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time.","2556ad1e-c532-491f-b1cc-1b8c407f06d2",{"type":83,"content":84},"doc",[85,153,159,165,171,187,210,216,250,262,268,366,378,522,533,543,549,555,561,589,598,612,622,650,659,673,682,710,719,739,753,758,764,769,777,839,844,859,872,883,886,897,903,909,915,922,970,981,984,995,1001,1007,1013,1020,1058,1069,1072,1083,1089,1095,1101,1108,1118,1129,1132,1143,1149,1155,1161,1168,1216,1227,1230,1241,1247,1253,1259,1266,1302,1313,1316,1326,1332,1338,1344,1351,1399,1411,1417,1423,1437,1464,1498,1510,1516,1537,1559,1565,1575,1587,1592,1598,1603,1609,1614,1633,1638,1644,1649],{"type":86,"attrs":87},"blok",{"id":88,"body":89},"ed42da2b-6279-4501-9670-bf418a5275b1",[90],{"_uid":91,"title":92,"content":93,"component":152},"i-1c99ad8f-0b42-461c-b53c-702184bdf6cd","Tracking project profitability: summary & key takeaways",{"type":83,"content":94},[95],{"type":96,"content":97},"bullet_list",[98,112,122,132,142],{"type":99,"content":100},"list_item",[101],{"type":102,"content":103},"paragraph",[104,110],{"text":105,"type":106,"marks":107},"What this software does:","text",[108],{"type":109},"bold",{"text":111,"type":106}," Project profitability tracking software connects time, costs, rates, and budgets so you can see margin on every project while the work is still moving.",{"type":99,"content":113},[114],{"type":102,"content":115},[116,120],{"text":117,"type":106,"marks":118},"Why real time matters:",[119],{"type":109},{"text":121,"type":106}," The tools that win aren't the ones with the prettiest month-end report; they're the ones that flag a slipping margin before it becomes a loss.",{"type":99,"content":123},[124],{"type":102,"content":125},[126,130],{"text":127,"type":106,"marks":128},"Who it's for:",[129],{"type":109},{"text":131,"type":106}," Agencies, consultancies, and IT services teams billing by the hour, fixed fee, or retainer, where a few unbilled hours quietly eat the margin.",{"type":99,"content":133},[134],{"type":102,"content":135},[136,140],{"text":137,"type":106,"marks":138},"What you'll get here:",[139],{"type":109},{"text":141,"type":106}," Seven tools compared on how they actually track profit, with live-scraped pricing and honest limitations.",{"type":99,"content":143},[144],{"type":102,"content":145},[146,150],{"text":147,"type":106,"marks":148},"Our pick for client work:",[149],{"type":109},{"text":151,"type":106}," Teamwork.com ties delivery to dollars in one place, so profitability isn't a spreadsheet you rebuild every month.","storyKeyTakeaways",{"type":102,"attrs":154,"content":156},{"textAlign":58,"key":155},"p-0",[157],{"text":158,"type":106},"Before I joined Teamwork.com, I directed client accounts at agencies, and the most uncomfortable meeting of every month was the profitability review. We'd pull time out of one tool, costs out of another, and rates out of a spreadsheet someone updated when they remembered to. By the time the numbers lined up, the project was already over, and so was any chance to fix it.",{"type":102,"attrs":160,"content":162},{"textAlign":58,"key":161},"p-1",[163],{"text":164,"type":106},"That's the real problem with most \"profitability tracking.\" It tells you what happened after you can't do anything about it. What I kept seeing was teams that were busy, fully booked, and somehow still not profitable, because nobody could see the margin draining until the invoice went out.",{"type":102,"attrs":166,"content":168},{"textAlign":58,"key":167},"p-2",[169],{"text":170,"type":106},"The pattern is common across the client-services teams we work with at Teamwork.com: the money leaks in the gap between doing the work and reporting on it. So I've pulled together seven tools that close that gap, ranked by how well they track profit in real time, not just at close. Here's how they stack up.",{"type":172,"attrs":173,"content":175},"heading",{"level":174,"textAlign":58},2,[176],{"text":177,"type":106,"marks":178},"What is project profitability tracking software?",[179,182,186],{"type":180,"attrs":181},"textStyle",{"color":55},{"type":183,"attrs":184},"anchor",{"id":185},"what-is-project-profitability-tracking-software",{"type":109},{"type":102,"attrs":188,"content":190},{"textAlign":58,"key":189},"p-3",[191,193,208],{"text":192,"type":106},"Project profitability tracking software calculates what a project earns versus what it costs to deliver, then keeps that number live as time gets logged and expenses land. It ties billable and cost rates to tracked hours, compares actuals against the budget, and shows margin by project, client, or role. The math itself is simple, and if you want to go deeper on the cost side, we break down ",{"text":194,"type":106,"marks":195},"tracking project costs step by step",[196],{"type":197,"attrs":198},"link",{"href":199,"uuid":200,"anchor":58,"target":58,"linktype":201,"story":202},"/blog/project-cost-tracking/","dc726f28-b159-4faa-b5d6-f2e7aea3f72f","story",{"name":203,"id":204,"uuid":200,"slug":205,"url":206,"full_slug":206,"_stopResolving":207},"Project cost tracking: 8 steps for tracking costs and expenses",362238122,"project-cost-tracking","blog/project-cost-tracking",true,{"text":209,"type":106},".",{"type":102,"attrs":211,"content":213},{"textAlign":58,"key":212},"p-4",[214],{"text":215,"type":106},"Good software answers the questions that keep operations leaders up at night:",{"type":96,"content":217},[218,226,234,242],{"type":99,"content":219},[220],{"type":102,"attrs":221,"content":223},{"textAlign":58,"key":222},"p-5",[224],{"text":225,"type":106},"Which