deliverables log",{"_uid":1031,"cols":1032,"header":1039,"component":542},"i-ae43a935-5058-4c98-b060-a1568d9f2478",[1033,1036],{"_uid":1034,"icon":55,"text":1035,"component":530},"i-3b28af35-2912-4ac8-93b6-4e64a3af6dc8","Major risks that materialized, how they were handled",{"_uid":1037,"icon":55,"text":1038,"component":530},"i-063aa728-adf0-4780-9234-1ff5e2746e9b","3–5 bullet points",[1040],{"_uid":1041,"title":1042,"tooltip":55,"component":541},"i-19f74a0c-0a3e-48bf-99e8-3357d1f95eed","Risks and issues",{"_uid":1044,"cols":1045,"header":1051,"component":542},"i-4cb36e23-ca55-4817-a6c5-b706c0f2c8ff",[1046,1049],{"_uid":1047,"icon":55,"text":1048,"component":530},"i-6cf0be1f-8988-43ca-9c46-ba910de2d917","What worked, what didn't, what to change",{"_uid":1050,"icon":55,"text":1038,"component":530},"i-2970c7e4-d6b5-4f65-bbe8-4d582568ef6d",[1052],{"_uid":1053,"title":1054,"tooltip":55,"component":541},"i-c84e05f7-4494-4e09-9d4a-1bfd58bcbfc3","Lessons learned",{"_uid":1056,"cols":1057,"header":1063,"component":542},"i-b002b9ba-8a33-49bd-ba94-6976d825428d",[1058,1061],{"_uid":1059,"icon":55,"text":1060,"component":530},"i-8156ef9c-1ddf-44a4-8384-7d49f6f8518e","Specific improvements for future projects",{"_uid":1062,"icon":55,"text":1038,"component":530},"i-16caf4ec-7fd1-442c-ae13-47c2e183007c",[1064],{"_uid":1065,"title":1066,"tooltip":55,"component":541},"i-d3efd6de-0ad3-4b19-88e4-03ee9d05cb25","Recommendations",{"_uid":1068,"cols":1069,"header":1075,"component":542},"i-2a45520d-8565-4bfa-80b3-4ee9f3e0b19e",[1070,1073],{"_uid":1071,"icon":55,"text":1072,"component":530},"i-16ecd2df-fd5e-4da8-8f33-0bc3ceae0298","Names, roles, signatures, dates",{"_uid":1074,"icon":55,"text":1025,"component":530},"i-ab1b58e6-1acb-459b-94fb-0368ecb07cef",[1076],{"_uid":1077,"title":1078,"tooltip":55,"component":541},"i-552ce3b0-be05-4f3f-ae65-90d008d72a79","Stakeholder sign-off",{"type":102,"attrs":1080,"content":1082},{"textAlign":58,"key":1081},"p-50",[1083],{"text":1084,"type":106},"For smaller projects (under four weeks or a single deliverable), you can condense this into a one-page summary covering scope, budget, and lessons learned. The format matters less than the habit of doing it consistently.",{"type":102,"attrs":1086,"content":1088},{"textAlign":58,"key":1087},"p-51",[1089,1091,1102],{"text":1090,"type":106},"Teamwork.com's ",{"text":1092,"type":106,"marks":1093},"templates library",[1094],{"type":193,"attrs":1095},{"href":1096,"uuid":1097,"anchor":58,"target":58,"linktype":197,"story":1098},"/templates/","dffc7bb1-cbb6-4d5a-a0b2-9c038ef4cb16",{"name":1099,"id":1100,"uuid":1097,"slug":1099,"url":1101,"full_slug":1099,"_stopResolving":203},"templates",358721167,"templates/",{"text":1103,"type":106}," includes pre-built project structures you can customize for your closure process, so you don't have to build the workflow from scratch every time. You can create a closure task list template that includes every step, from pulling time data to scheduling the lessons learned session, and attach it to the end of every project automatically.",{"type":156,"attrs":1105,"content":1106},{"level":158,"textAlign":58},[1107],{"text":1108,"type":106,"marks":1109},"The five mistakes that turn closure reports into checkbox exercises",[1110,1112,1115],{"type":164,"attrs":1111},{"color":55},{"type":167,"attrs":1113},{"id":1114},"the-five-mistakes-that-turn-closure-reports-into-checkbox-exercises",{"type":109},{"type":102,"attrs":1117,"content":1119},{"textAlign":58,"key":1118},"p-52",[1120],{"text":1121,"type":106},"What I keep seeing across delivery teams, both from my prior career and now at Teamwork.com, is that the failure isn't skipping the report entirely. It's