projects are actually making money, and which are quietly losing it?",{"type":99,"content":227},[228],{"type":102,"attrs":229,"content":231},{"textAlign":58,"key":230},"p-6",[232],{"text":233,"type":106},"Where is margin leaking right now, before the month closes?",{"type":99,"content":235},[236],{"type":102,"attrs":237,"content":239},{"textAlign":58,"key":238},"p-7",[240],{"text":241,"type":106},"Are we on budget on this engagement today, or already over?",{"type":99,"content":243},[244],{"type":102,"attrs":245,"content":247},{"textAlign":58,"key":246},"p-8",[248],{"text":249,"type":106},"Who's over-serviced, under-billed, or sitting on unlogged time?",{"type":172,"attrs":251,"content":252},{"level":174,"textAlign":58},[253],{"text":254,"type":106,"marks":255},"How I reviewed and selected these tools",[256,258,261],{"type":180,"attrs":257},{"color":55},{"type":183,"attrs":259},{"id":260},"how-i-reviewed-and-selected-these-tools",{"type":109},{"type":102,"attrs":263,"content":265},{"textAlign":58,"key":264},"p-9",[266],{"text":267,"type":106},"I picked these tools the way I'd shortlist them for an agency I was running: does it show me margin while I can still protect it? Here's what I weighed.",{"type":96,"content":269},[270,282,294,306,318,330,342,354],{"type":99,"content":271},[272],{"type":102,"attrs":273,"content":275},{"textAlign":58,"key":274},"p-10",[276,280],{"text":277,"type":106,"marks":278},"Real-time budget vs. actual:",[279],{"type":109},{"text":281,"type":106}," Can I see budget burn as time is logged, with alerts before I blow past it, not a report I chase after the fact?",{"type":99,"content":283},[284],{"type":102,"attrs":285,"content":287},{"textAlign":58,"key":286},"p-11",[288,292],{"text":289,"type":106,"marks":290},"Cost and bill rate tracking:",[291],{"type":109},{"text":293,"type":106}," Does it hold both what a person costs and what they bill, so margin is real and not a guess?",{"type":99,"content":295},[296],{"type":102,"attrs":297,"content":299},{"textAlign":58,"key":298},"p-12",[300,304],{"text":301,"type":106,"marks":302},"Profitability dashboards:",[303],{"type":109},{"text":305,"type":106}," Can I see profit by project, client, and role without exporting to a spreadsheet?",{"type":99,"content":307},[308],{"type":102,"attrs":309,"content":311},{"textAlign":58,"key":310},"p-13",[312,316],{"text":313,"type":106,"marks":314},"Utilization tracking:",[315],{"type":109},{"text":317,"type":106}," Does it connect billable utilization to margin, since the two rise and fall together?",{"type":99,"content":319},[320],{"type":102,"attrs":321,"content":323},{"textAlign":58,"key":322},"p-14",[324,328],{"text":325,"type":106,"marks":326},"Billing-model flexibility:",[327],{"type":109},{"text":329,"type":106}," Does it handle fixed fee, time and materials, and retainers, because client work is rarely just one?",{"type":99,"content":331},[332],{"type":102,"attrs":333,"content":335},{"textAlign":58,"key":334},"p-15",[336,340],{"text":337,"type":106,"marks":338},"Accounting integrations:",[339],{"type":109},{"text":341,"type":106}," Does it push clean data to QuickBooks, Xero, or NetSuite instead of forcing double entry?",{"type":99,"content":343},[344],{"type":102,"attrs":345,"content":347},{"textAlign":58,"key":346},"p-16",[348,352],{"text":349,"type":106,"marks":350},"Fit for client work:",[351],{"type":109},{"text":353,"type":106}," Is it built for billable project teams, or a generic tool with finance bolted on?",{"type":99,"content":355},[356],{"type":102,"attrs":357,"content":359},{"textAlign":58,"key":358},"p-17",[360,364],{"text":361,"type":106,"marks":362},"Value for money:",[363],{"type":109},{"text":365,"type":106}," Does the price match the depth, especially once you add the seats you actually need?",{"type":172,"attrs":367,"content":368},{"level":174,"textAlign":58},[369],{"text":370,"type":106,"marks":371},"Quick glance: the 7 best project profitability tracking tools",[372,374,377],{"type":180,"attrs":373},{"color":55},{"type":183,"attrs":375},{"id":376},"quick-glance-the-7-best-project-profitability-tracking-tools",{"type":109},{"type":86,"attrs":379},{"id":380,"body":381},"c21a83e6-f70a-4350-bac4-791d3993440c",[382],{"_uid":383,"title":384,"header":385,"padding":400,"component":401,"categories":402,"withHeaderPrice":61},"i-8cceeba6-b5a8-4040-85a2-a7c6879a39d4","Tool",[386,392,396],{"_uid":387,"price":55,"title":388,"ctaLink":389,"ctaLabel":55,"subtitle":55,"component":391,"highlighted":61},"i-81679066-b32e-425d-bbf5-916ceeb02149","Best for",{"id":55,"url":55,"linktype":201,"fieldtype":390,"cached_url":55},"multilink","TwComparisonHeaderItem",{"_uid":393,"price":55,"title":394,"ctaLink":395,"ctaLabel":55,"subtitle":55,"component":391,"highlighted":61},"i-9cfb01a9-6908-445e-bfdc-a103fe22fb51","Key features",{"id":55,"url":55,"linktype":201,"fieldtype":390,"cached_url":55},{"_uid":397,"price":55,"title":398,"ctaLink":399,"ctaLabel":55,"subtitle":55,"component":391,"highlighted":61},"i-ff18b0d7-dff5-4149-be2e-f32d0b475d9e","Pricing (starting)",{"id":55,"url":55,"linktype":201,"fieldtype":390,"cached_url":55},"pb-0","TwComparisonSection",[403],{"_uid":404,"rows":405,"text":55,"title":55,"component":521},"i-d35eced6-bdc4-404c-ae60-299b9d7a7594",[406,425,441,457,473,489,505],{"_uid":407,"cols":408,"header":419,"component":424},"i-fa917c26-7c6f-489b-9fa6-b6e918125bc6",[409,413,416],{"_uid":410,"icon":55,"text":411,"component":412},"i-6a2a8c6f-39c0-4f5f-9795-fe9cb7ae20ef","Client-work teams tracking margin live","TwComparisonColItem",{"_uid":414,"icon":55,"text":415,"component":412},"i-eeb00677-114c-46bb-b089-8ea1c0a3d88d","Budget alerts, cost & margin tracking, utilization, AI Forecaster",{"_uid":417,"icon":55,"text":418,"component":412},"i-5d2cb839-3b0e-4aa7-98b8-01381b51fedf","Free; 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You can set a project budget, then watch actual time and cost land against your original quote, which makes scoping conversations with clients far less awkward because you're working from data, not memory. Margin and markup tracking carries through to invoices, so the number you quote and the number you bill stay connected. For agencies juggling many small engagements, that end-to-end thread is the draw.",{"type":102,"attrs":910,"content":912},{"textAlign":58,"key":911},"p-45",[913],{"text":914,"type":106},"The trade-off is depth over simplicity. Scoro is a lot of platform, and smaller teams often feel they're paying for modules they won't touch for a while. 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You set cost and bill rates per person or role, and Productive tracks profit as time gets logged against a budget, so you can see which services and which clients actually carry your margin. Its higher tier adds revenue forecasting and a scenario builder, which is genuinely useful when you're deciding whether to hire ahead of a pipeline or wait. For a growing agency that wants profit and people planning in one tool, it's a strong fit.",{"type":102,"attrs":1008,"content":1010},{"textAlign":58,"key":1009},"p-55",[1011],{"text":1012,"type":106},"The main limitation is that the features you'll likely want for real margin control, like advanced forecasting, sit on the upper plans, so the effective price climbs as your needs deepen.",{"type":102,"attrs":1014,"content":1016},{"textAlign":58,"key":1015},"p-56",[1017],{"text":774,"type":106,"marks":1018},[1019],{"type":109},{"type":96,"content":1021},[1022,1034,1046],{"type":99,"content":1023},[1024],{"type":102,"attrs":1025,"content":1027},{"textAlign":58,"key":1026},"p-57",[1028,1032],{"text":1029,"type":106,"marks":1030},"Essential:",[1031],{"type":109},{"text":1033,"type":106}," $10/user/month (billed yearly, minimum 3 seats)",{"type":99,"content":1035},[1036],{"type":102,"attrs":1037,"content":1039},{"textAlign":58,"key":1038},"p-58",[1040,1044],{"text":1041,"type":106,"marks":1042},"Professional:",[1043],{"type":109},{"text":1045,"type":106}," $25/user/month (billed yearly)",{"type":99,"content":1047},[1048],{"type":102,"attrs":1049,"content":1051},{"textAlign":58,"key":1050},"p-59",[1052,1056],{"text":1053,"type":106,"marks":1054},"Ultimate:",[1055],{"type":109},{"text":1057,"type":106}," $33/user/month (billed yearly; revenue forecasting and scenario builder live here)",{"type":172,"attrs":1059,"content":1060},{"level":174,"textAlign":58},[1061],{"text":472,"type":106,"marks":1062},[1063,1065,1068],{"type":180,"attrs":1064},{"color":55},{"type":183,"attrs":1066},{"id":1067},"kantata",{"type":109},{"type":102,"attrs":1070},{"textAlign":58,"key":1071},"p-60",{"type":102,"attrs":1073,"content":1075},{"textAlign":58,"key":1074},"p-61",[1076],{"type":538,"attrs":1077},{"id":58,"alt":1078,"src":1079,"title":1080,"source":1081,"copyright":55,"meta_data":1082},"Kantata Insights margin and cost dashboard with project budgets, cost to date, and margin percentage","https://a.storyblok.com/f/99519/0x0/1879ffb2d0/inline-image.jpg","Source: Kantata","https://knowledge.kantata.com/hc/en-us/articles/360040257533-Insights-Classic-Margin-Cost-Dashboard",{"alt":1078,"title":1080,"source":1081,"copyright":55},{"type":102,"attrs":1084,"content":1086},{"textAlign":58,"key":1085},"p-62",[1087],{"text":1088,"type":106},"Kantata (formerly Mavenlink) is a purpose-built professional services automation platform aimed at larger services organizations that need resource management and financials working as one system.",{"type":102,"attrs":1090,"content":1092},{"textAlign":58,"key":1091},"p-63",[1093],{"text":1094,"type":106},"Its real strength is financial depth at scale. Kantata connects resource forecasting to margin, so a services org running hundreds of consultants can model utilization, revenue, and profitability together and spot cost leakage across a whole portfolio. That's a serious capability if you're operating at that size and complexity, and it's why enterprise services firms shortlist it.",{"type":102,"attrs":1096,"content":1098},{"textAlign":58,"key":1097},"p-64",[1099],{"text":1100,"type":106},"The flip side is weight. Kantata is built for bigger operations, so smaller agencies often find it heavier than they need, and onboarding takes real effort. Pricing isn't public, which tells you where it's aimed.",{"type":102,"attrs":1102,"content":1104},{"textAlign":58,"key":1103},"p-65",[1105],{"text":774,"type":106,"marks":1106},[1107],{"type":109},{"type":96,"content":1109},[1110],{"type":99,"content":1111},[1112],{"type":102,"attrs":1113,"content":1115},{"textAlign":58,"key":1114},"p-66",[1116],{"text":1117,"type":106},"Pricing available on request (tailored to company size)",{"type":172,"attrs":1119,"content":1120},{"level":174,"textAlign":58},[1121],{"text":488,"type":106,"marks":1122},[1123,1125,1128],{"type":180,"attrs":1124},{"color":55},{"type":183,"attrs":1126},{"id":1127},"rocketlane",{"type":109},{"type":102,"attrs":1130},{"textAlign":58,"key":1131},"p-67",{"type":102,"attrs":1133,"content":1135},{"textAlign":58,"key":1134},"p-68",[1136],{"type":538,"attrs":1137},{"id":58,"alt":1138,"src":1139,"title":1140,"source":1141,"copyright":55,"meta_data":1142},"Rocketlane