writing one that doesn't actually help anyone. Here are the patterns that kill the value.",{"type":156,"attrs":1123,"content":1124},{"level":303,"textAlign":58},[1125],{"text":1126,"type":106},"1. Writing it from memory weeks later",{"type":102,"attrs":1128,"content":1130},{"textAlign":58,"key":1129},"p-53",[1131],{"text":1132,"type":106},"The number one mistake is teams waiting too long to write the report. By the time someone gets around to it, the details are fuzzy, the data is scattered, and the report becomes a vague summary instead of an accurate record. Write it within a week of project completion, while the details are fresh and the team is still available for input.",{"type":156,"attrs":1134,"content":1135},{"level":303,"textAlign":58},[1136],{"text":1137,"type":106},"2. Skipping the financial analysis",{"type":102,"attrs":1139,"content":1141},{"textAlign":58,"key":1140},"p-54",[1142],{"text":1143,"type":106},"A closure report without financial data is just a narrative. Leadership and clients want to know whether the project was profitable, where the money went, and whether the estimate was accurate. If your time tracking is incomplete, say so. That's more honest than leaving the section out entirely.",{"type":156,"attrs":1145,"content":1146},{"level":303,"textAlign":58},[1147],{"text":1148,"type":106},"3. Making lessons learned generic",{"type":102,"attrs":1150,"content":1152},{"textAlign":58,"key":1151},"p-55",[1153],{"text":1154,"type":106},"\"Communication could have been better\" is not a lesson learned. It's a platitude. Good lessons learned are specific: \"We should have scheduled weekly alignment calls with the client's legal team from week one, because their review cycle added an average of five days per deliverable approval.\"",{"type":86,"attrs":1156},{"id":1157,"body":1158},"4c4b5fb5-7a83-4d07-a52e-57967e82254c",[1159],{"_uid":1160,"title":1161,"content":1162,"component":142},"i-a22c6408-0236-4ff8-94de-409f87ac9617","Hard truth",{"type":83,"content":1163},[1164],{"type":102,"content":1165},[1166],{"text":1167,"type":106},"Most closure reports I've reviewed across professional services teams are checkbox exercises. They exist to satisfy a process requirement, not to improve the next project. If your team doesn't reference previous closure reports when scoping new work, the reports aren't doing their job.",{"type":156,"attrs":1169,"content":1170},{"level":303,"textAlign":58},[1171],{"text":1172,"type":106},"4. Forgetting the client perspective",{"type":102,"attrs":1174,"content":1176},{"textAlign":58,"key":1175},"p-56",[1177],{"text":1178,"type":106},"An internal closure report is useful, but a client-facing version is valuable. Share a summary with the client that highlights what was delivered, the outcomes achieved, and any recommendations. It reinforces trust and sets up the next conversation about future work.",{"type":102,"attrs":1180,"content":1182},{"textAlign":58,"key":1181},"p-57",[1183],{"text":1184,"type":106},"Consider preparing two versions: a detailed internal report for your team and leadership, and a shorter executive summary for the client that focuses on outcomes delivered, value created, and next steps. The client version doesn't need the internal financial breakdown or team performance notes. It should highlight the objectives met, the deliverables completed, and any recommendations for the next phase of work.",{"type":156,"attrs":1186,"content":1187},{"level":303,"textAlign":58},[1188],{"text":1189,"type":106},"5. Not archiving the report where people can find it",{"type":102,"attrs":1191,"content":1193},{"textAlign":58,"key":1192},"p-58",[1194],{"text":1195,"type":106},"A closure report