project financials view showing revenue, cost, and margin with a trend chart","https://a.storyblok.com/f/99519/0x0/c4d0a04ffd/6a1e90a22351abeae75ce4bf_see-20margin-20risk-20while-20the-20project-20is-20still-20running.webp","Source: Rocketlane","https://www.rocketlane.com/project-management-process",{"alt":1138,"title":1140,"source":1141,"copyright":55},{"type":102,"attrs":1144,"content":1146},{"textAlign":58,"key":1145},"p-69",[1147],{"text":1148,"type":106},"Rocketlane started in client onboarding and implementation, and it's grown into a professional services platform where delivery, client experience, and financials share one view.",{"type":102,"attrs":1150,"content":1152},{"textAlign":58,"key":1151},"p-70",[1153],{"text":1154,"type":106},"The feature worth calling out is how tightly it links project delivery to margin. Once you're on the plan that includes financial management, you get rate cards, budget tracking, a project profitability report, and revenue recognition sitting right next to the client-facing project. For teams that live in onboarding and want to see whether each implementation is actually profitable, that combination is genuinely useful.",{"type":102,"attrs":1156,"content":1158},{"textAlign":58,"key":1157},"p-71",[1159],{"text":1160,"type":106},"The catch is that margins and the profitability report only appear on the Premium tier and above, so you can't sample real profitability tracking on the entry plans. There's also a five-member minimum.",{"type":102,"attrs":1162,"content":1164},{"textAlign":58,"key":1163},"p-72",[1165],{"text":774,"type":106,"marks":1166},[1167],{"type":109},{"type":96,"content":1169},[1170,1181,1193,1205],{"type":99,"content":1171},[1172],{"type":102,"attrs":1173,"content":1175},{"textAlign":58,"key":1174},"p-73",[1176,1179],{"text":1029,"type":106,"marks":1177},[1178],{"type":109},{"text":1180,"type":106}," $19/team member/month (billed annually, minimum 5 members)",{"type":99,"content":1182},[1183],{"type":102,"attrs":1184,"content":1186},{"textAlign":58,"key":1185},"p-74",[1187,1191],{"text":1188,"type":106,"marks":1189},"Standard:",[1190],{"type":109},{"text":1192,"type":106}," $49/team member/month (billed annually)",{"type":99,"content":1194},[1195],{"type":102,"attrs":1196,"content":1198},{"textAlign":58,"key":1197},"p-75",[1199,1203],{"text":1200,"type":106,"marks":1201},"Premium:",[1202],{"type":109},{"text":1204,"type":106}," $69/team member/month (billed annually; margins and the project profitability report start here)",{"type":99,"content":1206},[1207],{"type":102,"attrs":1208,"content":1210},{"textAlign":58,"key":1209},"p-76",[1211,1214],{"text":834,"type":106,"marks":1212},[1213],{"type":109},{"text":1215,"type":106}," $99/team member/month (billed annually)",{"type":172,"attrs":1217,"content":1218},{"level":174,"textAlign":58},[1219],{"text":504,"type":106,"marks":1220},[1221,1223,1226],{"type":180,"attrs":1222},{"color":55},{"type":183,"attrs":1224},{"id":1225},"harvest",{"type":109},{"type":102,"attrs":1228},{"textAlign":58,"key":1229},"p-77",{"type":102,"attrs":1231,"content":1233},{"textAlign":58,"key":1232},"p-78",[1234],{"type":538,"attrs":1235},{"id":58,"alt":1236,"src":1237,"title":1238,"source":1239,"copyright":55,"meta_data":1240},"Harvest project detail screen with hours vs budget, budget remaining, and internal costs","https://a.storyblok.com/f/99519/0x0/a8b24173c7/screenshot-features-projects.png","Source: Harvest","https://www.getharvest.com/features",{"alt":1236,"title":1238,"source":1239,"copyright":55},{"type":102,"attrs":1242,"content":1244},{"textAlign":58,"key":1243},"p-79",[1245],{"text":1246,"type":106},"Harvest is the tool I'd point a smaller team to when they're moving from spreadsheets and want the shortest path from tracked time to a profit number.",{"type":102,"attrs":1248,"content":1250},{"textAlign":58,"key":1249},"p-80",[1251],{"text":1252,"type":106},"Its strength is simplicity done well. You set billable and cost rates, your team logs time with genuinely easy timers, and profitability reporting shows margin by client, project, task, or team. It supports both time-and-materials and fixed-fee work, and it plays nicely with QuickBooks, Xero, and Stripe, so the accounting side stays clean. For a lean team that wants profit visibility without a heavy rollout, Harvest is hard to beat on ease of use.",{"type":102,"attrs":1254,"content":1256},{"textAlign":58,"key":1255},"p-81",[1257],{"text":1258,"type":106},"Where it runs out of room is depth. Profitability reporting sits only on the Enterprise plan, and Harvest is light on resource forecasting and scenario planning, so fast-scaling teams often outgrow it. Additionally, some long-time customers have reporting steep renewal increases since the pricing moved to usage-based \"Flex\" billing.",{"type":102,"attrs":1260,"content":1262},{"textAlign":58,"key":1261},"p-82",[1263],{"text":774,"type":106,"marks":1264},[1265],{"type":109},{"type":96,"content":1267},[1268,1279,1291],{"type":99,"content":1269},[1270],{"type":102,"attrs":1271,"content":1273},{"textAlign":58,"key":1272},"p-83",[1274,1277],{"text":786,"type":106,"marks":1275},[1276],{"type":109},{"text":1278,"type":106}," $0 (1 seat, 2 projects)",{"type":99,"content":1280},[1281],{"type":102,"attrs":1282,"content":1284},{"textAlign":58,"key":1283},"p-84",[1285,1289],{"text":1286,"type":106,"marks":1287},"Teams:",[1288],{"type":109},{"text":1290,"type":106}," $9/seat/month (billed