buried in someone's email attachments is a closure report that doesn't exist. Store it in your project management platform, linked to the project record, so anyone on the team can access it when they're scoping similar work in the future.",{"type":156,"attrs":1197,"content":1198},{"level":158,"textAlign":58},[1199],{"text":1200,"type":106,"marks":1201},"How we built Teamwork.com to make closure reporting a five-minute job",[1202,1204,1207],{"type":164,"attrs":1203},{"color":55},{"type":167,"attrs":1205},{"id":1206},"how-we-built-teamwork-com-to-make-closure-reporting-a-five-minute-job",{"type":109},{"type":102,"attrs":1209,"content":1211},{"textAlign":58,"key":1210},"p-59",[1212],{"text":1213,"type":106},"One of the reasons we built Teamwork.com the way we did is because we spent years watching delivery teams struggle with the exact problems a good closure report solves. Here's how our platform makes the process easier.",{"type":96,"content":1215},[1216],{"type":99,"content":1217},[1218],{"type":102,"attrs":1219,"content":1221},{"textAlign":58,"key":1220},"p-60",[1222,1226,1234,1237],{"text":1223,"type":106,"marks":1224},"Know instantly which projects are at risk with the ",[1225],{"type":109},{"text":1227,"type":106,"marks":1228},"project health report",[1229,1233],{"type":193,"attrs":1230},{"href":1231,"uuid":1232,"anchor":58,"target":58,"linktype":197},"/product/reporting/","8619d0fd-e5b7-46c5-bbc6-dfdd0a0cf5f5",{"type":109},{"text":617,"type":106,"marks":1235},[1236],{"type":109},{"text":1238,"type":106}," It gives you a real-time view of task completion, budget usage, and overall project status. When it's time to write your closure report, the data is already there. No manual number-crunching required.",{"type":102,"attrs":1240,"content":1242},{"textAlign":58,"key":1241},"p-61",[1243],{"type":1244,"attrs":1245},"image",{"id":1246,"alt":55,"src":1247,"title":55,"source":55,"copyright":55,"meta_data":1248},182757939687296,"https://a.storyblok.com/f/99519/0x0/acbdaa4d0f/project-health-report-2.png",{},{"type":96,"content":1250},[1251],{"type":99,"content":1252},[1253],{"type":102,"attrs":1254,"content":1256},{"textAlign":58,"key":1255},"p-62",[1257,1261,1267,1270],{"text":1258,"type":106,"marks":1259},"Get accurate financial data without chasing timesheets with ",[1260],{"type":109},{"text":875,"type":106,"marks":1262},[1263,1266],{"type":193,"attrs":1264},{"href":879,"uuid":880,"anchor":58,"target":58,"linktype":197,"story":1265},{"name":882,"id":883,"uuid":880,"slug":884,"url":885,"full_slug":885,"_stopResolving":203},{"type":109},{"text":617,"type":106,"marks":1268},[1269],{"type":109},{"text":1271,"type":106}," It runs in the background while your team works, capturing billable and non-billable hours with minimal friction. Your financial summary section is built on accurate data, not estimates reconstructed after the fact.",{"type":102,"attrs":1273,"content":1275},{"textAlign":58,"key":1274},"p-63",[1276],{"type":1244,"attrs":1277},{"id":1278,"alt":55,"src":1279,"title":55,"source":55,"copyright":55,"meta_data":1280},21779425,"https://a.storyblok.com/f/99519/1760x961/255cb4cbb9/time-tracking.jpg",{},{"type":96,"content":1282},[1283],{"type":99,"content":1284},[1285],{"type":102,"attrs":1286,"content":1288},{"textAlign":58,"key":1287},"p-64",[1289,1293,1300,1303],{"text":1290,"type":106,"marks":1291},"See exactly where margin was gained or lost with ",[1292],{"type":109},{"text":1294,"type":106,"marks":1295},"profitability reporting",[1296,1299],{"type":193,"attrs":1297},{"href":437,"uuid":438,"anchor":58,"target":58,"linktype":197,"story":1298},{"name":440,"id":441,"uuid":438,"slug":442,"url":443,"full_slug":443,"_stopResolving":203},{"type":109},{"text":617,"type":106,"marks":1301},[1302],{"type":109},{"text":1304,"type":106}," It compares budgeted costs against actuals at the project level. That's the most important data point in any closure report, and it's available in one click.",{"type":102,"attrs":1306,"content":1308},{"textAlign":58,"key":1307},"p-65",[1309],{"type":1244,"attrs":1310},{"id":1311,"alt":55,"src":1312,"title":55,"source":55,"copyright":55,"meta_data":1313},183196521958930,"https://a.storyblok.com/f/99519/0x0/3e88bf6f5b/profitability.png",{},{"type":96,"content":1315},[1316],{"type":99,"content":1317},[1318],{"type":102,"attrs":1319,"content":1321},{"textAlign":58,"key":1320},"p-66",[1322,1326,1333,1336],{"text":1323,"type":106,"marks":1324},"Standardize your closure process with ",[1325],{"type":109},{"text":1327,"type":106,"marks":1328},"project templates",[1329,1332],{"type":193,"attrs":1330},{"href":1096,"uuid":1097,"anchor":58,"target":58,"linktype":197,"story":1331},{"name":1099,"id":1100,"uuid":1097,"slug":1099,"url":1101,"full_slug":1099,"_stopResolving":203},{"type":109},{"text":617,"type":106,"marks":1334},[1335],{"type":109},{"text":1337,"type":106}," Build a template that includes all the tasks needed to close a project properly, from running the lessons learned session to getting stakeholder sign-off, and reuse it on every engagement.",{"type":102,"attrs":1339,"content":1341},{"textAlign":58,"key":1340},"p-67",[1342],{"type":1244,"attrs":1343},{"id":1344,"alt":55,"src":1345,"title":55,"source":55,"copyright":55,"meta_data":1346},21779429,"https://a.storyblok.com/f/99519/1760x960/c84f00b2c2/templates.jpg",{},{"type":96,"content":1348},[1349],{"type":99,"content":1350},[1351],{"type":102,"attrs":1352,"content":1354},{"textAlign":58,"key":1353},"p-68",[1355,1359,1366,1369],{"text":1356,"type":106,"marks":1357},"Track deliverable completion and sign-off gates with ",[1358],{"type":109},{"text":1360,"type":106,"marks":1361},"milestones",[1362,1365],{"type":193,"attrs":1363},{"href":392,"uuid":393,"anchor":58,"target":58,"linktype":197,"story":1364},{"name":395,"id":396,"uuid":393,"slug":397,"url":398,"full_slug":398,"_stopResolving":203},{"type":109},{"text":617,"type":106,"marks":1367},[1368],{"type":109},{"text":1370,"type":106}," Your closure report can reference exactly when each milestone was hit and whether it met the original target date.",{"type":102,"attrs":1372,"content":1374},{"textAlign":58,"key":1373},"p-69",[1375],{"type":1244,"attrs":1376},{"id":1377,"alt":55,"src":1378,"title":55,"source":55,"copyright":55,"meta_data":1379},17179148,"https://a.storyblok.com/f/99519/1140x517/d3e6f2c712/planned_vs_actual_milestones_teamwork.jpg",{},{"type":102,"attrs":1381,"content":1383},{"textAlign":58,"key":1382},"p-70",[1384,1386,1397],{"text":1385,"type":106},"When ",{"text":1387,"type":106,"marks":1388},"OIC Advisors",[1389],{"type":193,"attrs":1390},{"href":1391,"uuid":1392,"anchor":58,"target":58,"linktype":197,"story":1393},"/customer-stories/oic-advisors/","4267d0f6-976d-4a0f-bc52-5c0d9d55006e",{"name":1387,"id":1394,"uuid":1392,"slug":1395,"url":1396,"full_slug":1396,"_stopResolving":203},534212218,"oic-advisors","customer-stories/oic-advisors",{"text":1398,"type":106}," moved to Teamwork.com, they gained 360° visibility across all active projects and eliminated the time they'd previously spent manually generating reports. That's the kind of shift that turns closure reporting from a burden into a five-minute