annually)",{"type":99,"content":1292},[1293],{"type":102,"attrs":1294,"content":1296},{"textAlign":58,"key":1295},"p-85",[1297,1300],{"text":834,"type":106,"marks":1298},[1299],{"type":109},{"text":1301,"type":106}," $14/seat/month (billed annually; profitability reporting is included here)",{"type":172,"attrs":1303,"content":1304},{"level":174,"textAlign":58},[1305],{"text":520,"type":106,"marks":1306},[1307,1309,1312],{"type":180,"attrs":1308},{"color":55},{"type":183,"attrs":1310},{"id":1311},"bigtime",{"type":109},{"type":102,"attrs":1314},{"textAlign":58,"key":1315},"p-86",{"type":102,"attrs":1317,"content":1319},{"textAlign":58,"key":1318},"p-87",[1320],{"type":538,"attrs":1321},{"id":1322,"alt":55,"src":1323,"title":1324,"source":55,"copyright":55,"meta_data":1325},10892764,"https://a.storyblok.com/f/99519/1082x623/ee70d2638f/bigtime_time_sheet_example.png","Source: BigTime",{"alt":55,"title":1324,"source":55,"copyright":55},{"type":102,"attrs":1327,"content":1329},{"textAlign":58,"key":1328},"p-88",[1330],{"text":1331,"type":106},"BigTime is a professional services platform focused on the billing engine: time, expenses, rates, and invoicing feeding project margin.",{"type":102,"attrs":1333,"content":1335},{"textAlign":58,"key":1334},"p-89",[1336],{"text":1337,"type":106},"The standout is rate and cost management tied to billing. On its Premier tier, BigTime handles custom cost and rate management, project budgeting, and margin tracking, with multi-currency invoicing for firms working across borders. Its resource management module can also model profitability scenarios based on how you allocate people, which helps firms decide where their margin actually comes from. For billing-heavy consultancies, that focus pays off.",{"type":102,"attrs":1339,"content":1341},{"textAlign":58,"key":1340},"p-90",[1342],{"text":1343,"type":106},"The limitation is transparency and access: only the entry Essentials plan lists a public price, and the cost and margin features you'll want sit on Premier, where you'll need to talk to sales for a number.",{"type":102,"attrs":1345,"content":1347},{"textAlign":58,"key":1346},"p-91",[1348],{"text":774,"type":106,"marks":1349},[1350],{"type":109},{"type":96,"content":1352},[1353,1365,1377,1389],{"type":99,"content":1354},[1355],{"type":102,"attrs":1356,"content":1358},{"textAlign":58,"key":1357},"p-92",[1359,1363],{"text":1360,"type":106,"marks":1361},"Essentials:",[1362],{"type":109},{"text":1364,"type":106}," $20/user/month (starting price)",{"type":99,"content":1366},[1367],{"type":102,"attrs":1368,"content":1370},{"textAlign":58,"key":1369},"p-93",[1371,1375],{"text":1372,"type":106,"marks":1373},"Advanced:",[1374],{"type":109},{"text":1376,"type":106}," pricing available on request",{"type":99,"content":1378},[1379],{"type":102,"attrs":1380,"content":1382},{"textAlign":58,"key":1381},"p-94",[1383,1387],{"text":1384,"type":106,"marks":1385},"Premier:",[1386],{"type":109},{"text":1388,"type":106}," pricing available on request (custom cost and rate management, project budgeting, and margin tracking live here)",{"type":99,"content":1390},[1391],{"type":102,"attrs":1392,"content":1394},{"textAlign":58,"key":1393},"p-95",[1395,1398],{"text":834,"type":106,"marks":1396},[1397],{"type":109},{"text":1376,"type":106},{"type":172,"attrs":1400,"content":1401},{"level":174,"textAlign":58},[1402],{"text":1403,"type":106,"marks":1404},"Real-time profitability tracking vs. month-end guesswork",[1405,1407,1410],{"type":180,"attrs":1406},{"color":55},{"type":183,"attrs":1408},{"id":1409},"real-time-profitability-tracking-vs-month-end-guesswork",{"type":109},{"type":102,"attrs":1412,"content":1414},{"textAlign":58,"key":1413},"p-96",[1415],{"text":1416,"type":106},"Most profitability problems aren't math problems, they're timing problems. Traditional tracking is a rear-view mirror: time and costs get pulled together after the project closes, reconciled in a spreadsheet, and reviewed in a meeting where everyone nods at a loss nobody can undo. By then the scope has crept, the hours are spent, and the margin's gone.",{"type":102,"attrs":1418,"content":1420},{"textAlign":58,"key":1419},"p-97",[1421],{"text":1422,"type":106},"Real-time tracking flips the order. When time, rates, and budgets live in one system, margin updates as the work happens, and alerts fire while you can still shift resources, renegotiate scope, or pause non-billable drift. The difference isn't a nicer report; it's the chance to act.",{"type":102,"attrs":1424,"content":1426},{"textAlign":58,"key":1425},"p-98",[1427,1429,1436],{"text":1428,"type":106},"AI sharpens that edge further. Instead of waiting for actuals, the AI Forecaster predicts a project's profitability from historical revenue and cost data, so you can flag a thin-margin engagement before you even staff it. That's forecasting as a working tool, not a quarterly ritual, and you can see how we've built it into the platform over on ",{"text":1430,"type":106,"marks":1431},"TeamworkAI",[1432],{"type":197,"attrs":1433},{"href":1434,"uuid":1435,"anchor":58,"target":58,"linktype":201},"/ai/","8e364612-6019-4bc6-80a2-b00b6483c3f3",{"text":209,"type":106},{"type":86,"attrs":1438},{"id":1439,"body":1440},"62b95904-7b72-44fa-ad29-6f777b57ac13",[1441],{"_uid":1442,"title":1443,"content":1444,"component":152},"i-307be2fd-4b20-4388-ab89-66c0243408a6","Data point",{"type":83,"content":1445},[1446],{"type":102,"content":1447},[1448,1450,1462],{"text":1449,"type":106},"In recent Teamwork.com research, 66% of senior leaders said clients are now more demanding but less willing to