exercise.",{"type":86,"attrs":1400},{"id":1401,"body":1402},"97e02575-dbea-4fb4-ac1f-a1e073039064",[1403],{"_uid":1404,"text":695,"ctaLink":1405,"ctaLabel":700,"component":1406,"openInNewTab":61,"backgroundColor":1407},"i-41226f19-69d2-42fc-86f9-137551db9fb2",{"id":55,"url":698,"linktype":699,"fieldtype":508,"cached_url":698},"storyBannerCta","purple",{"type":156,"attrs":1409,"content":1410},{"level":158,"textAlign":58},[1411],{"text":1412,"type":106,"marks":1413},"FAQ",[1414,1416,1419],{"type":164,"attrs":1415},{"color":55},{"type":167,"attrs":1417},{"id":1418},"faq",{"type":109},{"type":156,"attrs":1421,"content":1422},{"level":303,"textAlign":58},[1423],{"text":1424,"type":106},"What is the difference between an end-of-project report and a project status report?",{"type":102,"attrs":1426,"content":1428},{"textAlign":58,"key":1427},"p-71",[1429,1431,1436],{"text":1430,"type":106},"An end-of-project report is a final document created after all work is complete, summarizing the project's overall performance and outcomes. A ",{"text":190,"type":106,"marks":1432},[1433],{"type":193,"attrs":1434},{"href":195,"uuid":196,"anchor":58,"target":58,"linktype":197,"story":1435},{"name":199,"id":200,"uuid":196,"slug":201,"url":202,"full_slug":202,"_stopResolving":203},{"text":1437,"type":106}," is an ongoing update shared during the project to communicate progress, risks, and next steps. The closure report looks backward at the full project; the status report looks forward at what's coming next.",{"type":156,"attrs":1439,"content":1440},{"level":303,"textAlign":58},[1441],{"text":1442,"type":106},"Who is responsible for writing the end-of-project report?",{"type":102,"attrs":1444,"content":1446},{"textAlign":58,"key":1445},"p-72",[1447],{"text":1448,"type":106},"The project manager is typically responsible for producing the end-of-project report. They gather input from the project team, compile performance data, and draft the document. In some organizations, the project sponsor or PMO reviews and approves the final version before it's archived.",{"type":156,"attrs":1450,"content":1451},{"level":303,"textAlign":58},[1452],{"text":1453,"type":106},"How long should an end-of-project report be?",{"type":102,"attrs":1455,"content":1457},{"textAlign":58,"key":1456},"p-73",[1458],{"text":1459,"type":106},"There's no fixed length. For small projects (under four weeks), a one-page summary covering scope, budget, and lessons learned is sufficient. For larger engagements, expect three to five pages with detailed performance data and a financial breakdown. The goal is completeness, not length.",{"type":156,"attrs":1461,"content":1462},{"level":303,"textAlign":58},[1463],{"text":1464,"type":106},"When should you start writing a closure report?",{"type":102,"attrs":1466,"content":1468},{"textAlign":58,"key":1467},"p-74",[1469],{"text":1470,"type":106},"Start collecting data for your closure report from day one of the project. Track time, log issues, and document scope changes as they happen throughout the project lifecycle. The actual writing should happen within one week of project completion, while details are still fresh and the team is still available.",{"type":156,"attrs":1472,"content":1473},{"level":303,"textAlign":58},[1474],{"text":1475,"type":106},"What happens if you skip the end-of-project report?",{"type":102,"attrs":1477,"content":1479},{"textAlign":58,"key":1478},"p-75",[1480,1482,1494],{"text":1481,"type":106},"Without a closure report, you lose the data needed to improve scoping and pricing on future projects. Lessons learned disappear when the team moves on. Budget overruns go unanalyzed, so the same ",{"text":1483,"type":106,"marks":1484},"financial mistakes",[1485],{"type":193,"attrs":1486},{"href":1487,"uuid":1488,"anchor":58,"target":58,"linktype":197,"story":1489},"/blog/financial-project-reports/","1c0fe4a8-f12a-4ecf-a679-91ee11d5d34f",{"name":1490,"id":1491,"uuid":1488,"slug":1492,"url":1493,"full_slug":1493,"_stopResolving":203},"Financial project reports: What to track and why it protects your margins",179263427176592,"financial-project-reports","blog/financial-project-reports",{"text":1495,"type":106}," repeat. And you lack formal documentation that the client accepted all deliverables, which can create disputes later.",{"id":1497,"alt":55,"name":55,"focus":55,"title":55,"source":55,"filename":1498,"copyright":55,"fieldtype":1499,"meta_data":1500,"is_external_url":61},98634135673646,"https://a.storyblok.com/f/99519/1080x608/24a9dc61b5/blog-hero-excel-dashboard.png","asset",{},{"name":1502,"created_at":1503,"published_at":1504,"updated_at":1505,"id":1506,"uuid":1507,"content":1508,"slug":1654,"full_slug":1655,"sort_by_date":58,"position":1656,"tag_list":1657,"is_startpage":61,"parent_id":1658,"meta_data":58,"group_id":1659,"first_published_at":1660,"release_id":58,"lang":65,"path":58,"alternates":1661,"default_full_slug":58,"translated_slugs":58,"_stopResolving":203},"Ben Brigden","2023-08-07T20:54:44.436Z","2026-03-16T15:28:04.143Z","2026-03-16T15:28:04.160Z",351765920,"7feda4fe-0d79-45ab-ba89-1e177b0005d9",{"bio":1509,"seo":1510,"_uid":1513,"body":1514,"name":1502,"role":1512,"picture":1644,"sidebar":1648,"linkedin":1649,"component":1651,"afterArticles":1652,"beforeArticles":1653},"Ben is a Content Marketing Manager at Teamwork.com. He’s spent the past 10 years writing for agencies and SaaS companies, mostly about tech, tools, and smarter ways to work. He loves breaking down trends, sharing hacks, and helping to make work life a bit less chaotic.",{"_uid":1511,"title":1512,"plugin":79,"og_image":55,"og_title":55,"description":1509,"og_image_type":55,"twitter_image":55,"twitter_title":55,"og_description":55,"twitter_description":55},"459d5f87-86b8-4a1d-a690-e3dd2f51c723","Content Marketing Manager","28f18d93-79f5-4a41-a7af-4f885059fed1",{"type":83,"content":1515},[1516,1523,1528,1533,1540,1545,1550,1555,1562,1567,1624],{"type":156,"attrs":1517,"content":1518},{"level":158,"textAlign":58},[1519],{"text":1520,"type":106,"marks":1521},"About Ben",[1522],{"type":109},{"type":102,"attrs":1524,"content":1525},{"textAlign":58},[1526],{"text":1527,"type":106},"Ben Brigden is a Content Marketing Manager at Teamwork.com, where he focuses on making sense of the often messy, always evolving world of project management and work tech. With around 10 years’ experience writing for agencies and SaaS companies, he specialises in turning complex ideas into practical, easy-to-follow content that helps teams work with more clarity (and a little less chaos).",{"type":102,"attrs":1529,"content":1530},{"textAlign":58},[1531],{"text":1532,"type":106},"Ben’s writing blends best-practice advice, workflow guidance, tool reviews, and explanatory guides for project-based and client-service teams. Whether he’s unpacking a project management methodology, comparing two tools that do almost-but-not-quite the same thing, or mapping out a resource-planning process, his goal is simple: help people understand their options, make confident decisions, and build better ways of working.",{"type":156,"attrs":1534,"content":1535},{"level":158,"textAlign":58},[1536],{"text":1537,"type":106,"marks":1538},"Experience",[1539],{"type":109},{"type":102,"attrs":1541,"content":1542},{"textAlign":58},[1543],{"text":1544,"type":106},"Ben started his career in corporate communications, working with clients across tech, finance, and retail. That early experience taught him how to simplify ideas, structure messages clearly, and write for people who don’t have time to wade through