pay, which makes ",{"text":1451,"type":106,"marks":1452},"protecting margin on every project",[1453],{"type":197,"attrs":1454},{"href":1455,"uuid":1456,"anchor":58,"target":58,"linktype":201,"story":1457},"/2026-strategic-shifts/value-beyond-price/","dfe85e14-330e-4444-8208-8792ac8896a8",{"name":1458,"id":1459,"uuid":1456,"slug":1460,"url":1461,"full_slug":1461,"_stopResolving":207},"How to prove value beyond price",148454131365898,"value-beyond-price","2026-strategic-shifts/value-beyond-price",{"text":1463,"type":106}," a survival skill, not a nice-to-have.",{"type":102,"attrs":1465,"content":1467},{"textAlign":58,"key":1466},"p-99",[1468,1470,1482,1484,1496],{"text":1469,"type":106},"The takeaway is simple: choose the tool that shows you margin while you can still change it. Utilization and profit move together, so if you want to pressure-test your numbers, our ",{"text":1471,"type":106,"marks":1472},"billable utilization rate calculator",[1473],{"type":197,"attrs":1474},{"href":1475,"uuid":1476,"anchor":58,"target":58,"linktype":201,"story":1477},"/resources/calculators/billable-utilization-rate/","931a7a08-9356-40b1-85ac-d0b408a91fb5",{"name":1478,"id":1479,"uuid":1476,"slug":1480,"url":1481,"full_slug":1481,"_stopResolving":207},"Billable Utilization Rate Calculator",686119504,"billable-utilization-rate","resources/calculators/billable-utilization-rate",{"text":1483,"type":106}," is a quick place to start, and our guide to the ",{"text":1485,"type":106,"marks":1486},"profitability metrics agencies should track",[1487],{"type":197,"attrs":1488},{"href":1489,"uuid":1490,"anchor":58,"target":58,"linktype":201,"story":1491},"/blog/project-profitability-metrics-agency-should-track/","29c86fa2-37b5-43c6-b4a3-cd990e6d104c",{"name":1492,"id":1493,"uuid":1490,"slug":1494,"url":1495,"full_slug":1495,"_stopResolving":207},"Project profitability metrics every agency should track",174230076650030,"project-profitability-metrics-agency-should-track","blog/project-profitability-metrics-agency-should-track",{"text":1497,"type":106}," covers the KPIs worth watching.",{"type":172,"attrs":1499,"content":1500},{"level":174,"textAlign":58},[1501],{"text":1502,"type":106,"marks":1503},"Why Teamwork.com stands out for tracking project profitability",[1504,1506,1509],{"type":180,"attrs":1505},{"color":55},{"type":183,"attrs":1507},{"id":1508},"why-teamwork-com-stands-out-for-tracking-project-profitability",{"type":109},{"type":102,"attrs":1511,"content":1513},{"textAlign":58,"key":1512},"p-100",[1514],{"text":1515,"type":106},"Every tool on this list can report on profit. What sets Teamwork.com apart is that it was built for the messy reality of client work, where plans change, requests land late, and margin still has to hold. Because time, budgets, resourcing, and reporting share one platform, profitability isn't stitched together from exports, it's just there.",{"type":102,"attrs":1517,"content":1519},{"textAlign":58,"key":1518},"p-101",[1520,1522,1535],{"text":1521,"type":106},"That matters most when scope shifts. Set billable and cost rates, add a budget, and you get a live view with alerts before overspending becomes a problem, whether you bill fixed fee, time and materials, or retainer. Utilization reporting ties directly to margin, so you can see who's over-serviced or under-billed and rebalance before it costs you. If you want the wider picture, our ",{"text":1523,"type":106,"marks":1524},"reporting and resource management",[1525],{"type":197,"attrs":1526},{"href":1527,"uuid":1528,"anchor":58,"target":58,"linktype":201,"story":1529},"/product/resource-management/","bf6bac2f-92f1-4d92-9a33-4c8c76ee1f2a",{"name":1530,"id":1531,"uuid":1528,"slug":1532,"url":1533,"full_slug":1534,"_stopResolving":207},"Resource Management",658892401,"resource-management","resource-management/","product/resource-management",{"text":1536,"type":106}," tools connect capacity to profit in the same view.",{"type":102,"attrs":1538,"content":1540},{"textAlign":58,"key":1539},"p-102",[1541,1543,1557],{"text":1542,"type":106},"Then there's the AI layer, built where it counts rather than bolted on. The AI Forecaster predicts margin before work starts, and ",{"text":1544,"type":106,"marks":1545},"AI Teammates",[1546],{"type":197,"attrs":1547},{"href":1548,"uuid":1549,"anchor":58,"target":1550,"linktype":201,"story":1551},"/ai/teammates/","424794ee-4c09-4b13-a425-86dc36956d7e","_self",{"name":1552,"id":1553,"uuid":1549,"slug":1554,"url":1555,"full_slug":1556,"_stopResolving":207},"Teammates",113737936788849,"teammates","teammates/","ai/teammates",{"text":1558,"type":106}," take the admin off your plate, so your project managers spend their time on judgment calls, not chasing timesheets. For teams under pressure to prove value, that combination of live data and forward-looking forecasting is what turns profitability from a report into a habit.",{"type":102,"attrs":1560,"content":1562},{"textAlign":58,"key":1561},"p-103",[1563],{"text":1564,"type":106},"I'm biased, of course, but I've sat on both sides of this: the account director piecing numbers together after the fact, and now the team building the tools that make that unnecessary. If you protect margin while the work is live, everything downstream gets easier.",{"type":86,"attrs":1566},{"id":1567,"body":1568},"3102fc9c-d986-4dc8-b256-39c1825a25c9",[1569],{"_uid":1570,"text":1571,"ctaLink":1572,"ctaLabel":869,"component":1573,"openInNewTab":61,"backgroundColor":1574},"i-4e4a0b32-a8a0-4a25-84a2-69ff7ab8d194","See time, budgets, and profit on every client