jargon.",{"type":102,"attrs":1546,"content":1547},{"textAlign":58},[1548],{"text":1549,"type":106},"He later moved into SaaS, where he developed full-funnel content programs across SEO, demand generation, webinars, and thought leadership. This is where he found his stride: writing content that helps real teams solve real problems — from improving workflows to choosing the right tools for the job.",{"type":102,"attrs":1551,"content":1552},{"textAlign":58},[1553],{"text":1554,"type":106},"At Teamwork.com, he brings all of that experience together. His work sits at the intersection of process, technology, and human behaviour, helping readers navigate everything from the fundamentals of project planning to the newest trends in AI-powered productivity.",{"type":156,"attrs":1556,"content":1557},{"level":158,"textAlign":58},[1558],{"text":1559,"type":106,"marks":1560},"What Ben writes about",[1561],{"type":109},{"type":102,"attrs":1563,"content":1564},{"textAlign":58},[1565],{"text":1566,"type":106},"Ben covers the challenges teams face when juggling clients, deadlines, tools, and competing priorities. His content spans a wide range of topics, including:",{"type":96,"content":1568},[1569,1580,1591,1602,1613],{"type":99,"content":1570},[1571],{"type":102,"attrs":1572,"content":1573},{"textAlign":58},[1574,1578],{"text":1575,"type":106,"marks":1576},"Project management methodologies and workflows: ",[1577],{"type":109},{"text":1579,"type":106},"Guides on the everyday processes that keep teams organized and happy. ",{"type":99,"content":1581},[1582],{"type":102,"attrs":1583,"content":1584},{"textAlign":58},[1585,1589],{"text":1586,"type":106,"marks":1587},"Resource and capacity planning:",[1588],{"type":109},{"text":1590,"type":106}," Practical advice for forecasting workloads, managing availability, and avoiding burnout across busy teams.",{"type":99,"content":1592},[1593],{"type":102,"attrs":1594,"content":1595},{"textAlign":58},[1596,1600],{"text":1597,"type":106,"marks":1598},"Tools and software:",[1599],{"type":109},{"text":1601,"type":106}," In-depth reviews and comparisons of project management tools, productivity software, PSA and MSP software, and other systems teams rely on to get work done.",{"type":99,"content":1603},[1604],{"type":102,"attrs":1605,"content":1606},{"textAlign":58},[1607,1611],{"text":1608,"type":106,"marks":1609},"Client service management and operations: ",[1610],{"type":109},{"text":1612,"type":106},"Advice on onboarding clients, managing communication, improving profitability, and building smooth-running systems that support both teams and clients. ",{"type":99,"content":1614},[1615],{"type":102,"attrs":1616,"content":1617},{"textAlign":58},[1618,1622],{"text":1619,"type":106,"marks":1620},"Leadership and team culture: ",[1621],{"type":109},{"text":1623,"type":106},"Content on leadership, hybrid and remote work, and the behaviours that help teams adapt in an ever-changing environment.",{"type":1625,"content":1626},"blockquote",[1627,1634,1642],{"type":102,"attrs":1628,"content":1629},{"textAlign":58},[1630],{"text":1631,"type":106,"marks":1632},"Ben says...",[1633],{"type":109},{"type":102,"attrs":1635,"content":1636},{"textAlign":58},[1637],{"text":1638,"type":106,"marks":1639},"“The sheer volume of tools, workflows, and advice people face today can leave teams feeling more overwhelmed than empowered. When you’re not sure which processes actually matter or which tools genuinely fit your work, it becomes harder to stay organised, plan effectively, or make confident decisions about how your team operates. Take some time to build your understanding of the systems, tools, and workflows available — there’s plenty of clear, practical guidance on the