project in one platform.",{"id":55,"url":868,"linktype":856,"fieldtype":390,"cached_url":868},"storyBannerCta","purple",{"type":172,"attrs":1576,"content":1577},{"level":174,"textAlign":58},[1578],{"text":1579,"type":106,"marks":1580},"FAQs about tracking project profitability",[1581,1583,1586],{"type":180,"attrs":1582},{"color":55},{"type":183,"attrs":1584},{"id":1585},"faqs-about-tracking-project-profitability",{"type":109},{"type":172,"attrs":1588,"content":1589},{"level":557,"textAlign":58},[1590],{"text":1591,"type":106},"How Do I Track Project Profitability In Real Time?",{"type":102,"attrs":1593,"content":1595},{"textAlign":58,"key":1594},"p-104",[1596],{"text":1597,"type":106},"Use software that ties billable and cost rates to logged time and updates margin as work happens, rather than at month-end. Set a budget, turn on threshold alerts, and watch actuals land against your plan. When time tracking, budgets, and reporting share one system, profitability updates live, so you can act on a slipping margin instead of just documenting it later.",{"type":172,"attrs":1599,"content":1600},{"level":557,"textAlign":58},[1601],{"text":1602,"type":106},"What Features Should Project Profitability Software Have?",{"type":102,"attrs":1604,"content":1606},{"textAlign":58,"key":1605},"p-105",[1607],{"text":1608,"type":106},"Look for real-time budget versus actual tracking, both billable and cost rates, margin dashboards by project and client, utilization reporting, and support for fixed-fee, time-and-materials, and retainer billing. Accounting integrations matter too, so data flows to your books without double entry. The best tools also forecast margin before work starts, not just report it after.",{"type":172,"attrs":1610,"content":1611},{"level":557,"textAlign":58},[1612],{"text":1613,"type":106},"How Is Project Profitability Calculated?",{"type":102,"attrs":1615,"content":1617},{"textAlign":58,"key":1616},"p-106",[1618,1620,1632],{"text":1619,"type":106},"At its simplest, project profitability is revenue minus the cost of delivering the work, expressed as a margin percentage. Costs include labor at each person's cost rate, plus expenses. The trick is keeping it live rather than reconciling after close. We walk through the formulas, gross versus net margin, and worked examples in our ",{"text":1621,"type":106,"marks":1622},"guide to calculating project profitability",[1623],{"type":197,"attrs":1624},{"href":1625,"uuid":1626,"anchor":58,"target":58,"linktype":201,"story":1627},"/blog/project-profitability/","aac3cb9a-d70c-4778-86d2-2ae43ca7a228",{"name":1628,"id":1629,"uuid":1626,"slug":1630,"url":1631,"full_slug":1631,"_stopResolving":207},"Learn how to calculate and improve project profitability with Teamwork.com ",582870753,"project-profitability","blog/project-profitability",{"text":209,"type":106},{"type":172,"attrs":1634,"content":1635},{"level":557,"textAlign":58},[1636],{"text":1637,"type":106},"Does Billing Model Change How I Track Profitability?",{"type":102,"attrs":1639,"content":1641},{"textAlign":58,"key":1640},"p-107",[1642],{"text":1643,"type":106},"Yes. Fixed-fee work needs tight scope and budget-burn tracking, since overruns come straight out of your margin. Time and materials shifts the focus to accurate time capture and rate realization. Retainers need over and underspend to balance across periods. The strongest tools support all three, so your margin view stays accurate no matter how a given client is billed.",{"type":172,"attrs":1645,"content":1646},{"level":557,"textAlign":58},[1647],{"text":1648,"type":106},"What's The Best Profitability Software For Agencies Vs. Enterprises?",{"type":102,"attrs":1650,"content":1652},{"textAlign":58,"key":1651},"p-108",[1653],{"text":1654,"type":106},"Agencies usually want profit, resourcing, and billing in one approachable platform, which is where Teamwork.com, Productive, and Harvest fit well. Larger enterprises with hundreds of billable staff often need the deeper PSA financials of Kantata or BigTime. The honest answer is to match the tool to how you bill and how complex your portfolio is, then confirm it tracks margin in real time.",{"id":1656,"alt":1657,"filename":1658,"fieldtype":1659},196605361868417,"Teamwork.com dashboard showing a project profitability card, budget breakdown, and billable versus non-billable time","//a.storyblok.com/f/99519/0x0/67f220589b/blog-hero-dashboard-reporting.png","asset","7 best software for tracking project profitability (2026)",{"name":1662,"created_at":1663,"published_at":1664,"updated_at":1665,"id":1666,"uuid":1667,"content":1668,"slug":1812,"full_slug":1813,"sort_by_date":58,"position":1814,"tag_list":1815,"is_startpage":61,"parent_id":1816,"meta_data":58,"group_id":1817,"first_published_at":1818,"release_id":58,"lang":65,"path":58,"alternates":1819,"default_full_slug":58,"translated_slugs":58,"_stopResolving":207},"Ben Brigden","2023-08-07T20:54:44.436Z","2026-03-16T15:28:04.143Z","2026-03-16T15:28:04.160Z",351765920,"7feda4fe-0d79-45ab-ba89-1e177b0005d9",{"bio":1669,"seo":1670,"_uid":1673,"body":1674,"name":1662,"role":1672,"picture":1802,"sidebar":1806,"linkedin":1807,"component":1809,"afterArticles":1810,"beforeArticles":1811},"Ben is a Content Marketing Manager at Teamwork.com. He’s spent the past 10 years writing for agencies and SaaS companies, mostly about tech, tools, and smarter ways to work. He loves breaking down trends, sharing hacks, and helping to make work life a bit less chaotic.",{"_uid":1671,"title":1672,"plugin":79,"og_image":55,"og_title":55,"description":1669,"og_image_type":55,"twitter_image":55,"twitter_title":55,"og_description":55,"twitter_description":55},"459d5f87-86b8-4a1d-a690-e3dd2f51c723","Content Marketing Manager","28f18d93-79f5-4a41-a7af-4f885059fed1",{"type":83,"content":1675},[1676,1683,1688,1693,1700,1705,1710,1715,1722,1727,1784],{"type":172,"attrs":1677,"content":1678},{"level":174,"textAlign":58},[1679],{"text":1680,"type":106,"marks":1681},"About Ben",[1682],{"type":109},{"type":102,"attrs":1684,"content":1685},{"textAlign":58},[1686],{"text":1687,"type":106},"Ben Brigden is a Content Marketing Manager at Teamwork.com, where he focuses on making sense of the often messy, always evolving world of project management and work tech. With around 10 years’ experience writing for agencies and SaaS companies, he specialises in turning complex ideas into practical, easy-to-follow content that helps teams work with more clarity (and a little less chaos).",{"type":102,"attrs":1689,"content":1690},{"textAlign":58},[1691],{"text":1692,"type":106},"Ben’s writing blends best-practice advice, workflow guidance, tool reviews, and explanatory guides for project-based and client-service teams. Whether he’s unpacking a project management methodology, comparing two tools that do almost-but-not-quite the same thing, or mapping out a resource-planning process, his goal is simple: help people understand their options, make confident decisions, and build better ways of working.",{"type":172,"attrs":1694,"content":1695},{"level":174,"textAlign":58},[1696],{"text":1697,"type":106,"marks":1698},"Experience",[1699],{"type":109},{"type":102,"attrs":1701,"content":1702},{"textAlign":58},[1703],{"text":1704,"type":106},"Ben started his career in corporate communications, working with clients across tech, finance, and retail. That early experience taught him how to simplify ideas, structure messages clearly, and write for people who don’t have time to wade through jargon.",{"type":102,"attrs":1706,"content":1707},{"textAlign":58},[1708],{"text":1709,"type":106},"He later moved into SaaS, where he developed full-funnel content programs across SEO, demand generation, webinars, and thought leadership. This is where he found his stride: writing content that helps real teams solve real problems — from improving workflows to choosing the right tools for the job.",{"type":102,"attrs":1711,"content":1712},{"textAlign":58},[1713],{"text":1714,"type":106},"At Teamwork.com, he brings all of that experience together. His work sits at the intersection of process, technology, and human behaviour, helping readers navigate everything from the fundamentals of project planning to the newest trends in AI-powered productivity.",{"type":172,"attrs":1716,"content":1717},{"level":174,"textAlign":58},[1718],{"text":1719,"type":106,"marks":1720},"What Ben writes about",[1721],{"type":109},{"type":102,"attrs":1723,"content":1724},{"textAlign":58},[1725],{"text":1726,"type":106},"Ben covers the challenges teams face when juggling clients, deadlines, tools, and competing priorities. His content spans a wide range of topics, including:",{"type":96,"content":1728},[1729,1740,1751,1762,1773],{"type":99,"content":1730},[1731],{"type":102,"attrs":1732,"content":1733},{"textAlign":58},[1734,1738],{"text":1735,"type":106,"marks":1736},"Project management methodologies and workflows: ",[1737],{"type":109},{"text":1739,"type":106},"Guides on the everyday processes that keep teams organized and happy. ",{"type":99,"content":1741},[1742],{"type":102,"attrs":1743,"content":1744},{"textAlign":58},[1745,1749],{"text":1746,"type":106,"marks":1747},"Resource and capacity planning:",[1748],{"type":109},{"text":1750,"type":106}," Practical advice for forecasting workloads, managing availability, and avoiding burnout across busy teams.",{"type":99,"content":1752},[1753],{"type":102,"attrs":1754,"content":1755},{"textAlign":58},[1756,1760],{"text":1757,"type":106,"marks":1758},"Tools and software:",[1759],{"type":109},{"text":1761,"type":106}," In-depth reviews and comparisons of project management tools, productivity software, PSA and MSP software, and other systems teams rely on to get work done.",{"type":99,"content":1763},[1764],{"type":102,"attrs":1765,"content":1766},{"textAlign":58},[1767,1771],{"text":1768,"type":106,"marks":1769},"Client service management and operations: ",[1770],{"type":109},{"text":1772,"type":106},"Advice on onboarding clients, managing communication, improving profitability, and building smooth-running systems that support both teams and clients. ",{"type":99,"content":1774},[1775],{"type":102,"attrs":1776,"content":1777},{"textAlign":58},[1778,1782],{"text":1779,"type":106,"marks":1780},"Leadership and team culture: ",[1781],{"type":109},{"text":1783,"type":106},"Content on leadership, hybrid and remote work, and the behaviours that help teams adapt in an ever-changing environment.",{"type":740,"content":1785},[1786,1793,1800],{"type":102,"attrs":1787,"content":1788},{"textAlign":58},[1789],{"text":1790,"type":106,"marks":1791},"Ben says...",[1792],{"type":109},{"type":102,"attrs":1794,"content":1795},{"textAlign":58},[1796],{"text":1797,"type":106,"marks":1798},"“The sheer volume of tools, workflows, and advice people face today can leave teams feeling more overwhelmed than empowered. When you’re not sure which processes actually matter or which tools genuinely fit your work, it becomes harder to stay organised, plan effectively, or make confident decisions about how your team operates. 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