Teamwork.com blog — and give yourself the confidence to find what truly works for you.”",[1640],{"type":1641},"italic",{"type":102,"attrs":1643},{"textAlign":58},{"id":1645,"alt":55,"name":55,"focus":55,"title":55,"source":55,"filename":1646,"copyright":55,"fieldtype":1499,"meta_data":1647,"is_external_url":61},10570249,"https://a.storyblok.com/f/99519/604x580/009767210e/ben-brigden.jpg",{},[],{"id":55,"url":1650,"linktype":699,"fieldtype":508,"cached_url":1650},"https://uk.linkedin.com/in/bgbrigden","blogAuthor",[],[],"ben-brigden","about/author/ben-brigden",40,[],351765886,"b544f552-334c-47b8-9b36-4c5cd02552a9","2025-12-08T06:29:00.000Z",[],[1663,1700],{"_uid":1664,"links":1665,"title":55,"header":55,"component":1699,"unordered":61},"i-f1e176d1-98f1-46c2-84e4-c2db6f611991",[1666,1671,1675,1679,1683,1687,1691,1695],{"to":1667,"_uid":1668,"title":161,"subItems":1669,"component":1670},"#what-is-an-end-of-project-report","i-cf82bd8b-5822-4841-9c0b-d7c0f5435728",[],"TwTableOfContentsItem",{"to":1672,"_uid":1673,"title":216,"subItems":1674,"component":1670},"#why-skipping-the-closure-report-always-costs-you-twice","i-2448202c-d848-43e0-be0d-1b7b1f280ba6",[],{"to":1676,"_uid":1677,"title":281,"subItems":1678,"component":1670},"#what-every-strong-closure-report-covers","i-087bc4f0-00a6-4ae7-8d23-5ec46f6431d0",[],{"to":1680,"_uid":1681,"title":707,"subItems":1682,"component":1670},"#how-to-write-a-closure-report-that-actually-gets-used","i-dcaa645b-9e70-47cb-83e2-e3b035bfc69f",[],{"to":1684,"_uid":1685,"title":932,"subItems":1686,"component":1670},"#a-closure-report-template-you-can-use-on-your-next-project","i-e6961f7f-fe50-40f0-97e0-358870d77c68",[],{"to":1688,"_uid":1689,"title":1108,"subItems":1690,"component":1670},"#the-five-mistakes-that-turn-closure-reports-into-checkbox-exercises","i-895e2c13-467e-4618-bdd5-e6800dd67f1a",[],{"to":1692,"_uid":1693,"title":1200,"subItems":1694,"component":1670},"#how-we-built-teamwork-com-to-make-closure-reporting-a-five-minute-job","i-f6b8bdda-765b-4f1b-b573-e6ed051279d7",[],{"to":1696,"_uid":1697,"title":1412,"subItems":1698,"component":1670},"#faq","i-afbf90fa-7077-4eb3-b2dc-25deada16e84",[],"TwTableOfContents",{"_uid":1701,"link":1702,"image":1703,"label":1707,"title":1708,"component":1709,"description":1710},"i-924cd108-8741-4b29-827c-527e3b9f079c",{"id":55,"url":698,"linktype":699,"fieldtype":508,"cached_url":698},{"id":1704,"alt":55,"name":55,"focus":55,"title":55,"source":55,"filename":1705,"copyright":55,"fieldtype":1499,"meta_data":1706,"is_external_url":61},13618099,"https://a.storyblok.com/f/99519/601x320/870c8bb72e/product-overview_300x160.png",{},"Get started for free","Get started with Teamwork.com","BlogPostSidebarResourceCta","Master your projects, people, and profits - all in one place.",{"name":1712,"created_at":1713,"published_at":1714,"updated_at":1715,"id":1716,"uuid":1717,"content":1718,"slug":1725,"full_slug":1726,"sort_by_date":58,"position":1727,"tag_list":1728,"is_startpage":61,"parent_id":1729,"meta_data":58,"group_id":1730,"first_published_at":1731,"release_id":58,"lang":65,"path":58,"alternates":1732,"default_full_slug":58,"translated_slugs":58,"_stopResolving":203},"Client management","2023-08-07T22:24:33.573Z","2023-09-26T16:29:16.000Z","2023-09-26T15:31:27.902Z",351785467,"10285051-2bb1-4b40-9da4-6d553ea65559",{"seo":1719,"_uid":1723,"component":1724},{"_uid":1720,"title":1721,"plugin":79,"og_image":55,"og_title":55,"description":1722,"twitter_image":55,"twitter_title":55,"og_description":55,"twitter_description":55},"0533686c-f4d8-4287-aca7-4dae89f35b32","See all client management blogs | Teamwork.com","Find blog 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